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North Yorkshire Council Crisis & Resilience Fund

Sun, 26 Apr 2026 20:56:51 GMT

Help and support for residents facing financial hardship and help for communities to build long-term resilience.

The Crisis and Resilience Fund is three-year scheme funded by UK Government to help low-income households manage unexpected financial shocks and strengthen financial resilience.

 It replaces the Household Support Fund and Discretionary Housing Payments and runs from 1 April 2026.We are currently designing the full Crisis and Resilience Fund programme for North Yorkshire to give the most effective support to our residents.

Help you can get now

We will still give help and support while we’re designing the scheme.

Housing Payments

The Housing Payment scheme provides financial one-off or short-term support towards housing costs. It replaces Discretionary Housing Payments.

You can apply for a Housing Payment if you already get Housing Benefit or the housing element of Universal Credit.

Crisis Payments

Crisis Payments give emergency help for residents facing a sudden financial crisis. They can support with unexpected costs such as food, energy or other essential living costs. You can apply for a crisis payment through the North Yorkshire Local Assistance Fund (NYLAF).

Support for households using heating oil

Get help with energy and fuel costs, including heating oil and solid fuel, through Citizens Advice North Yorkshire’s Warm & Well service.

You can get help:

in person: apply for help from any Citizens Advice main office or outreach venues
by phone: call the Warm & Well advice line on 01609 767 555 , Monday to Friday, 9am to 4.30pm
online: residents or organisations can apply for help online from the Warm & Well portal

Other support from North Yorkshire Council

Visit our cost of living support page for information about other support schemes and organisations in North Yorkshire that can help if you are struggling to pay for essentials or are looking for ways to make your money go further.

25 April 2026

Additional Flying RAF Leeming

Thu, 23 Apr 2026 20:55:21 GMT

A message from RAF Leeming:

There will be increased movement by exercising aircraft operating from RAF Leeming from 27 to 30 April and 5 May to 7 May. Resident aircrew will be conducting night flying training, which is due to conclude no later than 2330.

We understand our responsibility as good neighbours to inform the local community of such events that are additional to our normal flying activities, and every effort will be made to keep the disturbance to a minimum.

Norma Grubb, Clerk to the Parish Council , 23 April 2026

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 31 March 2026 at Pickhill School. Ref: 347

Fri, 17 Apr 2026 14:40:24 GMT

OPEN SESSION : Three residents present raised concerns re planning application at Brooklyn, Pickhill. As it was an application for lawful development, they were not allowed to object to the Planning Officer, who had directed them to the Parish Council. Their views were that the ground floor extension would extend right to their property boundaries and that dormer windows would directly overlook and intrude on their homes and gardens. The Parish Clerk advised she had received similar written concerns from a further resident. Mr Barker noted their concern and explained meeting procedures; this matter was on the agenda.

1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Others: D Grubb (Minutes), four residents.

2. APOLOGIES: Mr Minty Scaife.

3. APPROVAL OF MINUTES OF LAST MEETING (3 Feb 2026 – Minute Ref: 346): Agreed. Signed by Chair .

4. MATTERS ARISING FROM MINUTES : Item 9: Mr Clarke queried a £42m loss of county revenue referred to by Cllr Webster. The minutes Secretary quoted from his notes of the meeting – “£42m loss of income due to agriculture changes, whilst Care & “SEND” costs have a £17m deficit...”

5. PLANNING:

1. Amendment: Norton House Farm, Pickhill – changes to red line boundaries and reduction from four new dwellings to three. Agreed: no objections.

2. New Application Brooklyn, Pickhill - lawful development application for ground floor extension and creation of first floor dormers . Mr Barker outlined the proposals; councillors had been circulated with the plans in advance, and also with written submissions from residents. He acknowledged that as this is a lawful development application residents had no right to object directly and had been referred to the Parish Council. He also referred to the contributions made in the open session. He had made a site visit and taking all the information into account he was of the firm view that the ground floor extension was too big for the site, as it would take the building right to the boundaries on two sides. He also agreed with residents that the dormer windows, which totally overlook adjacent properties, would be intrusive on neighbouring gardens and homes. He was aware that planning conditions could be applied re opaque glass in such situations. After discussion.... Agreed: Parish Council to object.

3. Retrospective Application: Pasture House Farm, Pickhill - creation of new piggery unit. As there are already several such units there and the property is “tucked away”........ Agreed: no objections.

6. FINANCE:

Parish Clerk’s Update: The outstanding payment had now been received for cutting the highways splays in 2024. Approval sought for renewing the grasscutting contract with NYC for Pickhill. Agreed.

Mr Robson has enquired on behalf of the Church re our grasscutting contract, as they have had a quote from NYC for cutting the Church grounds every two weeks; cost is prohibitive. Clerk advised that village green is only cut five times a year, across growing season. Mr Clarke said he would speak to Mr Robson.

7. PROJECTS:

1. Car Parking . Re plan to improve parking on the area in front of Church House, along an area five metres from the road, with a fence part of the way along to shield the beck. He hopes a start can be made this Spring, but volunteers with equipment are still needed. Noted.

2. Litter & Dog Waste Bins : Parish Clerk has not had anything back from NYC re upgrading these after sending her report to them late last year and will be chasing them up. For next Agenda.

8. CORRESPONDENCE: (circulated to councillors in advance of meeting): Nothing requiring action.

9. COUNCILLORS REPORTS.

Mrs Grubb : CIL payments up to date. Sums received in 2024 for homes behind Nags Head and in 2019 for Lowfields Lane development opposite school.

Mr Clarke: Whilst our current account total seemed a lot, we had to take account of high cost of maintaining green and playground , plus if a by-election was required, charges would be several thousand pounds.

10. ANY OTHER BUSINESS : Nil.

Signed:_R Barker Dated: 14 April 2026 New Paragraph

NORTH YORKSHIRE COUNCIL – NEW PROCEDURES FOR HOUSEHOLD WASTE CENTRES

Fri, 17 Apr 2026 14:35:56 GMT

North Yorkshire Council is introducing a registration scheme designed to improve access to North Yorkshire’s household waste recycling centres (HWRCs). This scheme will be introduced from Monday 27 April. So in anticipation of this scheme being introduced, please find further details below.

Background

In 2024/25, the HWRCs handled 64,500 tonnes of waste and received 1.6 million visits. Surveys show around 16% of visits come from people who live outside North Yorkshire

By restricting the service to North Yorkshire residents, and limiting access for commercial-like vehicles, it is expected to generate savings of up to £400,000 per year
As well as reducing misuse by non‑residents and commercial‑like vehicles, this scheme will also improve access and reduce congestion at busy sites
The scheme follows a detailed review of the service and a 12‑week consultation, which received more than 3,000 responses, with 69 per cent supporting restricting access to residents and 61 per cent backing limits for commercial‑like vehicles
These service changes bring North Yorkshire closer into line with many other local authorities across the country

What residents need to do

From Monday 27 April, residents must register to use a HWRC before their next visit
They will need to provide their name, address, email address (or telephone number if no email) and vehicle registration
Registration is free and only takes a couple of minutes
Once registered, they will receive an email confirmation, but they do not need to bring this with them when visiting a HWRC. Our site staff will check their vehicle registration as they enter the site to confirm they have registered
Residents only need to register once every three years for household waste, unless they own a commercial-like vehicle who must register every year
Once registered they do not need to book a date and time to take items to a HWRC. They can still visit our sites whenever they are open
Residents can register on behalf of family, neighbours, etc.
Those without internet access can call the council on 0300 131 2 131, or visit a library or council office for assistance

Commercial-like vehicle owners

Some people use commercial-like vehicles to dispose of trade waste as if it were household waste. To prevent this, we are limiting these vehicles to 12 visits per year, which is considerably more than the average number of visits for these types of vehicles
A commercial-like vehicle is any vehicle that appears commercial, such as a van, pickup, flatbed, 4x4 with cargo area, campervan / motorhome or a trailer over 1.5m
Anyone with a commercial-like vehicle which exceeds 12 visits per year, will be charged for disposing of their waste as commercial waste
Re-registration is required for commercial-like vehicles every year to reactivate the allowance of 12 visits
Emails will be sent after each visit informing of how many visits are left, and a reminder at the point that re-registration is required

Communications

We recognise the household waste recycling centres are well used across the county, and therefore will be communicating this change as extensively as possible, including (but not limited to);
A press release to local and regional media
Briefing to town and parish councils
Information shared with neighbouring authorities, stakeholders, communications, etc. for dissemination
Social media campaign
Article in Your North Yorkshire, our residents newsletter
Greatest Hits Radio advertising campaign
Signage and information leaflets at our HWRCs

Please note, further information will also be available on the council’s website in due course

Agenda for Parish Council Meeting: Pickhill School at 7.30pm on Tuesday 14 April 2026

Tue, 07 Apr 2026 14:21:34 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

OPEN SESSION - prior to start of Parish Council meeting.

1. PRESENT

2. APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (31 March 2026 - Minute Ref: 347)

4. MATTERS ARISING FROM MINUTES

(1) Item 6 – Church grass-cutting – Mr Clarke to report.

5. PLANNING

(1) New Application: Stannum Barn, Pickhill: erect timber workshop.

(2) Any updates on earlier applications.

6. FINANCE

(1) Update on accounts since last Parish Council meeting.

(2) AGAR: Applying for exemption from central audit of accounts 2025/26

7. PROJECTS

(1) Proposed improvements to car parking in Pickhill

(2) Litter / dog waste bins in Pickhill and Sinderby

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

(1) Setting date of Annual General Meeting in May 2026

Norma Grubb, Clerk to the Parish Council. Posted: 7 April 2026

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 3 February 2026 at Pickhill School. Ref: 346

Tue, 07 Apr 2026 14:19:04 GMT

OPEN SESSION: Mr Walker referred to potholes at the bend out of Sinderby towards Pickhill, and

a groove in the verge on Lowfields Lane, just after the school. Noted.

1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mrs Norma Grubb (also Parish Clerk),

Mr Jim Wadsworth. Also: Cllr D Webster (NYC) , Mr D Grubb (minutes). Residents: Mr R Walker.

2. APOLOGIES: Mr Graham Clarke (Vice Chair), Mr Minty Scaife

3. APPROVAL OF MINUTES OF LAST MEETING (4 Nov 2024 Ref 345) Agreed: signed by Chair .

4. MATTERS ARISING FROM MINUTES: nil

5. PLANNING

(1) Land off Sinderby Lane, Sinderby : proposal to demolish existing farm buildings and

build new dwelling (consent previously granted to alter to a dwelling). Agreed: No objection

(2) Beechcroft, Pickhill : create annexe in existing outbuilding. Agreed: No objection

6. FINANCE

(1) Update provided on current account balance.

(2) Highways seek confirmation of Parish Council once again mowing their splays. Agreed.

Parish Clerk pointed out that Highways had not yet made payment for the 2024 season, after

invoices were submitted in March 2025. These have been re-submitted. Noted.

7. PROJECTS

(1) Update on car parking improvement proposals for Pickhill: Mr Barker reported there are two

Types of grid matting – one lies on surface and grass grows through; the other – more expensive

option - is laid on hardcore with soil and grass seed applied into grid. He suggests that we level up

with soil and then consider matting. The soil is available, just need volunteers with tractors/trailers. .

(2) Update on litter and dog waste bins – Pickhill and Sinderby. The request for renewal/repair was

submitted in November. Still await response.

8. CORRESPONDENCE (circulated to Councillors prior to meeting). Nothing requiring action

9. COUNCILLORS REPORTS

Councillor David Webster reports the NYC budget debate would be on 13 February. There is a £42m

loss of income due to agricultural changes and a £17m deficit on CARE and SEND costs. The savings

from the new County have been absorbed and there is less coming from central government. Roll-out

of new refuse collection arrangements is imminent. Local elections will be in May 2027. There will be

boundary changes for our division (Bedale) to accommodate reduction of council seats to 89.

In answer to a question from Mr Wadsworth, Cllr Webster explained the CIL payment rules and

exemptions, for new build homes and policies for affordable housing and the Govt targets for housing.

10. ANY OTHER BUSINESS

Following on from the discussion re CIL payments, Mr Barker asked the Parish Clerk to check if

there were any outstanding payments due to our Parish, from recent building projects.

Signed: R Barker Dated: 31.3.2026

Additional Flying at RAF Leeming

Thu, 05 Mar 2026 15:29:19 GMT

A message from RAF Leeming:

Exercise Agile Warrior 26; the RAF’s long-planned major homeland defence training activity is designed to rigorously test the RAF’s ability to protect the United Kingdom in an increasingly contested and volatile global security environment and forms a critical step to ensuring the RAF remains ready to 'fight tonight' in defence of the nation.

Agile Warrior 26 (AW26) will allow the RAF to evaluate and, if necessary, enhance front line capabilities through dispersed, resilient and agile airbase operations. During the exercise, air and ground units across multiple RAF stations will train under contested, degraded and operationally limited conditions, simulating the effects of cyber-attacks, long-range precision strike threats, and persistent attempts to disrupt UK air operations.

Essentially, the exercise is intended to test the RAF’s ongoing ability to defend the UK when under direct attack from an adversary, ensuring the RAF can continue protecting the country no matter what challenges it faces.

Due to Exercise Agile Warrior, there will be increased movement by aircraft operating from RAF Leeming in the week commencing 9 March. We understand our responsibility as good neighbours to inform the local community of such events that are additional to our normal flying activities and every effort will be made to keep the disturbance to a minimum.

Norma Grubb, Clerk to the Parish Council , 05 March 2026

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 4 November 2025 at Pickhill School. Ref: 345

Mon, 23 Feb 2026 17:28:17 GMT

OPEN SESSION : Nothing raised.

1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Jim Wadsworth, Mr Minty Scaife. Others: Mr D Grubb (Minutes), Cllr D Webster (NYC). Residents: Mr R Walker

2. APOLOGIES: Nil

3. APPROVAL OF MINUTES OF LAST MEETING (23 Sept 2025 - Ref 344): Agreed. Signed by Chair .

4. MATTERS ARISING FROM MINUTES : Item 4.1 : Parish Clerk said NYC have acknowledged receipt of the Parish Council letter re public

consultation on proposed new bridleway. Will be considered in due course.

5. PLANNING:

1. New Application: 10 Rocking Horse Drive, Pickhill. Erection of garage & potting shed (combined). To occupy one of their two designated parking spaces. Agreed: no objections.

2. Re-consultation: Charity Farm, Pickhill. Erection of poultry sheds, dwelling & office. Additional information submitted. Considered earlier in the year - no objections then. Agreed: no objections.

3. Updates on earlier applications, if any – none.

6. FINANCE:

1. Update: The Parish Clerk provided a current balance. Invoice for ROSPA inspection received (£115.20) and paid. Precept bid for 2026/2027 has been submitted to NYC. Noted.

2. VAT re-claim : payment of £936.72 has been received from HMRC . Noted .

7. PROJECTS:

1. Pickhill Playground: Mr Barker said the work this summer resulted in a positive ROSPA report, with just low hazard issues raised. Cllrs thanked Mr Barker for his work and for co-ordinating the “action days”, which saw residents and children help power-washing, painting and applying wood preserver; a real community effort. The new goalposts drew appreciation from residents. School’s award for play facilities due in no small part to including use of Pickhill playground.

2. Pickhill Green – parking: Mr Barker suggested improving parking on the grassed common land towards Church House. Vehicles currently park along road edge to avoid getting stuck down the slope. He proposes it is levelled, surface reinforced and fenced, so cars can park square to the road, without fear of getting stuck. It would increase available parking spaces. Parish Councillors offered help with infill, machinery, labour, though purchase of surface grid matting etc would be a substantial expense. Enquiries being made to cost this and establish what grants might be available. Cllr Webster (NYC) offered to assist where possible. For next Agenda.

3. Litter & Dog Waste Bins – Pickhill and Sinderby: After complaints , Parish Clerk had reviewed the provisions: eleven bins in the two villages, some litter only, some dog waste only and some take both. Of these, only three are in decent order . A further dog waste bin is needed for the south end of Sinderby (verge outside Manor Farm perhaps). She had produced a list and photographs, to assist. Discussion on responsibility for replacement/repair. The Clerk will speak to NYC in first instance. For next Agenda .

8. CORRESPONDENCE: (circulated to councillors in advance of meeting): Nothing requiring action.

9. COUNCILLORS REPORTS.

Cllr Webster Cllr Webster mentioned the application by the Parish Council to last year’s Locality Fund towards seating on the Green. Through no fault of the Parish Council, the application was not processed by NYC, for which he apologised.

He also referred to a coming seminar on cyber security and the cost of breaches; NYC had signed up to an early warning scheme with measures to protect systems. There is a 2 to 3 year project for moving to a new County wide planning online-hub. Currently operates on the individual former District Council systems.

10. ANY OTHER BUSINESS : Parish Clerk mentioned that invoices submitted for cutting the grassed splays have not yet been paid by NYC Highways she is chasing them up. For next Agenda.

Signed: R Barker Dated: 3 Feb 2026

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 3 February 2026

Wed, 28 Jan 2026 22:11:32 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

OPEN SESSION - prior to start of Parish Council meeting.

1. PRESENT

2. APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (4 Nov 2025 - Minute Ref: 345)

4. MATTERS ARISING FROM MINUTES

5. PLANNING

(1) New Application: Land west of Sinderby Lane: demolish existing agricultural buildings and erect a self-build dwelling, after Class Q approval granted 16 June 2025 for conversion of existing buildings to dwelling.

(2) Any updates on earlier applications.

6. FINANCE

(1) Update on accounts since last Parish Council meeting.

(2) Grant application

(3) Grasscutting contracts

7. PROJECTS

(1) Proposed new car park

(2) Litter / dog waste bins in Pickhill and Sinderby - update

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 27 January 2026

Email: clerk@pickhillandsinderbypc.co.uk

2026 GARDEN WASTE SERVICE

Fri, 16 Jan 2026 17:44:36 GMT

A message for residents from North Yorkshire Council:

2026 GARDEN WASTE SERVICE

Residents can now pay for their licence for the 2026 garden waste collection service.

A licence costs £52 for collections between March and early December. The licence covers one 240-litre wheelie bin to be emptied fortnightly. Anyone who wants to have more than one bin emptied will need to pay for a licence for each additional bin. Residents can also pay for a licence at any time throughout the season but are encouraged to do so before the start of the service in March as the cost remains the same.

Once paid, a licence pack should arrive within 14 days.

More information at : www.northyorks.gov.uk/bins-recycling-and-waste/garden-waste-collection-service

Norma Grubb, Clerk to the Parish Council

Email: clerk@pickhillandsinderbypc.co.uk

RAF Leeming - Increased movement by aircraft operating from RAF Leeming from 19 January to 6 February 2026

Fri, 16 Jan 2026 17:42:31 GMT

A message from RAF Leeming:

“There will be increased movement by aircraft operating from RAF Leeming from 19 January to 6 February 2026.

The Station will be hosting helicopters for an Exercise which will include low and late flying. There will also be some increased jet movement during daylight hours on 26/27 Jan and 2/3 Feb.

We understand our responsibility as good neighbours to inform the local community of such events that are additional to our normal flying activities and every effort will be made to keep the disturbance to a minimum.”

Norma Grubb, Clerk to the Parish Council , 16 Jan 2026

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 23 September 2025 at Pickhill School. Ref: 344

Mon, 17 Nov 2025 21:57:50 GMT

OPEN SESSION : (Those present as at Item 1 below)

Mr M Barker asked about the application for a new bridleway between Swainby Lane and Maunby.

Mrs Grubb advised the matter was on the agenda at Item 4 and she read out a summary: “North Yorkshire Council (NYC) are considering an application to create a public bridleway between Swainby Lane (from where the railway bridge once stood and following the existing public footpath past Landends/Highfield Farm and continuing on the footpath behind Manor Farm along the route of the old railway line to join the existing bridleway, east of Low Swainby Farm). The consultation only takes account of public rights and seeks evidence of those rights. In other words they are seeking to establish the historical position of the route. NYC points out that matters such as safety, suitability and desirability cannot be taken into account in this process. There are means to address such matters at a later stage, if necessary, once the issue of what public rights exist has been determined. A list of supporting evidence refers to various maps and records, going back as far as 1771.”

Mr Ron Barker said he would declare an interest when the item came up in the meeting, as he owns land affected. Mr Clarke said he would also be declaring an interest for the same reason. It was agreed they could contribute during the open session. Mr Ron Barker said the route has been a public footpath but has never been a public bridleway. At the river at Maunby there used to be a ferry which could transport people, horses and cattle across the Swale. The ferry has not operated in his lifetime. He pointed out there is already a bridleway from Swainby Lane via Low Swainby Farm which arrives at the same place as the proposed bridleway. There has never been a public right of way on the railway bridge across the Swale. His research showed that old maps have a public footpath from Swainby Lane towards the river but not a bridleway.

Mr Clarke confirmed that a bridleway already exists from Swainby Lane via his farm drive to the river at Maunby and a new bridleway on the suggested route would only create a second route to the same place, a dead end as there is no way across the river.

Mrs Grubb said the British Horse Society had campaigned over many years to reinstate disused bridleways across the UK, before the register closed. Mr R Barker commented that this application was a creation rather than a restoration, as there had never been a bridleway on this route, just a public footpath. Mr Clarke would be canvassing horse riders who use the existing bridleway for their views. He pointed out he did allow horse riders along the route of the old railway line, which he owns, but on an individual consent basis.

Mr R Barker, Mr Clarke and Mr M Barker all expressed their opposition, pointing out again that this route had never been a bridleway.

Mrs Grubb summed up and advised that the consultation period is 30 days from 5 September and anyone can submit their views either to her, to include in the Parish Council response, or direct to North Yorkshire Council – email address available.

PARISH COUNCIL MEETING

1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Jim Wadsworth. Others: Mr D Grubb (Minutes), Cllr D Webster (NYC). Residents: Mrs K Barningham, Mr M Barker.

APOLOGIES: Mr Minty Scaife (Parish Cllr).

2. APPROVAL OF MINUTES OF LAST MEETING (17 June 2025 - Ref 343): Agreed. Signed by Chair .

3. MATTERS ARISING FROM MINUTES : nil.

9. COUNCILLORS REPORTS. The Chair moved this item forward as Cllr Webster had another engagement.

Cllr Websters summary: 260 families homeless in North Yorkshire and 570 children in care; Benefits processing has been reduced from 9 days to 2 days; NYC has a £5m shortfall in funding; there are refuse collection delays across the County due to a variety of reasons including job vacancies and difficulty in recruiting, new shift pattern of working four days of ten hours. He was asked about asylum seekers – very few being accommodated in the county. A proposal to use the Allerton Hotel at Northallerton has been withdrawn.

Cllr Webster was thanked for his input and he left the meeting.

Continued over.....

4. INFORMAL CONSULTATION : WILDLIFE & COUNTRYSIDE ACT 1981 – Definitive Map: Application to add a bridleway and upgrade public footpaths 10.116/7/1 & 10.144/1/1 to a bridleway – Swainby Lane to Maunby.

Mr Barker and Mr Clarke both declared an interest as affected landowners and stood down for this item, joining the “audience”; Mrs Grubb took the Chair. She pointed out that whilst the matter had been discussed at length in the open meeting, there was a requirement for it to be discussed by the Parish Council. However, as two members had stood down and Mr Scaife had been called away on business, the meeting was not quorate for this item. She advised that she proposed to discuss the matter without a formal vote and to consult Mr Scaife on his return and then formulate a response to NYC accordingly.

Mrs Grubb said she had seen no documentary evidence that a bridleway had ever existed along this route and certainly not in living memory, having consulted residents who had lived in the village for over 70 years.

The main line railway ran along the entire route of the proposed bridleway for 120 years until 1963, hardly compatible with a bridleway alongside. She was aware that there is a bridleway from the continuation of Swainby Lane, through Low Swainby Farm to the same point as the proposal and as there is no route across the river, it is a dead end, so it appeared to her pointless to now create a second route to nowhere. She understood there had been a ferry across the Swale which could transport people and livestock including horses, but the ferry ceased early in the 20 ^th century. Her opinion was that as there had not been a bridleway on that route in the past she was not supportive of its creation.

Mr Wadsworth said his view accorded with that of Mrs Grubb – “if it ain’t broke, don’t fix it”.

5. PLANNING:

1. New Application: Whitby Lodge, Pickhill: construction of single storey extension to side of existing house. Mr Barker outlined the proposal for a shower room and boot room. Agreed: no objections.

6. FINANCE:

1. Update: The Parish Clerk provided an update on the current account. The pads for Sinderby defibrillator have been routinely replaced (two year shelf life) at £72.19.

2. Setting the Parish Precept for 2025/26: She proposed a similar increase to recent years at 10 per cent, from £4,620 to £5,082. With the increase in homes in the Parish this spreads the load and will only result in an increase of pence per month per home. Agreed.

3. VAT Re-claim for period 1 August 2024 to 31 July 2025. A re-claim was submitted to HMRC on 11 September for the VAT paid in the period, amounting to £936.72. Noted .

7. PROJECTS:

1. Pickhill Village Green improvements: The new goalposts have been installed. The parking signs are having an effect with a marked improvement in incursions onto the Green. The three new benches were installed in time for the Stawberry Fair in July. Noted.

2. Pickhill Playground: The volunteers days this summer were a resounding success. On the first Saturday, before the Strawberry Fair, half a dozen residents assisted with power washing the fencing and all the playground equipment. The painting day had to be postponed from mid July until early August due to adverse weather, but again several residents and youngsters gave up their time to apply preservative to the fencing and playground timber, whilst the climbing tower and climb poles were painted in rainbow colours, making a huge difference. Fence palings have been screwed in place and trip hazards removed. Thanks to all those concerned. A new sign at the playground entrance complies with the latest legal requirements. The ROSPA inspection is due during September. Noted.

8. CORRESPONDENCE: (circulated to councillors in advance of meeting)

Mr Barker referred to a circular from Citizens Advice seeking a donation from the Parish Council. The view in the past has been that as the Parish Council’s funding comes from the precept levied on our residents, funds should only be spent within the Parish so he proposed that we decline making a donation. Agreed.

10. ANY OTHER BUSINESS: None

Signed: R Barker Dated: 4 Nov 2025 New Paragraph

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 4 November 2025

Wed, 29 Oct 2025 21:28:17 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

OPEN SESSION - prior to start of Parish Council meeting.

1. PRESENT

2. APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (23 Sept 2025 - Minute Ref: 344)

4. MATTERS ARISING FROM MINUTES

(1) Consultation re application under Wildlife & Countryside Act 1981 (Item 4)

5. PLANNING

(1) New Applications – if any

(2) Any updates on earlier applications.

6. FINANCE

(1) Update on accounts since last Parish Council meeting.

(2) VAT re-claim

7. PROJECTS

(1) Pickhill Playground - maintenance and ROSPA Inspection results.

(2) Pickhill Village Green – proposals for accommodating vehicle parking.

(3) Condition of Litter / Dog Poo bins in Pickhill and Sinderby

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 25 October 2025

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 17 June 2025 at Pickhill School. Ref: 343

Tue, 30 Sep 2025 20:54:18 GMT

1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Jim Wadsworth. Mr D Grubb (Minutes),

Residents: Mrs J Pawlow, Mr R Walker, Mr M Barker, Mr N Stafford, Mrs A Harvey.

2. APOLOGIES: Mr Minty Scaife (Parish Cllr).

OPEN SESSION :

Mr M Barker asked if there were any developments about the bees on Swainby Lane. Mrs Grubb outlined her enquiries with North Yorkshire Council (NYC) and the Beekeepers Association. No legislation, just advice. The Beekeepers said bees are defensive not aggressive. For hives near a public area, they suggest a 6ft high barrier (wall, fence, mesh or hedge) as the bees will rise over and not come back down. Mr R Barker summed up: no regulations, just guidance; little more the Parish Council can do.

Mrs Grubb said a resident had objected to the wording of new signs on Pickhill village green (“no driving or parking on the green”). Mr Barker explained they had just been erected by the Parish Council to try and get people to respect the green, reduce surface damage, for public safety and to address liability issues. After just a few days, they have already had an effect, though Mr Walker reported some vehicles still going on at school times. Mr Stafford asked if the Parish Council was spending money erecting signs on the green, why couldn’t they put up warning signs about the bees? It was pointed out the village green is owned and managed by the Parish Council, whilst Swainby Lane is a public road, managed by NYC Highways.

With the discussion having returned to the bees, Mrs Pawlow, who owns the hives, said she had been advised not to engage further on the subject. Mrs Grubb mentioned a further incident when children on a school run had been stung, despite assurances there would be no activity. Mrs Pawlow said she had not been approached, but someone had accosted her husband whilst he was walking the dog. No assurances were given. Mr M Barker said he just wanted children to be able to walk to/from school without being scared.

PARISH COUNCIL MEETING

3. APPROVAL OF MINUTES OF LAST MEETING (20 May 2025 - Ref 342): Agreed. Signed by Chair .

4. MATTERS ARISING FROM MINUTES :

1. Incident with bees on 1 May: Mr Barker suggested this had already been covered adequately. Agreed .

5. PLANNING:

1. New Applications for Norton House Farm, Pickhill

(a) Demolish agricultural buildings & construct two tourist accommodation units.

(b) As at (a) above – listed buildings consent.

(c) Demolish agricultural buildings & construct four dwellings .

(d) As at (c) above – listed buildings consent.

Mr Barker outlined the proposals and Mr Clarke added that the owner had consulted with neighbours and was happy to answer any queries from residents. Agreed: no objections to the four applications.

6. FINANCE:

Update: The Parish Clerk provided an update on the current account and bills paid in the past month. Income from the precept is £4,620 - collected from each household as a small part of Council Tax. The Parish Council has to pay for grasscutting of the green and verges in Pickhill, but after a recent review no longer pays for Sinderby as the green there is owned by NY Council and the few verges are cut by residents. Other expenditure relates to maintenance of the green, the playground and the two defibrillators. The only donation made is to help the Parish Church maintain the church grounds.

7. PROJECTS:

1. Pickhill Village Green improvements:

(i) Seats: Delivery is awaited of the three new benches for placing on the village green.

(ii) Signs: Mr Clarke & Mr Barker have installed the signs re “no driving & parking” on the Green.

(iii) Goalposts: Mrs Grubb advised two sets of goalposts have been purchased and await assembly.

2. Pickhill Playground:

Mr Barker outlined work he had been doing to maintain the playground, in advance of September’s ROSPA inspection. Most of the equipment is now 25 to 30 years old and he has just replaced two gateposts and some timber on the climbing tower, due to rot. He has also repaired the chain walk uprights where the tops had also rotted.

He described an incident in the past day or so, when he had closed the playground for safety reasons, whilst waiting for filler to set before sanding off sharp edges. Despite works barriers across the gates and a large “CLOSED” sign, he returned to find half a dozen children playing in the park whilst their parents watched on, standing at the barriers.

He went on to advise he and Mr Scaife are to power-wash equipment and timberwork, but that they need help. An appeal to residents on the villages “Chatter” Facebook page had very little response to date.

Mr Barker also said the fencing around the playground was ageing and requires maintenance. There were choices: using a wood preservative, painting the fence all one colour or using rainbow colours. Rainbow colours have been used inside the playground - and he sought the views of those residents present as well as councillors, as a “straw poll”. A majority present favoured a rainbow fence, though upkeep would probably be greater. A big task which will need volunteers. For further consideration / consultation with residents.

3. Defibrillator Update – Pickhill.

This unit was used at the end of May, sadly unsuccessfully.It had to be taken out of use for 36 hours, whilst new pads were ordered and installed. Pads are single use, with a 2 year expiry date. At £80+ per set (adult and separate paediatric sets), not practical to hold spares. A battery lasts 3 to 4 years and costs £300+, so upkeep of two units (Pickhill & Sinderby), is substantial, but necessary. Noted.

8. CORRESPONDENCE: (circulated to councillors in advance of meeting)

(1) NYC Newsletter to Parish Councils . Info only - no action required.

(2) NYC consultation with Town & Parish Councils – noted – no action required.

Mr Barker said that correspondence is circulated to Councillors on receipt and is mostly for information only. He proposed these need not be placed on the agenda, unless action is needed. Agreed.

9. COUNCILLORS REPORTS:

Mr Barker : Our North Yorkshire councillor is David Webster, who was unable to attend this meeting, but serves the Parish Council very well and assists with obtaining grants whenever funding is available.

Mrs Grubb: read out a residents email asking who was responsible for the new signs on the green, considering them “not in-keeping” and the wording being “offensive”. A reply has been sent explaining the rationale for the signs. Noted.

10. ANY OTHER BUSINESS: None

Signed: R Barker Dated: 23 Sept 2025 New Paragraph

Agenda for Parish Council Meeting: Pickhill School at 7.30pm on Tuesday 23 September 2025

Mon, 22 Sep 2025 19:51:00 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

OPEN SESSION (prior to start of meeting)

1. PRESENT & APOLOGIES

2. APPROVAL OF MINUTES OF LAST MEETING (17 June 2025 - Minute Ref: 343)

3. MATTERS ARISING FROM MINUTES

5. PLANNING

(1) New Application – Whitby Lodge, Pickhill: construction of single storey extension to side of existing dwelling.

(2) Any updates on previous applications.

6. FINANCE

(1) Update since last Parish Council meeting.

(2) Setting the Parish Precept for 2025/2026.

(3) VAT re-claim for period 1 Aug 2024 to 31 July 2025.

7. PROJECTS

(1) Pickhill Village Green improvements.

(2) Pickhill playground maintenance and impending ROSPA Inspection.

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 13 September 2025

Email: clerk@pickhillandsinderbypc.co.uk

RAF Leeming - Additional Flying - 25 August to 21 September 2025

Thu, 21 Aug 2025 06:44:07 GMT

There will be increased movement by aircraft operating from RAF Leeming from 25 August to 21 September 2025. The Station will be hosting fixed wing aircraft and helicopters for a tri service exercise which will include low and late flying.

We understand our responsibility as good neighbours to inform the local community of such events that are additional to our normal flying activities and every effort will be made to keep the disturbance to a minimum.

Minutes of meeting held on 20 May 2025 at Pickhill School. Ref: 342

Tue, 01 Jul 2025 05:54:15 GMT

1. OPEN SESSION :

Mr Lane challenged Vice Chair Mr Clarke regarding a letter Mr Clarke had sent to the Planning Officer regarding Mr Lane’s planning application to convert farm buildings into homes. Mr Lane said he believed Mr Clarke was trying to stop him getting planning permission. Mr Clarke pointed out that the Parish Council had not objected to either of Mr Lane’s planning applications. He had written personally to Planning to correct an assertion in Mr Lanes’ architect report that Mr Clarke’s adjacent farm buildings were not used for rearing animals, pointing out that whilst he did not currently have animals there, he would in future and that he was applying for planning permission for a further building there. He emphasised he had not objected to Mr Lanes’ applications in his letter. Mr Barker wound up the discussion, saying Mr Lane clearly had strong views but that the Parish Council had not objected to the applications and he thanked him for raising the matter.

Mr Barker invited Mrs Pawlow to comment on an issue involving her bee-hives on Swainby Lane, which had given rise to two complaints to the Parish Council, which would be coming up later. Mrs Pawlow said she had only learned that morning there had been an issue. She said that on 1 ^st May she had been causing dividing a hive, by creating a “false swarm”. There were bees in the air, but not a swarm. She has since learned that some people walking by on the lane had been stung. Mr Barker pointed out that one resident was hospitalised with multiple stings and that two children who were stung were now fearful of passing there – which they have to do to get to and from school. Mrs Pawlow said she was sorry about that – it was a case of wrong place, wrong time. She was happy to talk to the children about how to deal with the bees. She asked if Mr Barker should recuse himself as the children were related to him. It was pointed out this was an open session, not bound by meeting conventions. Asked if the hives could be moved further away from the road, Mrs Pawlow said she only owns an 11 metre triangular plot, with seven hives currently...they could not be moved further away. Asked if the timing of such activity could avoid school start and end times, she did not see how she could. Asked if there was anything she could do to minimise the risk she said the hedge could be allowed to grow, but that it gets cut back – not sure who by. Mr Barker concluded by explaining how the Parish Council works and that the complaints would be discussed during the meeting. He thanked her for attending.

1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Minty Scaife. Mr Jim Wadsworth. Others: D Grubb (Minutes). Residents: Mr R Walker, Mr B Lane, Mrs J Pawlow.

2. APOLOGIES: Cllr David Webster (NYC), Mrs A Harvey.

3. APPROVAL OF MINUTES OF LAST MEETING (15 April 2025 - Ref 341): Agreed. Signed by Chair .

4. MATTERS ARISING FROM MINUTES :

1. Damage to trees on Street Lane (opposite “Station” wall): Mr Barker said it was evident there was little appetite for replacing the damaged trees if they were to be damaged again during the hedge cutting. He agreed with suggestions to find an alternative verge to plant new ones. Mr Clarke favoured the verges between Pickhill and Sinderby. No other suggestions. Mr Barker concluded we were a long way from planting time and we could let the matter settle.

5. PLANNING:

1. New Applications

(a) Windrush, Pickhill – application to erect an agricultural building : Mr Clarke declared an interest as the applicant and left the building for this item. Mr Barker said the Parish Council tried to support all applications wherever possible, particularly for farming. Agreed: no objections.

(b) Sinderby Sewage Treatment Works – erection of a motor control kiosk . Agreed: no objections.

(c) Church House, Pickhill - change of access and new driveway. Has been granted by Planning, but amended plans now submitted and referred back for further consultation. Changes involve adding seven trees and spec for the types of driveway surface. Agreed: no objections.

6. FINANCE:

Update: accounts audited locally by Mr Robson; AGAR exemption form has been sent and the

financial returns will be posted online. Noted.

The public liability insurance is due for renewal at £449.24, an increase of £10 on last year.

Agreed: renew with Zurich .

7. PROJECTS:

1. Pickhill Village Green improvements:

(i) Seats: Mr Clarke reported that the three new benches have been manufactured; currently being painted. The invoice is on its way. Noted.

(ii) Signs: Mr Clarke (holes) & Mr Barker (concrete) arranged to meet to install new signs. Noted.

(iii) Goalposts: Mrs Grubb - two portable goalposts from YPO are £342.98 +VAT. Purchase agreed .

2. Pickhill Playground:

(i) Sign: new entrance sign required to meet changes in legislation. Proposed wording accepted. Mr Scaife to order. Agreed.

(ii) F ence: Mrs Grubb reported that more slaits have gone from the fence and Mr Grubb has filled the gaps with new from stock. (We lose half a dozen a year at about £4 each). As the existing ones are just nailed on and easy to remove by children, it was suggested they all be screwed. A couple of boxes of screws are less than a years losses. Mr Grubb offered to do this. Agreed .

(iii) Gateposts: require renewal due to rot. Mr Barker would add this to his list. Agreed.

(iv) Powerwashing : Mr Scaife and Mr Barker are to arrange a session to improve the appearance of play equipment, tables etc. Mr Barker is going to seek volunteers to help via social media.

8. CORRESPONDENCE: (circulated to councillors in advance of meeting)

(1) NYC Newsletter to Parish Councils . Info only - no action required.

(2) Pickhill School – consultation with stakeholders on nursery proposals - positive response sent.

(3) NYC consultation - re new Local Plan briefings taking place online on 15 & 19 May.

9. COUNCILLORS REPORTS:

Mr Clarke: the floodwater chamber in the old railway dip on Swainby Lane, referred to at last meeting, has now been completed by NYC Highways engineers. Noted.

10. ANY OTHER BUSINESS

Letters of complaint: Mr Barker advised there had been two letters of complaint to the Parish Council regarding “a swarm of bees” having stung several people, multiple times, near hives on Swainby Lane. This included two children, and a lady who had been hospitalised after sustaining multiple stings to the head, all on the afternoon of 1 ^st May. At this point he declared an interest as the two children were related to him. The meeting felt there was no conflict in this instance. The owner of the hives, Mrs Pawlow, was present observing the meeting. Extracts of the letters were read out by the Parish Clerk. After a thorough discussion, during which Mrs Pawlow was able to answer some questions from Councillors, she was asked to consider changes aimed at minimising the risk, which she declined. She said she was happy to talk to the children concerned to advise how to deal with such issues. Mrs Pawlow said she had seen Mr Stafford’s letter, but asked for a copy of the other letter. The Parish Clerk said she would seek consent first from the writer. It was decided that the Parish Council would write to Mrs Pawlow, to North Yorkshire Council and to the Beekeepers Association. Parish Clerk to deal.

Signed: R Barker Dated: 17 June 2025

Your Voice Matters, have your say shaping the North Yorkshire Local Plan

Mon, 16 Jun 2025 21:19:33 GMT

northyorks.gov.uk/localplan

Agenda for Parish Council Meeting: Pickhill School at 7.30pm on Tuesday 17 June 2025

Mon, 16 Jun 2025 21:08:23 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

OPEN SESSION

1. PRESENT

2. APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (20 May 2025 - Minute Ref: 342)

4. MATTERS ARISING FROM MINUTES

(1) Complaints re incident with bees on 1 May.

5. PLANNING

(1) Four New Applications for Norton House Farm, Pickhill

(a) Demolish agricultural buildings & construct 2 tourist accommodation units.

(b) As at (a) above - listed buildings consent.

(c) Demolish agricultural buildings & construct 4 dwellings

(d) As at (c) above - listed buildings consent.

(2) Any updates on previous applications.

6. FINANCE

(1) Update since last Parish Council meeting.

(2) Posting of financial returns for 2024/25 on website

7. PROJECTS

(1) Pickhill Village Green improvements – progress on new signs, benches and goalposts.

(2) Pickhill playground maintenance - progress.

(3) Defibrillator update – Pickhill.

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

(1) NYC Newsletter to Parish Councils

(2) NYC Parish Liaison – consultation with Town and Parish Councils.

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 8 June 2025

Email: clerk@pickhillandsinderbypc.co.uk

Accounting Return 24/25

Sun, 01 Jun 2025 19:12:24 GMT

Accounting Return 24 / 25

Accounting Return 24/25 pdf (click here to download)

Minutes of annual general meeting held on 28 May 2024 at Pickhill School. Ref: AGM24

Sun, 01 Jun 2025 19:09:22 GMT

1. PRESENT: Parish Councillors : Mr Ron Barker, Mr Graham Clarke, Mrs Norma Grubb,

David Grubb (Minutes). Cllr David Webster (NYC). Residents: Mr R Walker.

2. APOLOGIES: Mr Minty Scaife , Mr James Wadsworth

3. APPROVAL OF MINUTES OF PREVIOUS AGM - 23 May 2023 Agreed and signed by Mr Barker.

4. MATTERS ARISING FROM 2023 MINUTES: none

5. PARISH CLERK’S REPORT:

(1) Finance : balance sheet for year ending 31 March 2024 was presented.

(2) Planning – summary for year ending 31 March 2024: nine applications made for Pickhill/Sinderby; the Parish Council had no objection to any of them; eight were granted by the planning office and one was withdrawn. There had been an appeal to the Secretary of State against refusal of planning permission in 2022 for an agricultural workers dwelling at Sinderby. The Parish Council had no objection to the application and has supported the appeal. Result awaited.

6. CHAIRMAN’S REPORT:

Mr Barker said the routine duties of Parish Council have continued through the year. Major road repairs were completed through Pickhill village in the summer of 2023, on Street Lane and also the length of Lowfields Lane, the extent being over and above what we expected. A very satisfactory result. Trees on the village green at Sinderby had been trimmed back resolving an issue there. The Pickhill playground was undergoing renovation. The tower roofs had been replaced, climbing wall renewed and mats placed. Materials cost only as Councillors had undertaken the work. The Parish Council was grateful to Cllr Webster (NYC) for a grant towards these materials. The Pickhill signs at either end of the village had been power-washed and verges tidied around them. Damage to Pickhill village green is an ongoing problem along the “School Lane” side, particularly in winter months due to vehicles being driven onto it. He concluded by thanking Mrs Grubb for her Parish Clerk duties, Mr Grubb for keeping the minutes and Mr Reade our webmaster.

Mr Clarke responded that Mr Barker was too modest as it was Mr Barker who had done most of the renovation work and we are most grateful to him.

7. OFFICERS FOR THE YEAR 2024/2025:

Election of Chair: Mr Barker was proposed by Mr Clarke and was seconded by Mrs Grubb . Agreed.

Election of Vice-Chair: Mr Clarke was proposed by Mr Barker, also seconded by Mrs Grubb. Agreed .

Appointment of Parish Clerk: Mrs Grubb was re-appointed, in tandem with her role of Councillor.

Mr Grubb agreed to continue taking the minutes.

8. ANY OTHER BUSINESS: None.

Signed: R Barker Dated: 20 May 2025

Minutes of meeting held on 15 April 2025 at Pickhill School. Ref: 341

Sun, 01 Jun 2025 19:06:32 GMT

1. OPEN SESSION : Mr Walker: pleased to report that the emergency repairs to a water pipe across Street Lane near Cow Corner, resulting in an unscheduled one week road closure, were all now completed.

Mr Clarke: referred to the Parish being like living “in a bubble” and that we were very lucky.

2. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Minty Scaife.

Others: D Grubb (Minutes). Residents: Mr R Walker, Mr S Barley. APOLOGIES: Cllr David Webster (NYC).

3. APPROVAL OF MINUTES OF LAST MEETING (4 Feb. 2025 - Ref 340): Agreed. Signed by Chair .

4. MATTERS ARISING FROM MINUTES :

1. Damage to trees on Street Lane (opposite “Station” wall): Both Mr Barker and Mr Clarke had spoken separately with the owner of the field hedge which was being trimmed when the tree damage occurred. She was very upset about it and willing to assist in rectifying the damage. Discussion on the best way forward: whether the trees could be saved; if replacing would just lead to further damage in future; an alternative site for planting, etc. Agreed: defer to the AGM in May, for a wider consultation.

5. PLANNING:

1. New Applications

(a) Highthorne Farm, Pickhill: change of use of agricultural barn (north) to 2 dwellings (previously had permission for conversion to single dwelling (not done). Mr Clarke declared an interest and withdrew from discussion... – no objection.

(b) As at (a) above: change of use of second barn (west) to 3 dwellings. Again Mr Clarke declared an interest and withdrew.... – no objection.

2. Dealt with prior to meeting due to time constraints in responding:

(c) 1-2 The Cottages, Pickhill: minor change to existing plan - create gateway – no objection.

(d) Chancefield, Pickhill: change of use - 2 agricultural buildings into 5 dwellings - no objection. (though Parish Council suggested if granted that passing places be created along Swainby Lane.) However the planning application was refused by Planning due to environmental concerns.

3. Earlier applications: Church House (change of access and new driveway) – granted by Planning.

Pickhill School (rear extension to create classroom) also granted by Planning.

6. FINANCE:

1. Update: Parish Clerk presented the balance sheet for financial year ending 31 March 2025. Detail discussed.... accounts and balance in a healthy state though some substantial project bills to come.

Balance sheet approved & signed; accounts to be submitted to local auditor. .

2. Grass-cutting contracts: The Parish Clerk advised that the invoice for Pickhill, for the growing season of 2024, we have paid. There were no issues regarding the 2025 contract, which we have signed. However, with regards to Sinderby: following a protracted exchange with North Yorkshire Council, they accept they own the green so they are responsible for cutting that. After a further challenge they now concede they have not been cutting the verges in the village (they are believed to be cut by residents). Therefore NYC have declared the Sinderby contract null and void and they have not charged us for 2024 season. They have also confirmed we are still entitled to receive payments for visibility splays in both villages and the Clerk has invoiced them for 2024. Mrs Grubb expressed her sincere thanks to NYC Cllr David Webster for pursuing the Council officials to get this matter resolved.

3. AGAR Forms : Clerk proposed acceptance of the Annual Governance statement and applying for exemption from central audit for the financial year ending 31 March 2025. Agreed.

7. PROJECTS:

1. Pickhill Village Green improvements:

(i) Seats: Mr Clarke reported that the order had been placed with Charltons. Two benches have been manufactured and just await painting. The third is still in production. Noted.

(ii) Signage: Mr Scaife reported the two signs are ready and will be delivered this week. At a site meeting last month the proposed locations were determined along the Lowfields Lane side of the village green. Mr Clarke had offered to dig the holes by hand due to the underground services running along that stretch of the green. He and Mr Barker will then concrete in the posts and fit the signs. Noted.

2. Playground:

The ROSPA report had identified lack of adequate signage at the gate and this needs to be addressed. Existing sign does not meet current requirements. Report to be consulted for detail and wording to be agreed. Mr Scaife will then get a quote.

The goalposts are broken beyond repair and need replacing. Quotes to be obtained from YPO.

Mr Barker said that he proposes seeking volunteer help with playground maintenance and will use the village “Chatter” page on Facebook.

8. CORRESPONDENCE: (circulated to councillors in advance of meeting)

(1) Gypsy & Travelling People Survey for North Yorkshire Council. Response sent. Noted.

(2) NYC Newsletter to Parish Councils . Info only - no action required. Noted.

9. COUNCILLORS REPORTS:

Mr Clarke: has spoken to the new Highways Area Engineer regarding the opened out floodwater chamber on Swainby Lane (in the “railway dip”). Mr Clarke had dug this out two years ago as the then Engineer had said he would install a new chamber, however he retired before it was done. There had been two changes of Engineer since, but the matter is now to be considered again. Noted.

10. ANY OTHER BUSINESS

Parish Council Annual General Meeting set for Tuesday 20 May 2025 at 7.30pm – Pickhill School

(ordinary Parish Council meeting to follow on).

Signed: R Barker Dated: 20 May 2025

Agenda for Annual General Meeting at 7.30pm on Tuesday 20 May 2025, at Pickhill School

Fri, 09 May 2025 13:24:01 GMT

Residents are invited to attend

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. PRESENT

2. APOLOGIES

3. APPROVAL OF MINUTES OF LAST ANNUAL MEETING (28 May 2024)

4. MATTERS ARISING FROM 2024 AGM MINUTES

5. PARISH CLERK’S REPORT:

1. Accounts for year ending 31 March 2025

2. Planning applications - summary for year ending 31 March 2025

6. CHAIRMANS REPORT – Mr Barker

7. OFFICERS FOR YEAR 2025/2026 (Voting by Parish Councillors)

1. Election of Chair

2. Election of Vice-Chair

3. Appointment of Parish Clerk

7. ANY OTHER BUSINESS

1. Damage to trees on verge of Street Lane (opposite “Station wall”)

PARISH COUNCIL MEETING WILL FOLLOW AGM

Separate Agenda

Norma Grubb, Clerk to the Parish Council. Posted : 9 May 2025

Email: clerk@pickhillandsinderbypc.co.uk

Agenda for Parish Council Meeting: Pickhill School (to Follow AGM) on Tuesday 20 May 2025

Fri, 09 May 2025 13:21:11 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (15 April 2025 - Minute Ref: 341)

4. MATTERS ARISING FROM MINUTES

(1) Damage to trees on verge in Street Lane, opposite “Station” wall.

5. PLANNING

(1) New Applications:

(a) Windrush, Pickhill – erection of agricultural building

(b) Sinderby Sewage Treatment Works – erection of Motor Control Centre kiosk

(2) Updates on previous applications.

6. FINANCE

(1) Update since last Parish Council meeting.

7. PROJECTS

(1) Pickhill Village Green improvements - progress report re new signs and benches.

(2) Pickhill playground maintenance – sign for playground entrance; goalposts.

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

(1) NYC Newsletter to Parish Councils

(2) Pickhill School – consultation with stakeholders re nursery class proposals (by 12 May)

(3) NYC Parish Liaison re the North Yorkshire Local Plan – consultations with Town and Parish Councils on 15 & 19 May)

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 8 May 2025

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 4 February 2025 at Pickhill School. Ref: 340

Thu, 17 Apr 2025 16:28:53 GMT

1. OPEN SESSION : nil

2. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Minty Scaife, Mr Jim Wadsworth.

Others: D Grubb (Minutes). NYC: Cllr David Webster. Residents: Mr R Walker APOLOGIES: None

3. APPROVAL OF MINUTES OF LAST MEETING (7 Jan 2025 - Ref 339): Agreed. Signed by Chair .

4. MATTERS ARISING FROM MINUTES :

1. Speed reduction signage on entering Pickhill: still awaiting response from Highways.

5. PLANNING:

1. Church House, Pickhill (Grade II Listed) : retrospective application re various works discovered during ongoing renovation. Agreed – no objections.

2. Church House, Pickhill (Grade II Listed): change of use of land to domestic; create new vehicle access track and parking; alter existing yard access to pedestrian only. Agreed – no objections.

3. 1-2 The Cottages, Pickhill: retrospective application to convert existing garage to a granny annexe including small extension to create porch. Agreed – no objections.

4. Any updates on earlier applications - none

6. FINANCE:

1. Update since last meeting: Parish Clerk confirmed last statement from bank at end of November.

Invoice received for parish council website renewal & domain name at £159.45. Renewal agreed.

2. Grasscutting contract for Sinderby: Following last meeting Mrs Grubb had signed and returned the Pickhill contract and had requested a copy of the plan for Sinderby showing the verges to be cut . Still awaiting a response. Cllr Webster offered to chase that with the member of staff. For next Agenda.

7. PROJECTS:

Pickhill Village Green improvements.

(i) Seats: Parish Clerk confirmed a grant application was submitted for three bench seats at £900 +VAT. (best of two quotes obtained). Cllr Webster said he had recommended a grant of £500 towards this, for which he was thanked. Design is to match the one existing fixed blue bench seat. Will be heavy but free standing; discussed need to try out positioning. If they get moved by the public we can consider securing them down later. It was proposed that the order be placed with Mr Charlton. Agreed. (Mr Clarke to order)

(ii) Signage: Second quote, obtained by Mr Scaife from Swift Signs (£312 + VAT each) beats that from Fox’s. After discussion it was proposed two signs be ordered from Swift. Agreed. (Mr Scaife to order)

8. CORRESPONDENCE: (circulated to councillors in advance of meeting)

(1) Speed campaign/road safety in NY villages – update from campaign co-ordinator – this is a campaign to have fixed enforcement cameras in villages, which is resisted by the Mayors office/Police & Crime Commisioner as the policy is to use mobile camera units across North Yorkshire. Noted.

(2) Message from All Saints Church. Email received thanking Parish Council for the donation towards Church’s grass-cutting bill. Noted.

9. COUNCILLORS REPORTS:

Mr Barker: reports that trees on the Street Lane verge opposite the “Station” wall have again been damaged during hedge trimming. He had spoken to the owner of the hedge who confirms the contractor had reported this back to him. Mr Barker noted that these trees were planted by the Parish Council some 20 years ago, yet it is only in the last 2 winters that this has occurred. The Parish Council had to replace one of the trees last winter and others needed “first aid”. Councillors to go and inspect the damage / layout: to discuss further at next meeting. For next Agenda.

Cllr Webster:

· NY Council meeting the following day to discuss the deficit.

· It is likely that Locality Grants budget will be halved next year (to be applied for in second half of 2025 – applications will close 31 Jan 2026.

· Each household will be getting one extra recycling bin.

· There is a move to even out each Councillors area (based on number of residents) and it is likely that our Parish Council will not be in his area (Bedale division) by the next NYC elections in 2027.

· National target of 1.5 million extra homes during this Government means North Yorkshire having to substantially increase its target on the local plan.

Mrs Grubb: on that last point, she had downloaded the Local Plan map of the County showing sites suggested by landowners as possibly available for building/development. There was just one within our Parish Council area (copy viewed). Cllr Webster issued a note of caution in that these sites were unfiltered – ie., had not yet been evaluated.

10. ANY OTHER BUSINESS: none.

Signed: R Barker Dated: 15.4.2025 New Paragraph

Minutes of meeting held on 7 January 2025 at Pickhill School. Ref: 339

Thu, 17 Apr 2025 16:23:29 GMT

1. OPEN SESSION : nil

2. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Minty Scaife, Mr Jim Wadsworth.

Others: D Grubb (Minutes). NYC: Cllr David Webster. APOLOGIES: None

3. APPROVAL OF MINUTES OF LAST MEETINGS (12 Nov 2024 - Ref 337 and 3 Dec 2024 - Ref 338): Both Agreed. Signed by Chair .

4. MATTERS ARISING FROM MINUTES :

1. Speed reduction on entering Pickhill: reinstatement of SLOW signs on road at 30mph entry points: Highways have been asked to reinstate them. Awaiting their response.

2. Vehicle damage to Pickhill Village Green: see Item 7(2).

5. PLANNING:

1. Application re land west of Sinderby Lane, Sinderby – change of use of farm buildings to dwelling house and associated building works – discussed. Agreed – no objections.

2. Previous applications: (1) Chancefield, Pickhill – conversion of agricultural buildings into six dwellings - has been refused by the planning department.

(2) Church House, Pickhill – staircase/loft hatch, etc – was granted.

6. FINANCE:

1. Update since last meeting: The Parish Clerk outlined position of current account. A cheque for the Church grounds donation (£300) was signed. The proposed precept forms (2025/26) were submitted in November (£4,620).

2. Grasscutting contracts: Quotes for 2025 growing season received....

Pickhill: The NYC contractors will charge £1665.83, whilst Highways will pay £112.34 for cutting their visibility splays. After discussion, this was accepted.

Sinderby: NYC originally quoted over £800, but when Mrs Grubb queried the amount it transpired this included the “village green”, as they believed we owned it. They have now accepted that NYC do own it and have re-quoted £416 for just the roadside verges. Highways will pay us £52 for the splays. Councillors queried the £416 as there seems to be little which was not splays. Mrs Grubb to request plans showing the verges to be cut within that quote For next Agenda.

7. PROJECTS:

1. Pickhill Playground improvements : due to winter conditions no further work had been undertaken.

2. Vehicle damage to Pickhill Village Green: Mr Barker had obtained a quote from Fox’s for two signs mounted on posts, at £334 each, plus VAT, and showed images of the wording options. Mr Scaife would obtain a second quote to same specification. For next Agenda.

8. CORRESPONDENCE: (circulated to councillors in advance of meeting) None

9. COUNCILLORS REPORTS:

Cllr Webster : will be attending NYC budget meeting the day after, so little to report. Locality Grants available on a 50/50 basis; closing date is 31 January. Discussion regarding seating benches to improve amenities on Pickhill Village Green, which only has one bench currently. Quotes to be obtained.

Mr Scaife: recalls earlier suggestion for a flower bed on the verge by Pickhill sign at top of hill – ongoing.

Mrs Grubb: a resident at Holme on Swale had asked if our Parish Council could represent their village as their Parish Meeting had ceased to exist. Mrs Grubb had advised her that it was not within our remit and referred her to NY Council. Cllr Webster confirmed that was the position and advised there were other villages in the area in a similar position, such as Ainderby Quernhow and Howe.

10. ANY OTHER BUSINESS: none.

Signed: R. Barker Dated: 4.2.2025 New Paragraph

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 15 April 2025

Thu, 10 Apr 2025 17:57:27 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (4 Feb 2025 - Minute Ref: 340)

4. MATTERS ARISING FROM MINUTES

(1) Damage to trees on verge in Street Lane, opposite “Station” wall.

5. PLANNING

(1) New Applications:

(a) Highthorne Farm, Pickhill – proposed change of use of agricultural barn (west barn) into three dwellings.

(b) Highthorne Farm, Pickhill – proposed change of use of agricultural barn (north barn) into two dwellings.

(c) Charity Farm, Pickhill – build new dwelling, farm office, two additional poultry houses and new access roads within site.

(2) Applications dealt with since last meeting, due to time restrictions:

Chancefield, Pickhill – proposal for 5 dwellings – no objections, but suggested creation of passing places along Swainby Lane.

1-2 The Cottages, Pickhill – minor amendment to plans (new access gate in back garden) – no objections.

(3) Any updates on outstanding applications.

6. FINANCE

(1) Update since last meeting.

(2) Grasscutting contracts.

(3) Applying for exemption from external audit (AGAR forms).

7. PROJECTS

(1) Pickhill Village Green improvements - updates re installing new signs and benches.

(2) Pickhill playground.

(3) Verge improvements at Pickhill village sign (top of hill).

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

(1) North Yorkshire Council – Gypsy & Travelling Community Survey (replied 25/3)

(2) North Yorkshire Council – Parish Councils update (25 March)

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 8 April 2025

Email: clerk@pickhillandsinderbypc.co.uk

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 4 February 2025

Tue, 28 Jan 2025 21:05:33 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETINGS (7 Jan 2025 - Minute Ref: 339)

4. MATTERS ARISING FROM MINUTES

(1) Speed reduction markings on entering Pickhill village.

5. PLANNING

(1) New Application: Church House, Pickhill (Grade II Listed) – retrospective re need for various works discovered during ongoing renovation.

(2) New Application: 1-2 The Cottages, Street Lane, Pickhill - retrospective conversion of existing garage to “granny annexe” including small extension to create porch.

(3) Any updates on earlier applications.

6. FINANCE

(1) Update since last meeting.

(2) Grasscutting contract for Sinderby village.

7. PROJECTS

(1) Pickhill Village Green improvements

(i) grant application for seating benches.

(ii) new signs re vehicles encroaching.

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

(1) Speed campaign/road safety in NY villages – updates from campaign co-ordinator.

(2) Message from All Saints Church re donation.

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 27 January 2025

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 3 December 2024 at Pickhill School. Ref: 338

Sat, 11 Jan 2025 20:30:51 GMT

1. OPEN SESSION: nil

2. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair). Others: D Grubb (Minutes)

APOLOGIES : Parish Councillors: Mrs Norma Grubb, Mr Jim Wadsworth & Mr Minty Scaife;

also Cllr David Webster (NYC)

As the meeting was not quorate, due to short notice unavoidable absences of three Parish Councillors, the Chairman would close the meeting, with a new meeting to be arranged for January 2025.

It was determined that two planning applications (documents re both previously circulated to all Councillors) had time limits so could not wait until then and would be dealt with, as follows:

Church House – majority had already indicated they had no objections and reply required by 4 December.

Pickhill School – email circulation to be sent for councillors’ response as reply required by 10 December. (Subsequently no objections.)

The meeting was then closed.

Signed: R Barker Dated: 7. 1. 2025

Minutes of meeting held on 12 November 2024 at Pickhill School. Ref: 337

Sat, 11 Jan 2025 20:28:30 GMT

1. OPEN SESSION : nil

2. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair) Mrs Norma Grubb (also Parish Clerk), Mr Jim Wadsworth. Others: D Grubb (Minutes). NYC: Cllr David Webster. Residents: Mr Walker, Mrs Harvey, Mr Lane, Mr Burgess. APOLOGIES : Parish Councillor Mr Minty Scaife

3. APPROVAL OF MINUTES OF LAST MEETING (28 May 2024: Ref 336): Agreed. Signed by Chair .

4. MATTERS ARISING FROM MINUTES :

1. School use of public play area. Following liaison with school head, our insurers and parish councillors, this has been agreed and the public playground is now being accessed during school play sessions, with access direct from school grounds and supervised by their staff. Public still have access at these times.

2. Improving water quality in Pickhill Beck: Mr Clarke reported that a grant has been applied for to monitor water quality and explore ways to make improvements. Separately Yorkshire Water is in the process of installing pipe-works between the sewage pumping station at Sinderby and the River Swale, to reduce the run-off that has been overflowed into the beck along that stretch, causing bad smells.

3. Speed reduction on entering Pickhill: it is noted that the “Slow” signs painted on the road on approach to the 30mph area, at both ends of the village, had not been replaced after last years re-surfacing. Highways are being asked to reinstate them.

4. Vehicle damage to Pickhill Village Green: ongoing issue along the school lane side. Mr Barker has monitored this. Biggest mis-use is at school pick-up time when numerous vehicles wait, parked on the green. Also vehicles reversing out from driveways, or when delivery vehicles park. As winter approaches more damage will occur. It is accepted that infrequently a large funeral or wedding may encroach. It was proposed quotes to be obtained for two signs... “No parking or driving on the village green”. Agreed.

5. PLANNING:

1. Applications dealt with since last meeting:

The applications for Manor Farm (holiday let rail carriage), Church House (internal & external alterations), Middle Park Farm (agricultural barn), and The Cottage in Pickhill (demolish and rebuild) – were not opposed by the Parish Council; all have now been granted.

2. New Applications:

(1) Chancefield, Pickhill – to determine if prior approval is required for proposed conversion of three agricultural buildings into 6 dwellings. Discussed at length, plans examined. The applicant Mr Lane was able to answer Councillors questions. Agreed: no objections.

(2) Broadlea, Pickhill – to demolish bungalow and build two detached dwellings. Mr Clarke declared an interest and withdrew from discussion. In 2019 permission was granted to convert this property into two semi detached houses. The new plans were examined. Agreed: no objections.

6. FINANCE:

1. Update since last meeting: The Parish Clerk outlined that in 2017 planning permission was granted to build 3 homes behind the Nags Head and the development was completed in 2020. At that time the Parish Council was told that no CIL money (Community Infrastructure Levy) was payable to us. Last month the Council contacted her to advise that a mistake had been made and there was a CIL payment for this development. We have now received £3,918.75. Noted.

Recent payments made for a combination lock for playground vehicle gate, new pads (adult and paediatric) and a new battery for Pickhill defibrillator. We had also paid a contractor to trim the lime tree (around the Knowles seat) on Pickhill Village Green. Noted.

2. Setting the Parish precept: For year 2024/2025 we had received a precept payment of £4,200.This is collected as part of the Council Tax. We now need to set this for 2025/2026 (starts 1st April). A similar increase as the previous year would take it to £4,620. As this was divided by the total number of homes in the Parish and the number of new houses had again increased, the actual rise to each home was minimal (pence per month). Agreed to set at £4,620

3. Request from Pickhill Church – assistance with grasscutting costs. In recent years we had made a donation of £250. It was proposed to increase this to £300 this year and this was seconded. The Parish Clerk said this was a 20% increase and suggested it remain at £250. After a vote it was carried by a majority to make a donation of £300.

7. PROJECTS:

1. Pickhill Playground improvements : Mr Barker reported he had continued improvement repairs on the Playground over the summer, particularly addressing issues identified in the last ROSPA inspection report. Mats fitted under “wear” areas, swing joist replaced; work on timber of climbing tower, all at minimal cost. Mr Clarke proposed a vote of thanks to Mr Barker which was agreed unanimously.

2. ROSPA Report. The annual inspection was carried out in October and the work undertaken by Mr Barker had paid off as there were no items rated as “red” this year. As a lot of the timber equipment is now approaching 30 years old, it is inevitable there will be wear and tear issues, such as ground level strimmer damage to swings and climbing equipment and rot to the top of posts.

3. Defibrillators. Pickhill - routine renewal of pads and battery in October. Pads (separate adult and child sets) cost £172 and expire in Nov 2026; they can only be used once. Battery cost £336 and lasts up to four years. We were alerted just the day before this meeting that the unit may have been used (999 call to Ambulance). Mr Grubb checked and the unit was intact (pads still vacuum packed), but he then had an issue in re-setting; taking advice from suppliers to resolve. No info available to meeting re Sinderby unit.

8. CORRESPONDENCE: (circulated to councillors in advance of meeting)

1. Interest savings account offer for Parish Councils. Hinckley & Rugby Building Society offer an online account which pays 2.4% interest. It can be accessed by a single signatory. The Parish Clerk expressed her discomfort with that and it was agreed this was not viable.

2. Northern Gas Network – Community Initiative Newsletter. Having studied the contents Councillors agreed there was nothing of relevance to the Parish Council .

3. HugoFox Websites for Parish Councils: offering a “gov.uk” website and email facilities to Parish Councils.The annual charges are three times our current arrangements (a “co.uk” address with emails) supplied at cost by Ollie Reade, with design, updates and servicing for no extra charge, providing an excellent facility for the Parish. Councillors expressed their satisfaction with the current arrangements and declined the new offer.

9. COUNCILLORS REPORTS:

Mr Barker: explained why we had not had a meeting since May – no issues requiring a meeting and the few planning applications put in over the summer were straightforward and had been dealt with remotely.

Cllr Webster : gave an outline of the new North Yorkshire Council’s progress. There would be a deficit next year of some £28.2million. The recent National Insurance increases would add £8million to the Council’s costs as employers. However the second homes premium could bring in an additional £11million.

The Council aims to add 800 affordable new homes; several sites being explored.

The size and spread of the new Council is causing some communication issues. The old Hambleton District offices at Stone Cross, Northallerton, still houses Planning and Electoral Services but its future is uncertain.

10. ANY OTHER BUSINESS: none.

Signed: R Barker Dated: 7. 1. 2025

Agenda for Parish Council Meeting: Sinderby Village Hall at 7pm on Tuesday 7 January 2025

Wed, 01 Jan 2025 20:33:24 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETINGS (12 Nov & 3 Dec 2024) - Minute Ref: 337 and 338)

4. MATTERS ARISING FROM MINUTES

(1) Speed reduction warning signs on entering Pickhill village

(2) Defibrillators – Pickhill and Sinderby

5. PLANNING

(1) New Application: land to west of Sinderby Lane, Sinderby – to determine if prior approval required for change of use – agricultural buildings to a dwelling-house.

(2) Any updates on earlier applications.

6. FINANCE

(1) Update since last meeting.

(2) Grasscutting contracts.

7. PROJECTS

(1) Pickhill playground - ongoing maintenance

(2) Vehicle damage to Pickhill Village Green - signs

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 31 December 2024

Email: clerk@pickhillandsinderbypc.co.uk

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 3 December 2024

Wed, 27 Nov 2024 14:57:22 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (12 Nov 2024 - Minute Ref: 337)

4. MATTERS ARISING FROM MINUTES

(1) Speed reduction warning signs on entering Pickhill village

(2) Defibrillators – Pickhill and Sinderby

5. PLANNING

(1) New Application: Church House, Pickhill: remove staircase from 1st floor to attic and replace with hatch/loft ladder. (Grade II listed building)

(2) New Application: Pickhill School: application to create a new classroom to rear of main building for pre-school children

(3) Any updates on earlier applications.

6. FINANCE

(1) Update since last meeting.

(2) Grass cutting contracts

7. PROJECTS

(1) Pickhill playground - ongoing maintenance

(2) Vehicle damage to Pickhill Village Green - signs

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

(1) Park and village furniture suppliers circulation

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 26 November 2024

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 28 May 2024 at Pickhill School. Ref: 336

Tue, 19 Nov 2024 20:10:06 GMT

1. OPEN SESSION : Cllr Webster (NYC) suggested we may want to consider an annual Open Village meeting, inviting organisations like school, church, village hall, charity groups, etc, to report. It is recommended good practice and some Parish Councils incorporate it into their annual general meeting. Noted, to consider.

2. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair) Mrs Norma Grubb (also Parish Clerk), Others: D Grubb (Minutes). NYC: Cllr David Webster. Residents: Mr Walker

APOLOGIES : Parish Councillors Mr Minty Scaife & Mr Jim Wadsworth.

3. MINUTES OF LAST MEETING (5 March 2024: Ref 335): Agreed by Cllrs present. Signed by Chair .

4. MATTERS ARISING FROM MINUTES :

1. Vehicle damage to Pickhill Green: ongoing issue along the school lane side. Some damage caused by vehicles reversing out from driveways, or when delivery vehicles park as well as funerals/large events at Church. Vehicles mount the kerb and damage the grass surface. Always worse in winter/wet weather. Road widening or creation of passing places prohibitive. Posts and chain? To monitor.

5. PLANNING:

1. Application: Church House, Pickhill : work to trees in garden (conservation area). Proposal to remove six trees at front of property, as they are causing damage. Discussed at length. Agreed: no objections.

2. Application: Manor Farm, Pickhill: siting one converted railway carriage for holiday let use. Mr Clarke declared an interest, which left the meeting without a quorum. Reply required by 7 June so no opportunity for another meeting. To deal with this remotely so absent councillors can be involved.

6. FINANCE:

1. Update since last meeting: Precept payment received in full.

2. Exemption from external audit (Agar forms): re accounts for year ending 31 March 2024 .

Agreed: Parish Clerk to apply for exemption

7. PROJECTS:

1. Pickhill Playground : Mr Barker has restored the climbing wall with new panels, supports and he replaced missing foot and hand holds. He has also completed the roof tower renewal, all for which he was thanked. Cost of materials only. Mr Grubb has replaced six missing fence palings.

2. Upkeep of trees in Pickhill. Mr Clarke reported that he had trimmed some trees on the village green and replaced the fatally injured cherry tree near Station House. Mr Barker reported that Mr Monkton had kindly trimmed some of the damaged young trees there as he is Forestry Commission trained.

8. CORRESPONDENCE: (circulated in advance, as received)

1. Pickhill School - consultation on expanding local federation of schools: has now gone ahead.

2. Pickhill School – school proposal to utilise Pickhill playground with school play area: Questions raised – how often; would non school youngsters still have access during those sessions; need to consult our insurers, provide our risk assessment to school. (ie the annual ROSPA report). Agreed: Parish Clerk to liaise with Head and report back .

3. NYC Election on 2 May 2024 – Mayor of York & North Yorkshire: election notices posted in April.

4. NYC – Standards in Public Life – document re Councillors register of interests etc. Request to check our Councillors details and declarations are on the NYC register of interests. Checked/confirmed .

9. COUNCILLORS REPORTS:

Mr Clarke: Villagers have asked whether Pickhill Beck could be made cleaner, Mr Clarke reports grants are available through Rural Payments Agency to farmers for monitoring/improving. He had met with a group of farmers to explore this. Would the Parish Council support such an initiative? After discussion.... Agreed.

Mr Clarke: has been asked re speed warning signs for Pickhill. He is aware flashing speed signs not feasible, but could other warning signs re speed be installed? Clerk to enquire with Highways.

10. ANY OTHER BUSINESS: none.

Signed: R Barker Dated: 12 November 2024

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 12 November 2024

Tue, 05 Nov 2024 22:02:18 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (28 May 2024 - Minute Ref: 336)

4. MATTERS ARISING FROM MINUTES

(1) Proposal for School use of Pickhill Playground – Parish Clerk’s update

(2) Improving water quality of Pickhill Beck – Mr Clarke to update

(3) Speed warning signs – Mr Clarke & Parish Clerk to update

5. PLANNING

(1) Applications dealt with since last meeting:

Manor Farm, Pickhill: siting holiday use of converted rail carriage

Church House, Pickhill: alterations to interior and exterior (Grade II Listed)

Middle Park Farm, Pickhill: erection of agricultural/equestrian barn

The Cottage, Pickhill: demolition of existing cottage and build replacement dwelling

(2) New Applications:

(a) Chancefield, Swainby Lane, Pickhill – conversion of three agricultural buildings into six dwellings.

(b) Broadlea, Pickhill – demolish detached bungalow and erect two detached dwellings.

(3) Result of appeal : West Garth, Sinderby – appeal to Secretary of State

6. FINANCE

(1) Update since last meeting.

(2) Setting the parish precept for year commencing 1 April 2025

(3) Request from Pickhill Church – assistance with grasscutting costs.

7. PROJECTS

(1) Pickhill playground improvements

(2) ROSPA report for 2024

(3) Pickhill and Sinderby defibrillators – maintenance

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

(1) Building Society interest savings account offer for Parish Councils

(2) Northern Gas Network Community Initiative

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

RAF Leeming - Additional Flying - 25 July 2024

Wed, 17 Jul 2024 17:06:33 GMT

There will be additional aircraft movement from RAF Leeming on July 25 as we host our Families Day. Multiple types of rotary and jet aircraft will be arriving and departing for the event over the course of the day, which will also include flying displays between 1300 and 1700.

We understand our responsibility as good neighbours to inform the local community of movements which are additional to our normal flying activity and every effort will be made to keep the disturbance to a minimum.

Minutes of meeting held on 5 March 2024 at Pickhill School. Ref: 335

Tue, 18 Jun 2024 20:00:18 GMT

1. OPEN SESSION: Mr Robson: discussion re charges for cutting grass in Church grounds compared with village green (same NYC contractor). Concluded charges probably in balance.

2. PRESENT: Mr Ron Barker (Cllr & Chair), Mr Graham Clarke (Cllr & Vice Chair) Mrs Norma Grubb (Cllr & Parish Clerk), Mr Jim Wadsworth (Cllr) , D Grubb (Minutes). Residents: Mrs Harvey, Mr Robson, Mr Walker

APOLOGIES: Mr Minty Scaife (Cllr)

3. MINUTES OF LAST MEETING (2 Jan 2024: Ref 334): Agreed by Cllrs present. Signed by Chair.

4. MATTERS ARISING FROM MINUTES:

1. Pickhill road resurfacing – finalisation: Signs and rubble now removed. Mrs Grubb had an email from the contractors thanking her for kind feedback re quality of work and helpful workforce.

2. Tree trimming: Sinderby - trees trimmed, satisfactory outcome; tree surgeon invoice paid.

Pickhill – branches by noticeboard and around Lime seats need trimming. Cherry trees damaged during hedge cutting on verge opposite “station” wall, one is dead. Agreed: Parish Council to trim trees and replace dead tree. Mr Clarke volunteered.

3. Vehicle damage to Pickhill Green: less incursions, but still an issue. Mr Barker said we may have to consider installing posts / chains to prevent damage to Green. To be monitored. For next agenda.

5. PLANNING:

1. Appeal to Secretary of State: West Garth Sinderby. As this required response by 5 March, reply agreed earlier – “Parish Council had not objected to the planning application and supported the appeal, as an on-site farm manager was seen as necessary at a large pig breeding unit.” Response submitted.

2. Application: Brook House, Pickhill: work to trees in back garden (conservation area). Again response required by 28 February, so after earlier consultation..... Agreed: no objections.

3. Modification application: 1-2 The Cottages, Pickhill: changes to 2021 drawings to move proposed dwelling forward, square off garage, add 1st floor, dispense with proposed detached barn for gym, fenestration amendments. Plans considered..... Agreed: no objections.

4. Updates on earlier applications: Highthorne Farm, Pickhill (conversion of barn to dwelling) adjudged by planning as permitted development. Pear Tree House in Sinderby (extension) has been granted. Noted.

6. FINANCE:

1. Update since last meeting: Tree surgeons invoice paid. Payment made to NYC for 2023 grasscutting. We have received payments for cutting the splays. Website/domain name invoice paid.

2. Parish precept for 2024/25: increase same as last year – a difference of only pence per household per month on Council tax. More homes in Parish Council area also means slightly less per household.

3. Grasscutting/pitch-marking for 2024: contract agreed with NYC Facilities. Mr Barker queried whether we need the pitch marked now there is no walking football. Agreed to monitor this summer.

4. Cutting splays in 2024: we have agreed to continue cutting the junction visibility splays for which we receive a small remuneration from NYC Highways.

7. PROJECTS:

1. Pickhill Playground: Mr Barker and Mr Clarke reported that the timber has now been delivered. Climbing wall panels and roof of one tower removed to workshop for restoration.

2. Dog Waste bin for Sinderby: Parish Clerk is liaising with the NYC manager who deals with this and is arranging a site meeting. Mr Wadsworth and Mr Barker will also attend.

3. Verge at Pickhill sign – top of hill. Further discussion re shaping of banking and levels. Mr Barker & Mr Clarke will meet there with digger and do some sculpting, before any planting. For next agenda.

8. CORRESPONDENCE: nil

9. COUNCILLORS REPORTS: Mr Clarke: has some historic photographs of village which could be placed on Parish Council website – will be of interest. Agreed.

10. ANY OTHER BUSINESS: none.

Signed: R Barker Dated: 28 May 2024

Minutes of annual general meeting held on 23 May 2023 at Pickhill School. Ref: AGM23

Tue, 18 Jun 2024 19:53:03 GMT

1. PRESENT: Parish Councillors: Mr Ron Barker, Mr Graham Clarke, Mrs Norma Grubb, Mr James Wadsworth.

David Grubb (Minutes). Residents: Mr R Walker.

2. APOLOGIES: none

3. APPROVAL OF MINUTES OF PREVIOUS AGM - 23 May 2022 Agreed and signed by Mr Barker.

4. MATTERS ARISING FROM 2022 MINUTES: none

5. PARISH CLERK’S REPORT:

(1) Finance: Audited accounts for year ending 31 March 2023 were presented. Thanks expressed to Mr Chris Robson for once again carrying out the local audit.

(2) Planning – summary for year ending 31 March 2023: only seven applications made for Pickhill/Sinderby; the Parish Council had no objection to six of them; one was subject of objections from the Parish Council, but was granted. One application was withdrawn.

(3) New Council Structure from 1 April 2023: brief outline of North Yorkshire Council – the single unitary authority, replacing District Councils and the former County Council. Parish Council structure remains unchanged. First mayoral election for York and North Yorkshire will be held in May 2024.

6. CHAIRMAN’S REPORT: Mr Barker reported that we have had a good year and there was no bad news! Planning issues and grass-cutting contracts go on as normal. Playground maintenance is ongoing and the new multi-coloured picnic tables were a welcome addition and are popular with the users. With thanks to Cllr Webster for the grant towards these.

The usual issues with potholes, parking & speeding; the road condition through Pickhill has been an issue for some years but major repair work is scheduled to start in the summer 2023.

Following local government reorganisation we are pleased that Cllr Webster is still our representative on the new North Yorkshire Council.

The parish is one of the most crime free in the County according to recent local press reports; not being on a “through route” must play a big part in keeping us a low crime area.

Finally thanks expressed to Ollie Reade who manages our very good Parish Council website free of charge.

7. OFFICERS FOR THE YEAR 2023/2024:

Election of Chair: Mr Barker was proposed by Mr Clarke and seconded by Mr Wadsworth. Agreed.

Election of Vice-Chair: Mr Clarke was proposed by Mr Barker, seconded by Mr Wadsworth. Agreed.

Appointment of Parish Clerk: Mrs Grubb was re-appointed, in tandem with her role of Councillor.

Mr Grubb agreed to continue taking the minutes.

8. ANY OTHER BUSINESS: None.

Signed: R Barker Dated: 28 May 2024

Accounting Return 23/24

Tue, 18 Jun 2024 19:46:13 GMT

Accounting Return 22 / 23

Accounting Return 23/24 pdf (click here to download)

Agenda for Parish Council Meeting at Pickhill School on Tuesday 28 May 2024 (to follow AGM)

Sun, 19 May 2024 15:04:23 GMT

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (5 March 2024 - Minute Ref: 335)

4. MATTERS ARISING FROM MINUTES

(1) Damage by vehicles to Pickhill Village Green along ”School Lane”

5. PLANNING

(1) Application: Church House, Pickhill: work to trees in garden - conservation area

(2) Updates on previous applications

6. FINANCE

(1) Update since last meeting.

(2) Exemption from external audit of accounts year ending 31 March 2024.

7. PROJECTS

(1) Pickhill playground improvements (Mr Barker)

(2) Upkeep of trees in Pickhill. (Mr Clarke)

(3) Verge at village sign - top of hill into Pickhill - (Mr Barker and Mr Clarke)

(4) Sinderby dog waste bins. (Mrs Grubb)

8. CORRESPONDENCE (circulated to Councillors prior to meeting)

(1) Pickhill School – consultation on expanding local federation of schools

(2) Pickhill School – school proposal to utilise Pickhill playground with school play area

(3) NYC - Local Election on 2 May 2024 for Mayor of York & North Yorkshire

(4) NYC - Standards in Public Life

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Agenda for Annual General Meeting at 7.30pm on Tuesday 28 May 2024 at Pickhill School

Mon, 13 May 2024 17:40:58 GMT

All residents are invited to attend.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1. PRESENT

2. APOLOGIES

3. APPROVAL OF MINUTES OF LAST ANNUAL MEETING (23 May 2023)

4. MATTERS ARISING FROM 2023 MINUTES

5. PARISH CLERK’S REPORT:

1. Accounts for year ending 31 March 2024

2. Planning applications - summary for year ending 31 March 2024

6. CHAIRMANS REPORT – Mr Barker

7. OFFICERS FOR YEAR 2024/2025 (Voting by Parish Councillors)

1. Election of Chair

2. Election of Vice-Chair

3. Appointment of Parish Clerk

8. ANY OTHER BUSINESS

PARISH COUNCIL MEETING WILL FOLLOW AGM

Separate Agenda

Mayor of York & North Yorkshire

Fri, 22 Mar 2024 15:07:04 GMT

Get ready to choose your mayor.

The York and North Yorkshire Mayor will be chosen by you in the first York and North Yorkshire Mayoral election on Thursday 2 May 2024.

The Mayor will lead the York and North Yorkshire Combined Authority, with investment of £540 million to be spent over the next 30 years. The Mayor and Combined Authority will have powers and responsibilities devolved to them by central government. This includes powers to improve the supply and quality of housing and funds to improve transport.

You must be registered to vote in this election by 16 April 2024.

Find out if you are registered to vote at https://www.northyorks.gov.uk/mayoralelection

You can cast your vote however it suits you – in person, by post or by proxy, which is when you identify someone to vote on your behalf.

If you are voting in person you will need to bring a Photo ID to your polling station. You can make sure you have an accepted form of identification here, https://www.northyorks.gov.uk/your-council/elections-and-voting/how-vote

If you don’t have an accepted form of identification, you can apply for free voter ID by 5pm on Wednesday 24 April. Apply for free voter ID here: https://www.gov.uk/apply-for-photo-id-voter-authority-certificate

You can vote from home if you can’t or don’t want to go to your polling station on election day. Registering to vote by post is easy - you’ll simply need to prove your identity. Apply for a new postal vote or cancel an existing one, before the deadline of 5pm on Wednesday 17 April at https://www.northyorks.gov.uk/your-council/elections-and-voting/apply-postal-vote

You can apply for a trusted friend or family member to cast your vote by proxy at your polling station at https://www.northyorks.gov.uk/your-council/elections-and-voting/apply-proxy-vote

Apply for a proxy vote for this election before the deadline of 5pm on Wednesday 24 April. You can also call 0300 131 2 131 (please say ‘Election’ when prompted) to request information about how to vote.

Minutes of meeting held on 2 January 2024 at Pickhill School. Ref: 334

Tue, 12 Mar 2024 21:09:27 GMT

1. OPEN SESSION: Nil

2. PRESENT: Mr Ron Barker (Cllr & Chair), Mr Graham Clarke (Cllr & Vice Chair) Mrs Norma Grubb (Cllr & Parish Clerk), Mr Minty Scaife (Cllr), D Grubb (Minutes), Cllr D Webster (NYC),

APOLOGIES: Mr Jim Wadsworth (Cllr).

3. MINUTES OF LAST MEETING (14 Nov 2023: Ref 333): Agreed by Cllrs present. Signed by Chair.

4. MATTERS ARISING FROM MINUTES:

1. Highways liaison re road works (rubble and signs): Mrs Grubb has spoken to Highways and they will arrange for contractors to remove road works signs and rubble – would be in New Year.

2. Visibility hazard of high hedges Street Lane/Cross Lane junction: the hedges have been trimmed back and sightlines much improved.

3. Tree trimming on village greens – progress: Sinderby trees trimmed – invoice awaited. Pickhill – trimming of trees near beck is in hand. Quote being obtained for trimming round green and play area.

4. Verge at Pickhill sign – top of hill. Discussion regarding planting, shaping and chevrons. Councillors to visit site in light of discussion and come back to next meeting with suggestions.

5. PLANNING:

1. New application: Highthorne Farm, Pickhill: change of use of agricultural building at rear of site, to create a dwelling. Mr Clarke declared an interest - not involved in decision. Agreed: No objections.

2. New application: Pear Tree House, Sinderby: creation of 1.5 storey side extension to south side for a new garage and storage above. Agreed: No objections.

3. Previous application updates: Devonshire House at Sinderby, outbuilding & garage - was granted

6. FINANCE:

1. Grant application re playground improvements: we have now received a £500 grant towards playground project, per last meeting, With thanks to Cllr Webster.

7. PROJECTS:

1. Pickhill Playground: Mr Barker and Mr Clarke reported that the timber has been quantified and ordered from Falls. Hardware from Peter Bowe’s. Will all be delivered and stored off-site until weather improves.

2. Dog Waste bin for Sinderby: Parish Clerk reported that the NYC manager who deals with this is happy to meet on site to discuss. Costs will depend on whether NY Council, Parish Council or private land). The wide verge adjacent to junction at south end of village appears favourite. She will arrange a meeting with her, Mr Wadsworth and NYC manager.

8. CORRESPONDENCE:

1. From Northern Powergrid: Invite to Parish Council - a webinar “Transparency in Network Planning”.

9. COUNCILLORS REPORTS:

Cllr Webster: The budget for the new NY Council will have a substantial deficit for 2024/25. Likely it will have to be met from reserves.

Mr Clarke: The issue of damage to village green, mainly when residents reverse out across “School Lane”, is still evident. After discussion it was agreed that Mr Barker and Mr Clarke would speak to the residents involved, before considering a wider mailshot.

10. ANY OTHER BUSINESS: none.

Signed: R Barker Dated: 5.3.2024

Agenda for Parish Council Meeting Pickhill School at 7pm on Tuesday 5 March 2024

Mon, 26 Feb 2024 21:30:26 GMT

Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (2 January 2024 - Minute Ref: 334)

4. MATTERS ARISING FROM MINUTES

(1) Pickhill road re-surfacing etc – finalisation.

(2) Tree trimming around Pickhill – progress.

(3) Vehicle damage on Pickhill village green, along “school lane”.

5. PLANNING

(1) Appeal to Secretary of State: West Garth, Sinderby, re refusal of farmworkers dwelling.

(2) Application: Brook House, Pickhill – work on trees in garden - conservation area.

(3) Modification Application: rear of 1-2 The Cottages, Pickhill: changes to 2021 drawings.

(4) Updates on previous applications - (Highthorne Farm and Pear Tree House)

6. FINANCE

(1) Update since last meeting.

(2) Parish Precept for year 2024/2025.

(3) Grasscutting and pitch marking contract for 2024 growing season.

(4) Cutting grass splays for NYC Highways in 2024 – agreement.

7. PROJECTS

(1) Pickhill playground improvements.

(2) Sinderby dog waste bins.

(3) Street Lane (top of hill) into Pickhill - verge cultivation around village sign?

8. CORRESPONDENCE

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 26 Feb 2024

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 14 November 2023 at Sinderby. Ref: 333

Tue, 02 Jan 2024 20:23:58 GMT

Minutes of Meeting on Tuesday 14 November 2023, at Sinderby

1. OPEN SESSION:

1. 30 mph signs in Street Lane, Pickhill (southern end): by email from a resident who cannot attend. In view of increased traffic and speeds since new housing developments, can the 30mph area be extended out beyond current limits? Discussed at length. Not a simple job as the speed restriction is linked to the area covered by street lighting, as well as village curtilage. It is a matter for Highways at North Yorkshire Council, however the Parish Council would not support a request. Clerk to reply to resident.

2. Street Lane/Cross Lane: high hedges a danger - obstruct sightlines at T-junction. This was raised and agreed last year with the landowners concerned. Mr Barker to speak again to the owners.

3. Mr Robson: The Church wants to place a sign-board at the bottom of Church Hill. Planning Officer has told him would not need planning permission if Parish Council have responsibility for the land and are behind this. Mr Robson to supply details. Agreed: Parish Council will support this.

4. Also, could a resident be thanked for trimming base of Lime tree at bottom of Church Hill. Clerk to write.

2. PRESENT: Mr Ron Barker (Cllr & Chair), Mrs Norma Grubb (Cllr & Parish Clerk), Mr Jim Wadsworth (Cllr).

D Grubb (Minutes), Cllr D Webster (NYC), Residents: Mr R Walker, Mr C Robson.

APOLOGIES: Mr Graham Clarke, Mr Minty Scaife

3. MINUTES OF LAST MEETING (1 Aug 2023 - Minute Ref 332): Agreed by Cllrs present. Signed by Chair.

4. MATTERS ARISING FROM MINUTES:

1. Road Repairs in Pickhill: Work was completed by end of August. More done than originally envisaged and the top of hill approach into the village has been widened and a very welcome passing place created at the crest of the hill, as the Parish Council had requested. Great improvement to Lowfields Lane. Many positive comments re work & help from contractors getting residents access during the work. Temporary signs still to be removed and some rubble left on school car park. Clerk to liaise with Highways

2. Tree trimming: Councillors inspected the Sinderby trees after the last meeting and agreed the quote from Mr Holmes. Work can now be carried out: invoice required. Pickhill trees – For next agenda .

3. Pickhill Village signs: now been power-washed. Mr Barker thanked for this. He suggested the mound created after road works layout changes around the sign in Street Lane (top of hill), would benefit from some cultivation and planting. To be explored. For next agenda.

5. PLANNING:

1. Devonshire House, Sinderby: application for removal of defective brickwork of existing outbuilding and form new garage/outbuilding. Agreed: No objections.

2. Updates: Miramar, Pickhill – campsite toilet block approved. Charity Farm, Pickhill – withdrawn.

6. FINANCE:

Update: payments out: £250 donation to Pickhill Church; Rospa report invoice £106.80. VAT re-claimed from HMRC to year ending 31 July was £760.39, received. Noted.

7. PROJECTS / ONGOING ISSUES:

Pickhill Playground: Mr Barker & Mr Clarke have met twice on site:

Multiplay has some timber to replace and right hand roof slaits to renew (left tower roof replaced last year).

Climbing wall needs new ply sheets. Original suppliers will charge £980 per sheet. However Rubiform sheets are £70 each, plus cost of support timbers etc. If Councillors did the work, materials would be approx £500. Cllr Webster offered to support a Locality Grant application for £500; for which he was thanked; Mrs Grubb to liaise with him re application. Agreed. Cllrs do repairs – apply for grant.

Six new mats (£20 each) required for under swings and around springy animals to stop erosion. Agreed.

The ROSPA inspection in September only identified issues already in hand. Nothing critical. Noted.

8. CORRESPONDENCE:

1. From North Yorks Council: from April 2024 any Parish Council By-Election cost would be charged to the Parish Council. Does not apply to the four yearly elections. A forecast has been obtained and a Pickhill By-Election would be around £2,900 and Sinderby £2,200. Finance planning needs to take this possibility into account. Cllr Webster advised that payment “terms“ would be negotiable with NYC. Noted.

2. From North Yorks Council: Request to check accuracy of the NYC website entries for our Parish Council, Parish Clerk and Councillor’s details. Checked and in order. Also to check that all our Councillors have Register of Interests entries. Checked – all present on website. Noted.

9. COUNCILLORS REPORTS:

Cllr Webster: NYC held a recent seminar on bio-diversity. There will be a Mayoral election in May 2024 for Mayor of York and North Yorks. Transport strategy - low level of public satisfaction – issues are reliability, affordability and safety. Noted.

Mr Barker: Peter Barningham has kindly offered to source a new Jubilee oak, planted by his mother last year, as tree succumbed to weather extremes. Offer accepted. To be replaced without ceremony. Noted.

Mr Wadsworth: Issue of dog waste bins in Sinderby. Requests for one siting at south end of village. We could re-locate the one from near post-box to there, unless cheaper to just obtain an additional one. Mrs Grubb to cost this with NYC (Refuse). For next Agenda.

10. ANY OTHER BUSINESS: none.

Signed: R Barker Dated: 2 January 2024

Agenda for Parish Council Meeting Pickhill School at 7pm on Tuesday 2 January 2024

Tue, 26 Dec 2023 18:57:37 GMT

Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (14 November 2023 - Minute Ref: 333)

4. MATTERS ARISING FROM MINUTES

(1) Highways liaison re road works – rubble and signs.

(2) Visibility hazard of high hedges Street Lane/Cross Lane junction

(3) Tree trimming on village greens - progress

(4) Street Lane (top of hill) into Pickhill - possible verge cultivation around village sign

5. PLANNING

(1) New application: Highthorne Farm, Pickhill - change of use of agricultural building at rear of site, to create a dwelling.

(2) New application: Pear Tree House, Sinderby – creation of 1.5 storey side extension

(3) Previous application update

6. FINANCE

(1) Update since last meeting.

(2) Grant application re playground improvements

7. PROJECTS

(1) Pickhill playground improvements.

(2) Sinderby dog waste bins.

8. CORRESPONDENCE

(1) Northern Powergrid – transparency in network planning - webinar

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Merry Christmas and a Happy New Year to all

Norma Grubb, Clerk to the Parish Council. Posted: 22 December 2023

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 1 August 2023 at Sinderby. Ref: 332

Thu, 23 Nov 2023 21:10:17 GMT

1. OPEN SESSION: nothing raised.

2. PRESENT: Mr Ron Barker (Cllr & Chair), Mr Graham Clarke (Cllr & Vice Chair), Mrs Norma Grubb (Cllr & Parish Clerk), Mr Minty Scaife (Cllr), Mr Jim Wadsworth (Cllr).

D Grubb (Minutes), Cllr D Webster (NYC), Residents: Mrs A Harvey.

APOLOGIES: none

3. MINUTES OF LAST MEETING (23 May 2023 - Minute Ref 331): Agreed by all. Signed by Chair.

4. MATTERS ARISING FROM MINUTES:

1. Road Repairs in Pickhill: Work has been in progress since 10 July. Seems to be much more being done than originally envisaged. The top of hill approach has been widened, which has created a passing place, as the Parish Council had requested. Many positive comments regarding the work so far and the helpfulness of contractors in getting residents in and out of their properties during the work.

2. Tree trimming at Sinderby: Mr Barker has got a second quote. Councillors would inspect the trees after the meeting (when they agreed the quote from Mr Holmes & that the weeping trees not to be trimmed).

3. Defibrillators: Sinderby pads have been replaced; both units are regularly checked. Noted.

5. PLANNING:

1. Miramar, Pickhill: Application for a two-toilet block on campsite. Agreed: No objections.

2. Charity Farm, Pickhill: Application for Lawful Development Certificate: Councillors unsure of the status of this property; the paperwork provided does not make it clear. No planning permission? Breach of restrictions such as agricultural ties? Agreed: Parish Council to confirm dwelling and poultry sheds have been there since 1960’s/1970’s. Ask Planning to clarify property status.

6. FINANCE:

1. Update: with the full amount of the precept paid in April, account totals £11,281, plus petty cash of £52.

2. Mr Robson (Parish Church Warden) emailed requesting help with costs of grass-cutting in church grounds, currently over £1,100 a year. Agreed: donation of £250. 3. Mr Robson also wants to place a sign at foot of Church Hill (Vicar’s details/times of services). Clerk spoke to Planning, who ask for Mr Robson to email them a sketch with location, dimensions of board and its construction: they will advise if planning application needed. Mr Robson has been informed.

7. PROJECTS / ONGOING ISSUES:

Pickhill Playground: A swing mount had loosened; repaired by Mr Barker. Climbing wall needs new section, removed due to rot; new nut covers, mats, etc.: parts only available from the maker, so usual two quotes not possible. Mr Barker asked Mr Clarke to order the parts. As Rospa report due September, councillors to meet on site to list necessary work. Agreed: expenditure for work needed.

8. CORRESPONDENCE - nil

9. COUNCILLORS REPORTS:

Cllr Webster: gave a brief outline of the new Council’s seminars on Planning, IT, Economy, Energy, etc. The seven former district councils each has its own area Planning Office. Efforts being made to ease Councillors ability to “call in” planning applications where there are issues. There will be economies of staffing and accommodation as the new Council progresses. Some parts of Northallerton Civic Centre (former HDC offices) will be mothballed as some functions move to County Hall. Noted.

Mr Barker: reports that the stone village name signs at each end of Pickhill require power-washing due to moss & algae build up. Mr Barker offered to undertake this, for which he was thanked. Noted.

Mrs Grubb & Mr Barker: The Strawberry Fayre on the Village Green, put on by Friends of Pickhill School, was very well organised, with good attendance despite poor weather on the day. Noted.

10. ANY OTHER BUSINESS: none.

Signed: RB Barker Dated: 14 Nov 2023

Agenda for Parish Council Meeting to be held at Sinderby Village Hall at 7pm on Tuesday 14 November 2023

Tue, 07 Nov 2023 21:06:33 GMT

Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

(1) Location of 30mph speed signs - Street Lane, Pickhill (Station end)

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (1 August 2023 - Minute Ref: 332)

4. MATTERS ARISING FROM MINUTES

(1) Road repairs in Pickhill - update

(2) Tree trimming on village greens - update

(3) Pickhill village name-signs - maintenance

5. PLANNING

(1) New application: Devonshire House, Sinderby – removal of defective outbuilding and formation of replacement garage/outbuilding

(2) Previous application updates: Charity Farm and Miramar, Pickhill.

6. FINANCE

(1) Update since last meeting.

7. PROJECTS

(1) Playground maintenance and ROSPA inspection report.

8. CORRESPONDENCE

(1) From North Yorks Council – change re charging for cost of Parish Council By-Elections.

(2) From North Yorks Council – updating NYC website re Parish Councils/Councillors

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 5 November 2023

Email: clerk@pickhillandsinderbypc.co.uk

A61 at Skipton- on- Swale

Sun, 15 Oct 2023 19:50:41 GMT

We have been advised that the A61 at Skipton-on-Swale will be closed for three weeks from Monday 23 October 2023, for repairs/resurfacing over the river bridge. Diversions will be in place.

Message from RAF Leeming October 2023:

Wed, 04 Oct 2023 10:33:02 GMT

The Swiss Air Force will be returning to RAF Leeming on 14 November 2023 to conduct their four-week annual night flying training. Flying waves will begin mid afternoon and should be concluded no later than 2200.

Whilst the detachment is hugely popular, we recognise that it does cause some disruption. As responsible neighbours, we will keep this to an absolute minimum.

Message from RAF Leeming August 2023:

Sun, 20 Aug 2023 21:15:55 GMT

There will be increased movement for multiple exercises taking place from RAF Leeming from 21 August to 22 September 2023.

The Station will be hosting various aircraft types for events which will include low flying and some periods of 24 hour operation.

We understand our responsibility as good neighbours to inform the local community of such events that are additional to our normal flying activities and every effort will be made to keep the disturbance to a minimum.

Minutes of meeting held on 23 May 2023 at Pickhill School. Ref: 331

Wed, 09 Aug 2023 15:52:18 GMT

1. PRESENT: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (Cllr & Clerk), Mr Mr Jim Wadsworth.

David Grubb (Minutes). Residents: Mr R Walker.

APOLOGIES: none

2. OPEN SESSION: Mr Walker queried if the website domain name had a renewal cost - Clerk confirmed a small domain name annual charge; majority of cost was website renewal. Mr Walker pointed out the Jubilee oak sapling had died - Councillors aware; agreed to replace in the autumn when conditions are more favourable. Mr Walker noted a broken tree branch on Pickhill Green and Mr Clarke also noted one of the cherry trees was slowly expiring.

3. MINUTES OF LAST MEETING (11 April 2023 - Minute Ref 330): Agreed by all. Signed by Chair.

4. MATTERS ARISING FROM MINUTES:

1. Speeding: Clerk reported on a feasibility evaluation re electronic speed warning sign - location: needs to be sited within or at entry to 30 mph zone, have fifty metre sight line (straight road) to measure speed, not directly outside homes due to flashing at night. Of the four entry points into our villages, due to bends and housing, only one - Pickhill top of hill approach - is suitable. This would prevent moving the sign for maximum value. Consequently pursual not recommended. Agreed.

2. Potholes in Pickhill and Sinderby : were filled by Highways contractors the day after last meeting, though some have already been dislodged (also see item 7(3)). Noted.

3. School car park - contact with Council ongoing to try and have this included in next road repairs.

4. PLANNING:

Two applications for tree works: Pickhill conservation area in private gardens, on safety grounds. This was dealt with between meetings to meet a 30 day limit on this type of application. No objections.

5. FINANCE:

Clerk reported change to precept payment from NYC: all received April, not 2 instalments as HDC. Noted.

7. ONGOING ISSUES:

(1) Tree trimming at Sinderby Green: contractors had asked for low branches to be trimmed back for access. It was felt that the quote obtained was too much. Councillors arranged to meet and do the work.

(2) Pickhill Playground: Mr Barker and Mr Clarke would also meet there to move things forward (replacement timbers, bolt caps, matting etc).

(3) Pickhill road maintenance: Mr Barker had met with the Highways engineer who was marking up Street Lane and Lowfields Lane, for the promised resurfacing, now projected for this summer. Whilst scaled back from original plans, it will still deliver a big improvement for the whole village. Noted.

8. CORRESPONDENCE - nil

9. COUNCILLORS REPORTS:

Mr Barker: Coronation Day – 6 ^th May 2023: The afternoon on the village green saw good weather, good attendance (100 to 120 people) with music, dancing, marquees etc. Bring your own picnics; a bar and Chinese food available thanks to Alice and Sam at the Nags Head. It was a very enjoyable occasion. Mrs Grubb thanked Mr Barker for his hard work in arranging the event. He in turn expressed his thanks to Donna Alexander who arranged the posters and publicity.

Mrs Grubb: Sinderby Defib pads - date expiry soon. Quotes: £87, £84 & £67.08. Lowest Agreed.

10. ANY OTHER BUSINESS: none.

Signed: R B Barker (Chair) Dated: 1 Aug 2024

Agenda for Parish Council Meeting to be held at Sinderby Village Hall at 7.30pm on Tuesday 1 August 2023

Fri, 28 Jul 2023 16:31:37 GMT

Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

1. OPEN SESSION

2. PRESENT & APOLOGIES

3. APPROVAL OF MINUTES OF LAST MEETING (23 May 2023 - Minute Ref: 331)

4. MATTERS ARISING FROM MINUTES

(1) Road repairs in Pickhill

(2) Tree trimming on village greens

(3) Defibrillators – maintenance update

5. PLANNING

(1) Application: Miramar, Pickhill: installation of a two toilet block on caravan site.

(2) Application: Charity Farm, Pickhill: for certificate of Lawful Development.

6. FINANCE

(1) Update since last meeting.

(2) Parish Church – request for help with their grass-cutting costs.

7. PROJECTS

(1) Playground maintenance.

8. CORRESPONDENCE

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted: 23 July 2023

Email: clerk@pickhillandsinderbypc.co.uk

Message from RAF Leeming:

Thu, 20 Jul 2023 22:45:03 GMT

There will be increased aircraft movement for various events taking place from RAF Leeming from 24-28 July 2023.

The Station will be hosting aircraft including helicopters for events which will include short periods of low flying, and at least one requirement to fly until 0200.

We understand our responsibility as good neighbours to inform the local community of such events that are additional to our normal flying activities and every effort will be made to keep the disturbance to a minimum.

ROAD CLOSURES - PICKHILL 10 JULY 2023 for 4 weeks

Mon, 10 Jul 2023 10:20:23 GMT

We have been notified by North Yorkshire Council that due to road re-surfacing and patching work, Lowfields Lane and Street Lane (from top of the hill junction with Cross Lane, right round Pickhill back to Cross Lane opposite blockworks) will be subject to road closures between 7.30am and 5.30pm Monday to Fridays.

The work will be delivered in phases, meaning that not all the roads will be closed at the same time. Contractors will do all they can to assist residents and businesses to access their properties during the work.

A copy of the Council letter is attached (please click here).

Norma Grubb

Clerk to the Parish Council

FLYING DRONES

Fri, 16 Jun 2023 10:48:45 GMT

We have been asked to publicise this information around our villages:

FLYING DRONES

The Drone & Model Aircraft Code and guide is available to all online at:

https://register-drones.caa.co.uk/drone-code

Please be aware it is against the law to fly a drone or model aircraft without having the required IDs. You can also be fined for breaking the law when flying. In the most serious case, you could be sent to prison.

The Code covers everything you need to know to pass the test to get a flyer ID. This is the starting point for anyone wanting to fly a drone or model aircraft in the UK.

The Code also sets out detail of flight restriction zones (FRZ) around airports and military bases. Please be aware that Pickhill and Sinderby are literally surrounded by “no fly” zones, due to their close proximity to operational military bases at Leeming, Topcliffe, etc.

For more, please refer to the guide at https://register-drones.caa.co.uk/drone-code

Norma Grubb, Clerk to the Parish Council . Email: clerk@pickhillandsinderbypc.co.uk

Accounting Return 22/23

Mon, 05 Jun 2023 16:41:14 GMT

Accounting Return 22 / 23

Accounting Return 22/23 pdf (click here to download)

Minutes of meeting held on 11 April 2023 at Pickhill School. Ref: 330

Mon, 05 Jun 2023 16:32:36 GMT

1. PRESENT: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (Cllr & Clerk), Mr Minty Scaife, Mr Jim Wadsworth, David Grubb (Minutes). Residents: Mrs A Harvey. APOLOGIES: none

2. OPEN SESSION: Nil

3. MINUTES OF LAST MEETING (7 March 2023 - Minute Ref 329): Agreed by all. Signed by Chair.

4. MATTERS ARISING FROM MINUTES:

1. Sinderby: speeding - see Item 8 below;

dog waste bins: enquiries with Council ongoing (delay due to Council reorganisation 1 ^st April);

potholes: reported by Parish Clerk to Highways on 4 April – Mr Wadsworth states they have attended today and yellow marked the affected areas for future repair.

2. Pickhill – potholes in Little Pickhill – reported by Clerk to Highways on 4 April and Mr Scaife reports these have also been yellow marked today.

3. Speeding – see item 8(2) below.

4. Ainderby Quernhow - notice-board. Mrs Grubb notified by HDC the matter is now closed.

5. School car park – condition/ownership/responsibility – ongoing enquiries.

5. PLANNING:

(1) Updates: Woodside Lodge: Granted. Church House – withdrawn. Noted.

6. FINANCE:

(1) End of financial year accounts – presented for consideration/approval prior to local audit. Agreed.

(2) Audit: Proposal to apply for exemption from external audit for accounts of 2022/2023. Agreed.

(Note: this was agreed at meeting on 7 March, but rules require it to be decided after 31 March.)

(3) Precept: Mr Clarke said the number of new homes built in recent years will affect the Parish precept.

7. ONGOING ISSUES

(1) Sinderby Green: Mr Wadsworth said the grass-cutting contractors have asked that low branches be trimmed back for access. Agreed: professional needed; Mr Wadsworth to obtain local quote.

(2) Pickhill Green: Trees in play area and around notice-board also need trimming. Agreed: Mr Clarke to arrange a volunteer.

8. CORRESPONDENCE

(1) North Yorkshire Shared Prosperity Fund (previously circulated): Grants available to Town and Parish Councils. May be useful funding source for future projects. Mr Grubb asked to explore.

(2) Elancity Ltd (previously circulated): supplies solar powered speed monitoring signs, which are mobile, mounted to existing traffic signs or street-lamp post, if suitable. Basic cost £2,250 plus VAT. Could be shifted around the two villages. Parish Clerk to explore.

9. COUNCILLORS REPORTS

Mr Barker: Playground: Having removed an unsafe section of climbing wall, he suggests we explore with playground firms the replacement cost. Parish Clerk to look into this. Mr Barker is to replace the second tower roof on multi-play this spring/summer. Mr Barker and Mr Clarke will look into power-washing the green algae from surfaces.

Mr Barker: Pickhill Village Green: Damage was caused to the surface of the Green when a removal van was parked blocking School Lane for several hours, through most of a day, so vehicles were driving round it, on the Green. It was reported to Mrs Grubb, who was immobile at the time so she reached Mr Clarke, who attended and spoke with the driver, who said he had been moving it, when asked by drivers, but many just drove around him, over the grass. He had agreed he would be finished before school ended. We will monitor how it recovers.

Mr Clarke: Coronation: He had been asked for loan of the marquees by Skipton Bridge for their Coronation event. He needed to know first whether any events were planned in our Parish for that day. No events known of, but Councillors to make enquiries; decision delayed for a week.

10. ANY OTHER BUSINSESS

Parish Council AGM: Provisionally agreed for Tuesday 23 May 2023, but subject to flexibility if any urgent issues, such as Planning, arise.

Minutes of annual general meeting held on 23 May 2022 at Pickhill School. Ref: AGM22

Mon, 05 Jun 2023 16:28:45 GMT

1. PRESENT: Parish Councillors: Mr Graham Clarke, Mr Ron Barker, Mrs Norma Grubb.

Mr David Grubb (Minutes). Residents – Mrs A Harvey, Mr N Burgess, Mr R Walker.

2. APOLOGIES: Mr Minty Scaife, Mr James Wadsworth – both away on urgent business.

3. MINUTES OF PREVIOUS AGM - May 2019 Agreed.

4. MATTERS ARISING FROM 2019 MINUTES:

(1) Clarification re election of Vice Chairman (Item 7 in May 2019): Mrs Grubb advised that whilst Mr Brook, then Councillor for Sinderby, had been elected Vice Chair at that AGM, he had retired as a Parish Councillor shortly after, triggering a by-election process; there were no candidates so eventually the Parish Council used its powers to co-opt Mr Wadsworth as the Sinderby Councillor. Mr Barker was elected Vice Chairman.

(2) Defibrillators (item 9 in 2019): This noted that a defib. battery check was due in 2021. (Both units are checked regularly). Sinderby battery still ok. Pickhill battery replaced in December 2021, at £264 inc VAT.

5. FINANCIAL REPORT: Audited accounts for year ending 31 March 2022 were presented. Thanks expressed to Mr Chris Robson for once again carrying out the local audit of the Parish Council accounts.

6. PARISH CLERK’S REPORT:

(1) Result of Parish Council Election process April/May 2022: Mrs Grubb outlined that the only candidates were the five sitting Parish Councillors, so they were returned unopposed, for a further four years, without the need for an election.

(2) Planning applications – summary for the year ending 31 March 2022: of the 12 applications made in this period, the Parish Council had no objection to 11 of them. The one where there were objections was withdrawn. The Parish Council did raise concerns about aspects of two applications and amendments were made or conditions set, as a result. It was pleasing to note that some regard is paid to local views.

7. CHAIRMAN’S REPORT: Mr Clarke said it was three years since his last report due to the intervention of COVID 19, during which we could not hold an AGM but the Parish Council were able to continue functioning, through a mixture of telephone liaison and restricted meetings, on car parks, the village green, even in a barn in the colder weather. He said he never expected to be Chairman for so long; he advised there was now to be a new Chairman and he wished them well.

Mr Clarke added that we live in a special place. We do not get massive objections, mass meetings or protests as some villages do, for instance when planning applications are being considered. It is a very even Parish, which does not have an elite. Many people give freely of their time for the villages – it is a very special community.

8. OFFICERS FOR THE YEAR 2022/2023:

Election of Chair: Mr Barker was proposed by Mrs Grubb, seconded by Mr Clarke and he accepted the position.

Election of Vice-Chair: Deferred to next meeting in view of the absence of two councillors.

Appointment of Parish Clerk: Mr Barker and Mr Clarke proposed Mrs Grubb as Parish Clerk in tandem with her Councillor duties, which she accepted. Mr Grubb to continue taking Minutes.

Mr Barker thanked Mr Clarke for his many years of continuous service as Chairman and for all his hard work. He said Mr Clarke had done a lot for the villages and he hoped this would continue. Mrs Grubb cited just one recent example of Mr Clarke’s contribution, when he and his team re-built a substantial section of the Churchyard wall after a section collapsed. She also thanked him for all the advice and guidance he had given her as a new Parish Clerk, over the past three years.

9. ANY OTHER BUSINESS: None.

Agenda for Annual General Meeting to be held in Pickhill School at 7.30pm on Tuesday 23 May 2023

Wed, 17 May 2023 18:55:11 GMT

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1. PRESENT

2. APOLOGIES

3. APPROVAL OF MINUTES OF LAST ANNUAL MEETING (23 May 2022)

4. MATTERS ARISING FROM 2022 MINUTES

5. PARISH CLERK’S REPORT:

1. Accounts for year ending 31 March 2023

2. Planning applications - summary for year ending 31 March 2022

3. New structure of local government for North Yorkshire

6. CHAIRMANS REPORT

7. OFFICERS FOR YEAR 2023/2024 (Voting by Parish Councillors)

1. Election of Chair

2. Election of Vice-Chair

3. Appointment of Parish Clerk

8. ANY OTHER BUSINESS

PARISH COUNCIL MEETING TO FOLLOW AGM

See Separate Agenda (click here)

Norma Grubb, Clerk to the Parish Council. Posted : 15 May 2023

Email: clerk@pickhillandsinderbypc.co.uk

Agenda for Parish Council Meeting to be held in Pickhill School following the AGM on Tuesday 23 May 2023

Wed, 17 May 2023 18:50:56 GMT

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1. PRESENT AND APOLOGIES

2. OPEN SESSION

3. APPROVAL OF MINUTES OF LAST MEETING (11 April 2023 - Minute Ref: 330)

4. MATTERS ARISING FROM MINUTES

(1) Sinderby - speeding; dog waste bins; potholes; tree trimming on Green

(2) Pickhill – traffic concerns/road condition

(3) School car park – condition/ownership/responsibility

5. PLANNING

(1) Updates since last meeting.

6. FINANCE

(1) Clerk’s summary of recent transactions

7. ONGOING ISSUES/PROJECTS

8. CORRESPONDENCE

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. 15 May 2023

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 7 March 2023 at Pickhill School. Ref: 329

Sat, 29 Apr 2023 11:21:18 GMT

1. PRESENT: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (Cllr & Clerk), Mr Minty Scaife, Mr Jim Wadsworth, David Grubb (Minutes), Cllr David Webster (HDC & NYCC).

Residents: A Harvey, D Alexander, D Chissitt, S Meredith, S Scholes.

APOLOGIES: none

2. OPEN SESSION:

(1) Email from a Sinderby resident regarding:

(a) Speeding vehicles through Sinderby; can they be monitored? To explore with Highways.

(b) Dog waste – need for bin at Manor Farm end of village – to explore with Council waste disposal.

(d) Village Hall parking area – overhanging bush – this has been pruned back.

(2) Pickhill residents present raised concerns about:

(a) vehicles speeding through Little Pickhill;

(b) heavy lorries, milk tanker and school buses – cause homes to shake, made worse by potholes outside those homes. Danger to residents, especially children and worry of structural damage to homes. Parish Clerk advised that Street Lane due to be re-surfaced in 2023/2024 and potholes were “patched” in 2022 in the interim. Speed guns, speed signs & road markings discussed. Cllr Webster said that an advisory illuminated speed sign costs about £3k and can only be placed for limited periods (weeks). Adjacent Parishes could share cost and use. Funding can be explored. A resident suggested fundraising and approaching local businesses.

3. MINUTES OF LAST MEETING (1 Nov 2022- Minute Ref 328): Agreed by all. Signed by Chair.

4. MATTERS ARISING FROM MINUTES: none.

5. PLANNING:

(1) Church House, Pickhill – Application for existing agricultural building converting to a residence with new vehicle access. Agreed: No objections.

(2) Updates: Greenacres (agricultural shed) & Henry’s Workshops (totem sign) granted. Noted.

6. FINANCE:

(1) Clerk’s update: Picnic tables invoice and website renewal paid. Grasscutting invoice just received re 2022 work. We will shortly be invoicing the Council for the splays that we cut for them.

After a review of banking arrangements Parish Clerk proposes we move to online banking, with a dual signatory safeguard maintained in the Parish Accounts book for all payments. Agreed.

(2) Audit: Proposal to apply for exemption from external audit for 2022/2023. Agreed.

7. ONGOING ISSUES/PROJECTS:

(1) Playground: Mr Barker had completed all safety work, but had some general maintenance, such as renewing roof of the multi-play, when weather allowed. Mr Barker was thanked for his ongoing work. Mr Clarke is obtaining replacement nut/bolt caps.

(2) Footpath to Playground: Council contractor has completed the work. All dug out, re-laid with new edging and re-surfaced. Excellent job.

(3) Picnic Tables – three multi-coloured recycled plastic tables now installed in Pickhill playground, supplied by YPO. The old wooden tables have been re-sited on village green. With thanks to Cllr Webster for the grant towards these.

(4) Grasscutting contracts – proposal to continue existing arrangements with number of cuts per year to remain same. Agreed.

(5) Parish Council website – update of content completed in November. Further minor update will be required after 1 April to reflect new Council. Mr Reade (webmaster) thanked.

(6) Coronation of King Charles III – enquiries being made to see if any organisations are planning any events. Village Green available and we have two marquees.

8. CORRESPONDENCE

(1) From Hambleton District Council (HDC) re the notice-board for Ainderby Quernhow (AQ). This has developed from obtaining quotes and possibly helping procure a village notice-board for AQ, as they don’t have a Parish Council, to HDC now wanting us to sign a contract accepting ownership, liability and upkeep for it. This is unacceptable to the Parish Council. The Parish Clerk has been unable to speak to the manager dealing at HDC but has emailed her setting out our concerns and seeking contact. Cllr Webster will also make enquiries.

(2) From North Yorkshire Council: Climate Change information pack – previously circulated.

9. COUNCILLORS REPORTS

Mr Clarke: had been approached by the school’s Head Teacher re their car park - surface breaking up. It is unclear who owns / has responsibility for it. Not the Parish Council. Clerk will contact Highways and Education to try and clarify who is responsible for its upkeep.

10. ANY OTHER BUSINESS

(1) Mr Clarke: We had a grant via County Cllr John Weighell about five or six years ago for flower bulbs. Suggests we write to him to advise on their progress.

(2) Mr Wadsworth: Going back to the dog waste bins in Sinderby, could we get a price for re-siting one bin to Manor Farm end of village and alternatively cost of installing a new (additional) one.

(3) General discussion: with Cllr Webster about CIL entitlements/exemptions, precept format and affordable housing rules.

Signed: R Barker Dated: 11 April 2023

Pop in and Play at Pickhill School

Sat, 29 Apr 2023 11:12:54 GMT

For parents & carers with babies and toddlers,

come along & play

Wednesdays at 1. 1 5 pm -2.15pm

Coronation Day Afternoon Tea - Pickhill 06.05.23 from 2pm

Wed, 19 Apr 2023 21:24:06 GMT

Afternoon Tea On The Green Pickhill - Saturday 6th May 2023 From 2pm

Bring your own afternoon tea picnic and champagne

Bar & Music - and time to come together

Agenda for Parish Council Meeting to be held in Pickhill School at 7.30pm on Tuesday 11 April 2023

Fri, 07 Apr 2023 07:13:57 GMT

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1. PRESENT AND APOLOGIES

2. OPEN SESSION

3. APPROVAL OF MINUTES OF LAST MEETING (7 March 2023 - Minute Ref: 329)

4. MATTERS ARISING FROM MINUTES

(1) Sinderby - speeding; dog waste bins; potholes

(2) Pickhill – traffic concerns/road condition in Little Pickhill

(3) Ainderby Quernhow - notice-board

(4) School car park – condition/ownership/responsibility

5. PLANNING

(1) Updates since last meeting.

6. FINANCE

(1) Clerk’s Update: end of financial year - accounts.

(2) External audit exemption and local audit of accounts for 2022/23

Note: whilst this was approved on 7 March, regulations require it to be approved after 31 March!

7. ONGOING ISSUES

(1) Trees trimming back to aid grass-cutting.

8. CORRESPONDENCE

(1) from York North Yorkshire LEP: Shared Prosperity Fund (previously circulated to Cllrs)

(2) from Elancity – info re speed monitoring signs. ( “ “ “ )

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

(1) AGM – date in May?

Norma Grubb, Clerk to the Parish Council. 4 April 2023

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 1 November 2022 at Pickhill School. Ref: 328

Tue, 14 Mar 2023 14:23:20 GMT

1. PRESENT: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (Cllr & Parish Clerk), Mr Jim Wadsworth. David Grubb (Minutes), Cllr David Webster (HDC & NYCC)

Residents: Mrs A Harvey, Mrs K Mickle, Mr N Burgess, Mr J Clarke.

APOLOGIES: none

2. OPEN SESSION: nothing raised by those present. A resident had emailed three issues:

1. Hedges overgrown at water pumping station nr village green, obstructing drivers sight line. Mr Clarke responded - he had not been aware of an issue there but would ensure it is cut back.

2. Children unattended on roads and on bikes without lights at dusk. Discussed and to be monitored.

3. Parking in Pickhill: some improvement at village green end but not at other end (towards Cow Corner). The resident did not feel that notices on the board were enough. Mr Clarke advised of an incident recently when a car driving on Street Lane near the pub had collided with a parked vehicle, but no suggestion of insufficient space to get through. To monitor the parking situation.

3. MINUTES OF LAST MEETING (10 Oct 2022- Minute Ref 327): Agreed by all. Signed by Chair.

4. MATTERS ARISING FROM MINUTES:

(1) Grasscutting pile on Church Hill. Mr Clarke had removed this pile and will monitor.

(2) Parking on village green. Mr Barker and Mr Clarke to deal by way of friendly advice.

(3) Parking through Pickhill: Parish Clerk has placed item on notice board and on parish website.

(4) Dog fouling in Pickhill: as previous item

5. PLANNING APPLICATIONS:

(1) Greenacres, Pickhill: agricultural shed. Agreed: No objections.

(2) & (3) Henry’s Workshops, Pickhill: retrospectives for 7m totem display sign, plus same sign described as non illuminated advertisement. Mr Clarke declared an interest and withdrew. Agreed: No objections.

(3) Updates re existing applications: none since last meeting.

6. FINANCE:

(1) Clerk’s update: Precept payment of £1806 received. Rospa invoice paid. VAT re-claim payment awaited. Mrs Cunningham has written to thank us for the donation towards Church grounds maintenance.

(2) Precept arrangements for 2023/2024: Decision required on Parish precept for next financial year, the first under the new single authority. In recent years we had applied a 7.5% increase (only pence per month per house). Cllr Webster advised that the new Council wanted to standardise council tax throughout the county, so would be applying a £45 increase (for Band D) in years one and two on Hambleton area homes, because they were amongst the lowest rates in the County. Whilst inflation was this year over 10%, the Parish Council would stick with the past model. Agreed: Parish precept to increase by 7.5%.

7. ONGOING ISSUES/PROJECTS:

(1) Playground. ROSPA report advised rear set of swings be taken out of service due to signs of main frame rot. Mr Barker reported he had renewed the affected timber; swings now back in service. He has removed a section of the climbing wall, again due to rot, but the remaining sections are serviceable. On the multi-play he replaced some half rounds on the walkway. Whilst not a safety issue, he would be replacing the timber roof on the right hand tower. He had replaced the roof of the left tower last year. Mr Barker was thanked for all his work.

Mr Clarke has asked Image Playgrounds to quote for additional rubber matting.

The Clerk reported that Play Safety Ltd have now answered our query regarding the zip line end stop, which needs to be 2m from end frame. Councillors satisfied it was already compliant.

(2) Picnic Tables – for three multi-coloured recycled plastic tables for Pickhill playground, best quote is £1,707.66 inc VAT, (from YPO). After last meeting, the Clerk had applied to Cllr Webster for funding from the NYCC “Locality Fund”. Cllr Webster advised the meeting he is able to offer a £1,000 grant, if the Parish Council make up the balance: agreed unanimously. Cllr Webster was thanked for facilitating this. Agreed: Order to be placed and old tables to be re-sited onto village green.

(3) Parish Council website – update of content approved at the previous meeting. Mr Grubb and Mr Reade (webmaster) have arranged to meet to implement the changes.

8. CORRESPONDENCE

(1) Letter from HDC Licensing - consultation on taxi/private hire changes. Cllr Webster advised that the new authority is to standardise procedure, conditions & fares across the County. Noted.

(2) Letter from HDC Facilities Manager, confirms that their engineer is arranging the agreed repairs required on footpath across the front of the playground. Noted.

9. COUNCILLORS REPORTS

(1) Cllr Webster: He is in a working group for the new Council’s Planning Department. Looking to establish three to six area planning offices around the County. He personally favoured at least six, to ensure that planning issues remain “local”.

(2) Mr Wadsworth: is there a need for a “Warm Hub” at Sinderby Village Hall as some other villages do; would Pickhill residents be interested, and is any funding available? Cllr Webster not aware of any. Further enquiries to be made by Mr Wadsworth. .

(3) Mr Barker: proposed an earlier start for meetings in winter months. It was felt that 7pm was better, but revert to 7.30pm during British Summer Time. Cllr Webster said a lot of Parish Councils hold their meetings on a Monday, so he was pleased this one was a Tuesday (only because of Halloween). After discussion..... Agreed: Tuesdays at 7pm be trialled.

(4) Mrs Grubb: (Parish Clerk hat on): banking proving more difficult with the absence of a Yorkshire Bank (now Virgin Money), nearest is Darlington. Is on-line banking, viable; safeguards/signatory implications; or changing banks?. Agreed: Research and report back.

10. ANY OTHER BUSINESS

None.

Signed: R Barker Dated: 7 March 2023

Agenda for Parish Council Meeting to be held in Pickhill School at 7.00pm on Tuesday 7 March 2023

Wed, 01 Mar 2023 21:28:07 GMT

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1. PRESENT AND APOLOGIES

2. OPEN SESSION..... (email from a resident re Sinderby): Speeding through village; location of 30mph signs; need for dog waste / litter bin beyond Manor Farm; potholes on turning area between Village Farm and former pub; bush overhanging village hall parking space.

3. APPROVAL OF MINUTES OF LAST MEETING (1 Nov 2022 - Minute Ref: 328)

4. MATTERS ARISING FROM MINUTES

5. PLANNING APPLICATIONS

(1) Church House, Pickhill: Alter and extend existing agricultural building to form a dwelling and garage with new vehicular access.

(2) Updates since last meeting.

6. FINANCE

(1) Clerk’s Update: income/expenditure since last meeting.

(2) Applying for exemption from external audit for year 2022/2023.

7. PROJECTS

(1) Playground: maintenance – review.

(2) Footpath to playground repairs - update.

(3) Picnic Tables for playground - update.

(4) Grasscutting contracts – review.

(5) Parish Council website - update.

(6) Coronation of HM King Charles III

8. CORRESPONDENCE

(1) from Hambleton District Council - noticeboard for Ainderby Quernhow.

(2) from North Yorkshire Council – Climate Change info packages

9. COUNCILLORS REPORTS

(1) Mr Clarke: School car park surface

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted : 28 February 2023

Email: clerk@pickhillandsinderbypc.co.uk

Pickhill – footpath repairs

Tue, 17 Jan 2023 20:40:28 GMT

The footpath across the frontage of the village playground will be closed for repair and re-surfacing for one week, either from Monday 23 January or from Monday 30 January 2023 (subject to weather conditions of course).

Norma Grubb, Clerk to the Parish Council.

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 10 October 2022 at Pickhill School. Ref: 327

Tue, 15 Nov 2022 21:46:14 GMT

1 . PRESENT: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair). Mrs Norma Grubb (Parish Clerk), David Grubb (Minutes),

Residents: Mrs Harvey, Mr Walker.

APOLOGIES: Mr Minty Scaife, Cllr David Webster (HDC & NYCC)

2. OPEN SESSION: nothing raised

3. MINUTES OF LAST MEETING (20 Sept 2022- Minute Ref 326): Agreed by all. Signed by Chair.

4. MATTERS ARISING FROM MINUTES:

Item 2(1): Parking obstructions through Pickhill: further discussion too place....

Agreed: notice to be placed on the Parish Noticeboard and website.

Item 2(2): High hedg es/sight lines: The Parish Clerk has spoken to both landowners who have agreed to reduce their field hedge heights at Street Lane/Cross Lane to improve sight lines.

Item 2(3): Dog fouli ng in Pickhill: An ongoing issue which is recognised as difficult to “police”.

Agreed: Notice also on notice board and website seeking co-operation from dog owners.

Item 4: Defibrillator update: Pickhill unit had a recent routine check by Mr Grubb, in order.

5. PLANNING:

( 1) Thistle-Doo, Street Lane, Pickhill (Ref: 22/02163/FUL): full application for 3 bed dormer bungalow. Discussed at length. Councillors were against yet another large dwelling on the edge of the village when the need for some affordable housing was determined in a survey carried out in 2019. Agreed: Parish Council to object.

(2) Highness Farm, Pickhill: Prior notification of adding a roof membrane to existing slurry tank.

(3) Communications Tower & Compound at Sinderby Station: advance info from Clarke Communications re changes to accommodate 5G (broadband).

Items 2 and 3 were noted but no decision required at this stage.

(4) Updates re existing applications: Land east of Maythorn Cottage, Sinderby: now granted.

6. FINANCE:

Clerk’s update: Remittance advice received for the precept payment of £1806. Donation made to Pickhill Church of £250 towards grass-cutting. Rospa invoice/report received and being paid.

7. ONGOING ISSUES/PROJECTS:

(1) Playground - Rospa Report on playground inspection identifies some maintenance issues. Councillors met on site the previous day and drew up an action plan for repairs, by Parish Council members where possible. Again we were dissatisfied with the inspection by Play Safety, on behalf of ROSPA; again refers to the zip-line end stop being in the wrong place, but still failed to advise where it should be, despite requests, as the manufacturer has inspected and said it is positioned correctly.

Agreed: implement repairs action plan and also seek another inspection supplier.

(2) Picnic Tables – five quotes obtained for multi-coloured 100% recycled plastic heavy duty tables for Pickhill playground. Yorkshire Purchasing Organisation quote is best option. Cllr Webster has advised he has a “Locality Fund” and seeks applications for improving local facilities. Agreed: apply to Cllr Webster for funding for 3 tables.

(3) Parish Council website – draft proposals for updating the content were circulated prior to the meeting. Mr Grubb and Mr Reade were thanked for maintaining the website.

Agreed: implement updates, plus ask residents for village photos to consider inclusion.

(4) New North Yorkshire Council – update provided after recent webinar briefing on progress.

8. CORRESPONDENCE

Circulars received: a “street furniture” provider and one offering Christmas street illuminations. Noted.

9. COUNCILLORS REPORTS

(1) Mr Clarke had received reports of a resident on Pickhill village green piling their lawn cuttings on a section of the green in Church Hill. This will be monitored. For next agenda.

(2) Mr Clarke also had reports of a car parking intermittently on the village green and this too will be monitored. For next agenda.

(3) Mrs Grubb referred to increased printing needs recently but advised that expense can be kept down by the Clerk using an “Instant Ink” service at a small monthly charge, much cheaper than buying ink cartridges. Agreed.

10. ANY OTHER BUSINESS

N one.

Minutes of meeting held on 20 September 2022 at Pickhill School. Ref: 326

Tue, 15 Nov 2022 21:41:53 GMT

1. PRESENT: Mr Ron Barker (Chairman), Mrs Norma Grubb (Parish Clerk), Mr Minty Scaife, Mr James Wadsworth.

David Grubb (Minutes), Cllr David Webster (HDC & NYCC).

Residents: Mrs Harvey, Mr Walker, Mr Burgess, Mr Boynton.

APOLOGIES: Mr Graham Clarke (Vice Chairman).

2. OPEN SESSION:

(1) Parking in Pickhill. A resident raised the issue of parking in the village, Cow Corner to the Green and also along past the school; noting that obstruction to through traffic often occurs hindering larger vehicles and farm machinery. Emergency vehicles would often not be able to get through. Could flyers be sent to residents? Agreed: agenda for next meeting.

(2) High Hedges. A resident had emailed that high hedges at Street Lane / T junction with Cross Lane (top of hill), obstructed sight lines for traffic and created collision danger. The Chairman advised that whilst responsibility for sightlines was that of County Council Highways, as the hedges were on local farmers fields, we should first consult with those land-owners. Agreed: Clerk to contact land-owners.

(3) Dog Fouling - Pickhill . A resident noted an increase in dog fouling not being cleaned up by the owners, on and around the village green and on roads out of the village, beyond the housing. Could this also be subject of a flyer? The Chairman said five dog waste bins were provided around the village, three around the green as that is seen as a primary issue, due to children playing on there. Signs were placed around the village green last year. Agreed: agenda for next meeting.

3. MINUTES OF LAST MEETING (1 Aug 2022 – Minute Ref 325): Agreed by all. Signed by Chairman.

4. MATTERS ARISING FROM MINUTES:

Item 8(1): Defibrillators update:

Sinderby unit required a new battery and this was ordered; in the meantime the manufacturers recalled the unit for a software update. Manufacturers were told a battery was on order so not to replace it but replaced it anyway. After a month long series of exchanges it was resolved that the manufacturer would not charge for the battery they fitted. By that time the battery we had ordered had been received and as the 14 days “return period” had expired suppliers would not take it back, so Sinderby now have a spare.

Pickhill unit now has new pads and a new prep pack as they were date expired. OK now to Aug 2024.

We have confirmed with Ambulance Control that they have the correct access codes for both machines.

Item 9: HDC Facilities meeting: Following last Parish Council meeting the Clerk formally wrote to HDC registering our interest in Sinderby POS.

Item 10(1): Pickhill Playground – Ongoing efforts to improve the facilities here. The second tower roof on the climbing frame requires replacement and Mr Barker has volunteered to carry this out. The Parish Clerk is obtaining the timber and paint and Mr Grubb will prime and paint the slaits prior to installation. The ROSPA inspection is due to take place this month and we await their report.

I tem 10(2) Project funding – Parish Clerk has obtained quotes for new picnic tables made from multi-coloured recycled plastic. Agreed: on agenda for next meeting.

5. PLANNING:

(1) Planning application : Land east of Maythorn Cottage, Sinderby: reserved matters re outline consent granted in 2019 for two new dwellings. Mr Wadsworth declared an interest and withdrew from discussion. Further amendments have been made to the plans since our last meeting, reducing the number of windows facing existing housing. Parish Councillors have reviewed the amended plans and the residents objections raised with Planning Dept. Agreed: No objection from Parish Council.

6. FINANCE:

(1) “Windfall” payment of £1,185 received from HDC re additional grass-cutting payments we should have been getting in past couple of years. Account now stands at £9,169.69.

(2) Clerk has submitted VAT re-claim to HMRC for the year to 31 July 2022 – totalling £597.47.

(3) Donation being made to Pickhill Church of £250 to help with cost of grass-cutting in Church grounds, as agreed in previous meeting -1 Aug, Item 7(3).

7. CORRESPONDENCE

(1) Circular from Citizens Advice Bureau seeking funding help. The Chairman pointed out that past policy had been that the Parish Council did not usually donate precept monies paid by residents, to charities/organisations outside of the Parish. Agreed.

(2) Clerks and Councils newsletter received. Noted.

(3) News shot from KOMPAN, re webinar briefings on childrens play area/equipment. Noted

8. COUNCILLORS REPORTS:

(1) Mrs Grubb presented written proposals for updating the Parish Council website. These would be circulated to Parish Councillors, then for consideration at the next meeting. Mr Barker recommended the website, www.pickhillandsinderbypc.co.uk to those present, for info about the Parish Council, access to minutes, audits and local updates. Agreed: For next agenda.

(2) Mrs Grubb outlined the situation of a local Parish Council, who face bills of £37,000 for official central audits which had to be carried out on the their accounts for the past five years, as a result of 366 complaints made by a single resident over that period. That Council had a turnover of only £7000 a year, similar to ours. It highlighted the need to ensure that financial decisions are properly minuted and executed, with local audits carried out annually. Noted

(3) Councillor Webster gave an update on local government reorganisation (1 April 2023) when District Councils and County Council will be replaced by a single unitary authority North Yorkshire Council. He will be our Councillor, for Bedale Division, on the new authority, one of 90 NYC Councillors. Planning and other departments will have local offices, all under the unitary authority.

Discussions are taking place on harmonisation of council tax, as presently each District sets its own rate, with a wide variation.

Because the City of York will still be a separate Council, a formal agreement with York will give access to additional devolved funding from central government. This brings with it an elected Mayor of North Yorkshire, with elections for this post probably in 2024.

A question was asked about Council tax on “holiday homes”. Cllr Webster replied that changes were being considered due to concerns about the number of such properties across the County which remain unoccupied for much of the year.

9. ANY OTHER BUSINESS

None.

Dog fouling in and around Pickhill

Sun, 30 Oct 2022 20:47:35 GMT

The second most common issue raised by residents at Parish Council Meetings is dog fouling. If you have a dog, please do not allow it to foul on the village green – this is an open space for all to enjoy and is used extensively by the school for sports and recreation for the children.

Wherever you walk your dog, please do use poo bags and place them in the bins we have around the village for this purpose. We recognise that most residents do observe these simple rules, but unfortunately some do not.

Please help us keep our children safe. No-one wants to step into dog-poo!

Parking in Pickhill – Village Green to Cow Corner.

Sun, 30 Oct 2022 20:45:47 GMT

Obstruction of Street Lane due to parked vehicles in this area is a regular issue raised by residents at Parish Council Meetings. We do appreciate that some residents have no access to off street parking. However we would ask that those who can park off the road, please do so.

Please remember when parking, that a fire engine or ambulance may need to get through the space at any time in an emergency.

Agenda for Parish Council Meeting Tuesday 1 November 2022, at Pickhill School

Sun, 30 Oct 2022 20:40:05 GMT

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1.1. PRESENT AND APOLOGIES

2. OPEN SESSION

3. APPROVAL OF MINUTES OF LAST MEETING (10 Oct 2022 - Minute Ref: 327)

4. MATTERS ARISING FROM MINUTES

(1) Grass cutting pile on village green (Church Hill) - update

(2) Parking on village green – update

(3) Parking through Pickhill

(4) Dog Fouling around Pickhill

5. PLANNING APPLICATIONS

(1) Greenacres, Lowfields Lane, Pickhill: erection of steel portal agricultural building.

(2) Henry’s Workshop, Street Lane, Pickhill: (retrospective) totem display sign.

(3) Henry’s Workshop, Street Lane, Pickhill: (retrospective) totem advertisement sign.

(4) Pending applications: any updates since last meeting.

6. FINANCE

(1) Clerk’s Update: income/expenditure since last meeting.

(2) Precept arrangements for 2023/2024 (new single unitary authority)

7. ONGOING ISSUES/PROJECTS

(1) Playground: maintenance - progress.

(2) Picnic Tables - funding.

(3) Parish Council website improvements – update.

8. CORRESPONDENCE

(1) North Yorkshire hackney carriage & private hire licensing policy - consultation.

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted : 24 October 2022

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 1 August 2022 at Pickhill School. Ref: 325

Sun, 02 Oct 2022 20:52:06 GMT

1. PRESENT: Mr Ron Barker (Chairman), Mrs Norma Grubb (Parish Clerk) Mr Graham Clarke, Mr James Wadsworth. David Grubb (Minutes).

Residents – Mrs Anita Harvey

APOLOGIES: Mr Minty Scaife, Cllr David Webster

2. OPEN SESSION: nothing raised.

3. MINUTES OF PREVIOUS MEETING (23 May 2022 – Minute Ref 324): Agreed. Signed by Chairman.

4. MATTERS ARISING FROM MINUTES:

Item 5(2) Planning Update: Mr Clarke had spoken to the owner of Westgarth at Sinderby who confirmed ongoing difficulties in getting planning permission for the agricultural workers dwelling over the past year.

Item 7: Playground: Mrs Grubb had been seeking an alternative ROSPA inspection supplier in view of past contact issues. Next inspection due in September, so may now be too late for this year.

5. ELECTION OF VICE CHAIR: Mr Clarke, proposed by Mr Barker & seconded by Mr Wadsworth. Elected.

6. PLANNING MATTERS:

(1) Planning application : Land east of Maythorn Cottage, Sinderby: reserved matters re outline consent granted in 2019 – for two new dwellings. Mr Wadsworth declared an interest and withdrew from discussion. Original plans now amended to reduce size of the dwellings from houses to dormer bungalows, more in keeping with nearby properties. Agreed: No objection from Parish Council.

(2) Updates since last meeting: Woodside Cottage, Pickhill and Westgarth, Sinderby, both ongoing.

The Manor, Sinderby – their 2019 application for agricultural workers dwelling, to which the Parish Council had no objection, has just been refused by Planning.

(3) New property addresses: Naming notification received from Hambleton District Council (HDC) for:

(a) Middling Cottage, Sinderby (formerly part of the Old Post Office)

(b) new street name - Rocking Horse Drive, Pickhill (new development).

7. FINANCE:

(1) Update since last meeting – payments in and out covered. Account stands at just over £8,000.

(2) Public liability Insurance has been renewed with Zurich at £396.71.

(3) Pickhill Church – have requested help with grasscutting expense. Agreed: contribution of £250.

8. CORRESPONDENCE

(1) Defibrillators:

(a) Sinderby: emails from Mrs Hopkins & Mr Reeves re Sinderby unit, which Parish Council had ‘adopted’. Mr Reeves checks it routinely and battery change is due, going by date (though still showed as serviceable). Parish Clerk had ordered a new battery at £199.20 inc VAT - delivery awaited. Meanwhile Mr Reeves had been contacted by the manufacturers for a software update and had supplied a temporary replacement. The manufacturers were told not to replace the battery by both the Parish Clerk and Mr Reeves, as it was already on order elsewhere.

(b) Pickhill: battery had been replaced in December 2021. On a recent routine check, the pads required renewal (date expired) and were replaced at £64.80 inc VAT. Mr Grubb has offered to continue with the routine checks on the Pickhill unit in the future.

(d) Database: Whilst the Sinderby unit is registered on the national defibrillator database ( www.thecircuit.uk ), the Pickhill one apparently was not, so has now been added.

(e) Procedure: Mr Clarke verified that use of the units by the public was only via a 999 call to Ambulance, when the nearest cabinet location and lock code would be provided, with ongoing telephone guidance for its use, pending arrival of paramedics. He asked that we confirm with Ambulance Control that they still have the correct details, codes etc. (Confirmed with their Defib Co-ordinator on 4 August.)

(2) Road Closure Notice received for 2 & 3 August – Pickhill/Sinderby road for maintenance. Has been posted on the parish website and notice boards.

9. COUNCILLORS REPORTS:

(1) Mr Barker reported on a site meeting at Pickhill Village Green on 18 July with the Facilities Manager of HDC, arranged by the Clerk and attended by Mr Barker & Mr Clarke. It was agreed by all that the footpath across the playground frontage had deteriorated and HDC will arrange repairs – re-pinning and resurfacing. Also discussed, as previously agreed by the Parish Council, we are entering into a formal agreement with HDC for the Parish Council to be responsible for grasscutting of Sinderby Village Green (Public Open Space). Back-payments for 2021 and 2022 have been made for those costs by HDC. We will get future payments leading on to the new single Council.

Following a discussion on village green status, Mr Barker proposed the Parish Council registers an interest with HDC in formally adopting both Pickhill Village Green & Sinderby Village Green (Public Open Space). Seconded by Mrs Grubb. Agreed (unanimous). Clerk to write to HDC.

(Note: HDC have subsequently advised this is not possible for Pickhill VG, but we may register our interest for Sinderby VG (POS) and this was done by letter on 2 August 2022.)

10. ANY OTHER BUSINESS

(1) Pickhill playground maintenance:

(a) Mr Barker noted that the hedge bordering the school grounds had been trimmed both sides, but the hedge bordering the houses had not been touched; he wondered why the distinction? Mr Clarke believed that whilst the County Council trimmed the hedge bordering the school, there had been an informal agreement locally for the other hedge to be trimmed back by a village resident.

Agreed: Mr Clarke to follow this up.

(b) Mr Barker said he hoped to have time this summer to do some maintenance work on the play area. He was thanked by all present. Agreed: Reasonable expenditure for materials.

Agreed: Local contractor to be engaged to trim play area trees.

(d) Mrs Grubb pointed out the primary attraction in there seemed to be the multi-coloured roundabout and suggested the need for more colour; she asked if the fence palings could be painted in rainbow colours. She will also obtain quotes for more colourful picnic benches made from re-cycled materials. Mr Clarke suggested we may also be able to upgrade the existing picnic benches cheaply by using weatherproof (used) ply of the type supplied locally by John Charlton at a fraction of the cost of new. This could be painted to also brighten up the area. For further discussion.

(2) Project funding: Mrs Grubb said Hambleton District Council had suggested it would be good practice if we have some costed small projects “on the shelf” and ready to go, should funding become available at short notice. Suggestions welcomed.

Signed: R Barker Dated: 10 October 2022

Agenda for Parish Council Meeting Monday 10 October 2022, at Pickhill School

Sun, 02 Oct 2022 20:43:46 GMT

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1. PRESENT AND APOLOGIES

2. OPEN SESSION

3. APPROVAL OF MINUTES OF LAST MEETING (20 Sept 2022 - Minute Ref: 326)

4. MATTERS ARISING FROM MINUTES

(1) Item 2(1): Parking obstructions through Pickhill.

(2) Item 2(2): High hedges/sight lines: Street Lane(towards A1) / Cross Lane T junction

(3) Item 2(3): Dog Fouling in Pickhill.

(4) Item 4: Defibrillator update.

5. PLANNING

(1) “Thistle-Doo”, Street Lane, Pickhill: full application for 3 bed dormer bungalow.

(2) Highness Farm, Pickhill: Prior Notification of addition of single membrane roof on existing slurry tank.

(3) Communication Tower/compound, Sinderby Station: advance info from Clarke Communications re changes to accommodate 5G.

(4) Existing applications: any updates since last meeting.

6. FINANCE

(1) Clerk’s Update: income/expenditure since last meeting.

7. ONGOING ISSUES/PROJECTS

(1) Playground: ROSPA report and maintenance issues.

(2) Picnic Tables – quotes for consideration.

(3) Parish Council website – draft proposals on updating.

(4) New North Yorkshire Council – how it’s shaping up.

8. CORRESPONDENCE

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted : 1 October 2022

Email: clerk@pickhillandsinderbypc.co.uk

Agenda for Parish Council Meeting Tuesday 20 September 2022, at Pickhill School

Tue, 20 Sep 2022 20:51:12 GMT

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1. PRESENT AND APOLOGIES

2. OPEN SESSION

3. APPROVAL OF MINUTES OF PREVIOUS MEETING (1 Aug 2022 - Minute Ref: 325)

4. MATTERS ARISING FROM MINUTES

(1) Item 8(1): Defibrillators – maintenance

(2) Item 9: HDC Facilities meeting - progress

(3) Item 10(1): Pickhill playground – updates

(4) Item 10(2): Project Funding - ideas

5. PLANNING

(1) Land east of Maythorn Cottage, Sinderby – amended plans re reserved matters.

(2) Any other planning updates since last meeting

6. FINANCE

(1) Clerk’s Update: income/expenditure since last meeting

7. CORRESPONDENCE

(1) Local Citizens Advice Bureau – re funding

8. COUNCILLORS REPORTS

(1) Mrs Grubb - Parish website: proposed updating of info pages

9. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted : 12 September 2022

Email: clerk@pickhillandsinderbypc.co.uk

Increased Aircraft Movement

Fri, 12 Aug 2022 21:35:27 GMT

There will be increased aircraft movement for an exercise taking place from RAF Leeming from 23 August to 23 September 2022.

The Station will be hosting an exercise involving increased air and ground movement. Low flying for short periods may be necessary, along with 24-hour operations.

We understand our responsibility as good neighbours to inform the local community of such events that are additional to our normal flying activities and every effort will be made to keep the disturbance to a minimum.

Minutes of meeting held on 23 May 2022 at Pickhill School. Ref: 324

Tue, 02 Aug 2022 22:10:45 GMT

1. PRESENT: Mr Ron Barker (Chairman), Mrs Norma Grubb (Parish Clerk), Mr Graham Clarke.

Mr David Grubb (Minutes). Residents – Mrs A Harvey, Mr N Burgess, Mr R Walker.

APOLOGIES: Mr Minty Scaife, Mr James Wadsworth – both away on urgent business.

2. OPEN SESSION: nil

3. MINUTES OF PREVIOUS MEETING (25 April 2022 - Ref 323): Agreed by all, signed by Chairman.

4. MATTERS ARISING FROM MINUTES: none

5. PLANNING MATTERS:

(1) No new applications.

(2) Updates by Parish Clerk: Two applications currently awaiting decisions. These are Woodside Lodge , Pickhill and West Garth, Sinderby. The latter was granted outline planning for an agricultural workers dwelling but the full application, made a year ago and not opposed by Parish Council, seems to have stalled, with the planning office raising numerous fundamental issues, questioning business need and justification, size and appearance. Agreed: if the applicant wanted Parish Council support he should write and it could be considered at a future meeting.

6. FINANCE: Discussion re authorised bank signatories. Agreed: signatories to remain the same.

7. PROJECTS: Pickhill Playground – zip line query unresolved. Unable to get response from Rospa Inspector. Some maintenance work required – further consideration to be given on how best to achieve this.

School Play area: Mr Barker referred to the proposed substantial improvements to the school playground equipment, to be sited over the fence from the village playground. The school facility would only be available to pupils and only in school time. Councillor Webster had agreed at the last meeting (that if he was elected) he would look into this. Agreed: issue to be raised with Cllr Webster.

8. CORRESPONDENCE: Pickhill Church: request received for help with cost of church grounds maintenance.

Agreed: defer to next meeting.

9. COUNCILLORS REPORTS:

Mr Barker: wished to record the Parish Council’s congratulations to Cllr David Webster, elected as County Councillor for Bedale Division (which now includes Pickhill & Sinderby).

Mrs Grubb: reported that she was in the process of arranging a visit to the new crematorium for those Councillors who wished to view the facility.

She also briefly summarised the results of the March site meeting with Highways (when they advised on the substantial re-surfacing work scheduled for Pickhill village in the financial year 2023/2024). Some interim works have already been started on Street Lane and on Lowfields Lane.

10. ANY OTHER BUSINESS - None

Signed: R Barker Dated: 1 Aug 2022

PLANNED ROAD CLOSURE NOTIFICATION - 35526

Wed, 27 Jul 2022 21:15:58 GMT

Notice from North Yorkshire County C ouncil

PLANNED ROAD CLOSURE NOTIFICATION - 35526

Sinderby to Pickhill

The Closure will be in place for a period of 2 days, between 09:30-14:30 on 2nd August 2022 and 3rd August 2022

The Road Closure and any associated Diversion Routes can be viewed using this URL link https://one.network/?tm=130263067

Regards

North Yorkshire County Council

Norma Grubb, Clerk to the Parish Council. Posted : 23 July 2022

Email: clerk@pickhillandsinderbypc.co.uk

Agenda for Parish Council Meeting Monday 1st August 2022, at Pickhill School

Wed, 27 Jul 2022 21:11:30 GMT

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1. PRESENT AND APOLOGIES

2. OPEN SESSION

3. APPROVAL OF MINUTES OF PREVIOUS MEETING (23 May 2022 - Minute Ref: 324)

4. MATTERS ARISING FROM MINUTES

5. ELECTION OF VICE CHAIR

6. PLANNING

(1) Land east of Maythorn Cottage, Sinderby: Reserved matters re outline planning consent granted in 2019 - layout & access re construction of two dwellings.

(2) Any updates since last meeting –

(3) New Property Addresses:

(i) Middling Cottage, Sinderby (formerly part of the Old Post Office)

(ii) Rocking Horse Avenue, Pickhill (new development)

7. FINANCE

(1) Update since last meeting

(2) Public Liability Insurance - renewal

(3) Pickhill Church - churchyard maintenance

8. CORRESPONDENCE

(1) Defibrillators

(2) Road Closure notice

9. COUNCILLORS REPORTS

(1) Mr Barker : re site meeting on footpath repairs etc

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted : 23 July 2022

Email: clerk@pickhillandsinderbypc.co.uk

Accounting Return 21/22

Sun, 29 May 2022 21:11:14 GMT

Accounting Return 21 / 22

Accounting Return 21/22 pdf (click here to download)

Minutes of meeting held on 25 April 2022 at Sinderby. Ref: 323

Sun, 29 May 2022 21:06:35 GMT

Minutes of Meeting held on 25 April 2022 at Sinderby

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), Mr Minty Scaife, Mr James Wadsworth. David Grubb (Minutes). Cllr D Webster (Hambleton District Council) Residents: Mrs A Harvey, Mr R Walker. APOLOGIESs: nil

2. OPEN SESSION:

Mr Walker raised the condition of Lowfields Lane. On agenda under ‘Matters Arising’ - agreed to deal with it there.

3. MINUTES OF PREVIOUS MEETING (7 March 2022 - Minute Ref. 322): Agreed by all / signed by Chairman.

4. MATTERS ARISING FROM MINUTES:

(1) Road Maintenance in Pickhill: The Parish Clerk has contacted Highways on many occasions regarding the terrible state of Street Lane and Lowfields Lane, but despite several verbal assurances that Street Lane re-surfacing was in their 2022/23 budget bid, she was told that funding had not been made available until the following Financial Year (2023/24). She then pressed for a site meeting with the engineer, which took place on 23 March. Highways revealed during a walkabout of the village, that although the funding had been delayed, they had decided to do an interim ‘patch up’ of Street Lane in 2022/23, when some road potholes would be filled using an experimental system. Interim work would be carried out in the coming months on clearing drains and digging out ditches to ease flooding and stoning the off-road potholes. Highways also confirmed that in 2023/24 they would re-surface all Street Lane from Cross Lane down the hill, right round Pickhill village to Station House/Cross Lane and a passing place would be created between Cross Lane and the top of the hill into the village, but despite pressure from the Parish Councillors, they were informed this cannot be sited at the crest of the hill (opposite the bungalow), as there is insufficient width, so it would be further back.

Highways also agreed that Lowfields Lane would be included in this 2023/2024 resurfacing programme, from the Green right through to Scarborough Farm. This news was well received.

(2) Station Farm Development – Highways had been contacted straight after the last meeting and took prompt action to have the tarmac ramps removed from the kerb at the site entrance. They are monitoring this and damage to adjacent verges etc.

5. PLANNING APPLICATIONS

(1) Woodside Lodge, Pickhill – application to demolish existing outbuildings and replace with single storey extension to dwelling, with minor alterations to original dwelling. Agreed: No objections.

(2) Pickhill House, Pickhill – non material amendment to granted application – design of garden room at front. This was included on the agenda in case Planning asked for our views, but they have not done so to date. It was agreed that, if asked, there would be no objection from the Parish Council.

(3) Updates since last meeting – Pickhill House (rear extension) – was granted by Hambleton Council. Pickhill School (detached classroom and playground changes) now been granted by the County Council.

6. FINANCE:

(1) Update re year ending 31 March 2022: Balance sheet presented for approval. Agreed.

(2) Exemption from external audit - application required for exemption. Agreed and signed.

(3) Local audit: Proposal for Mr Robson to again carry out the local audit. Agreed.

7. PROJECTS

(1) Queens Platinum Jubilee: no updates.

(2) Pickhill Playground: The query over the ROSPA report (an issue with the zip-line end stop positioning) is still awaiting clarification. The Inspector has said it is in the wrong place; the installation company tell us it is in the right place and even though we have moved it, the ROSPA inspectors still say it’s wrong. The Inspector was contacted by email after the last meeting, but has not responded. It was questioned as to whether we are getting value for money from this inspection service provider, if they will not respond. Further attempt to be made to contact the Inspector, to ask what we need to do to comply.

Some climbing wall cups are broken and loose. We now have some replacements available, which need fitting.

Mr Barker understood that Pickhill School had obtained funding for school playground equipment, which would only be available to their pupils in school time, to be sited directly over the hedge from the village playground, which is available to all children, all the time. Cllr Webster pointed out it was a County Council issue. If elected in May to that Council, he could then take this up.

(3) Ainderby Quernhow CIL: After the last meeting, the four quotes we obtained for the new notice board were forwarded to Ms Branch at Hambleton District Council, so she can place the order and arrange installation. We have heard nothing further to date.

8. CORRESPONDENCE

(1) Parish Council Elections on 5 May 2022 - update: Parish Clerk advised that the existing councillors have been returned unopposed. No election required. Expenses forms (nil returns) and Declaration of Interests forms must be returned to Elections Office by 5 June.

(2) New North Yorkshire Council: Latest update: Cllr Webster provided an update. Elections take place on 5 May for the County Council (90 seats). The County and all District Councils will cease to exist on 31 March 2023 and the County Councillors will become Unitary Councillors on the new North Yorkshire Council on 1 April 2023. District Councillors will continue their roles until then.

(3) Posters from North Yorkshire Police - seeking people to join the Independent Advisory Group - have been placed on our website and notice boards.

9. COUNCILLORS REPORTS

Cllr Webster advised of progress on Hambleton District Council projects:

* The new crematorium, Maple Park, at Skipton on Swale is now operational and had a successful open day recently. He was asked if we could view the facilities and would enquire.

* The Everyman Cinema at Treadmills in Northallerton is under construction (on the former prison site).

* Northallerton High Street improvements are ongoing – expected to be completed by July.

* A decarbonisation programme on Council buildings and sites is underway.

10. ANY OTHER BUSINESS

(1) ‘Twenty’s Plenty’. The Parish Council has had an invitation to join this group which is seeking to get the County Council to adopt a standard 20mph speed limit for its villages. After discussion it was agreed we did not wish to join this campaign.

(2) Next Meeting/Annual General Meeting. Agreed 7.30pm Monday 23 May 2022 – venue to be confirmed.

Agenda for Parish Council Meeting (to follow AGM) Monday 23 May 2022, at Pickhill School

Mon, 16 May 2022 21:21:34 GMT

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1. PRESENT AND APOLOGIES

2. OPEN SESSION

3. APPROVAL OF MINUTES OF PREVIOUS MEETING (25 April 2022 - Minute Ref: 323)

4. MATTERS ARISING FROM MINUTES

5. PLANNING

(1) New applications (if any)

(2) Updates since last meeting

6. FINANCE

(1) Update

7. PROJECTS

(1) Pickhill Playground – maintenance / Rospa

8. CORRESPONDENCE (not included above)

(1) From Pickhill Church Warden - Churchyard maintenance

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted : 15 May 2022

Email: clerk@pickhillandsinderbypc.co.uk

Agenda for Annual General Meeting at 7.30pm on Monday 23 May 2022, at Pickhill School

Mon, 16 May 2022 21:19:19 GMT

Councillors are reminded to declare any conflict of interest on any item, where applicable.

1. PRESENT

2. APOLOGIES

3. MINUTES OF PREVIOUS ANNUAL MEETING (20 May 2019)

4. MATTERS ARISING FROM 2019 MINUTES

1. Clarification re election of Vice Chairman (Item 7 – May 2019)

2. Defibrillators (Item 8 – May 2019)

5. FINANCIAL REPORT: Audited Accounts for year ending 31 March 2022

6. PARISH CLERK’S REPORT:

1. Result of Parish Council Election process – April/May 2022

2. Planning applications - summary for year ending 31 March 2022

7. CHAIRMAN’S REPORT

8. OFFICERS FOR YEAR 2022/2023

Voting by Councillors to appoint: Chairman and Vice Chairman

Appointment of a Parish Clerk

9. ANY OTHER BUSINESS

PARISH COUNCIL MEETING TO FOLLOW AGM

See Separate Agenda

Norma Grubb, Clerk to the Parish Council. Posted : 15 May 2022

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 7 March 2022 at Sinderby. Ref: 322

Wed, 04 May 2022 16:34:00 GMT

1. PRESENT: Mr Graham Clarke (Chairman), Mrs Norma Grubb (Parish Clerk), Mr James Wadsworth.

David Grubb (Minutes). Residents: Mrs A Harvey, Mr K English, Mrs L Miller, Mr C Chittock.

APOLOGIES: Mr Minty Scaife, Mr Ron Barker, Cllr D Webster.

2. OPEN SESSION:

(1) Station Farm Development. A resident raised issues including: litter (polystyrene waste); danger from a tarmac kerb ramp created at a new entry point, instead of dropping the kerb; damage to verges. The Parish Clerk outlined the complaint she sent to Planning Department following the last meeting (13 December) about this site. Planning Enforcement had visited on 28 December and found all in order. Of course no work was taking place then. Agreed: Parish Clerk to contact Hambleton District Council again – litter, kerb ramp, verges.

(2) Queen’s Jubilee weekend 2-6 June 2022. A resident asked what events for Pickhill we were aware of... none to date, but school / Friends of Pickhill School may be arranging something. Parish Council is keen to support such events. In Sinderby a resident’s proposal to plant a Jubilee tree, with suitable guard, on the Green there, sponsored by Will Harvey, was also welcomed. We can publicise it on Parish website. Mr Chittock is to liaise with Mr Wadsworth re siting of the tree.

3. MINUTES OF PREVIOUS MEETING (13 Dec 2021- Minute Ref. 321): Agreed by all / signed by Chairman.

4. MATTERS ARISING FROM MINUTES:

(1) Road Maintenance Street Lane (near Cross Lane) – Parish Clerk had contacted Highways again seeking a site meeting. Despite earlier (verbal) advice that resurfacing was proposed during 2022, they now advised in writing that a bid for this had been unsuccessful, so would not go ahead in financial year 2022/2023. Parish Clerk has escalated it: still want a site meeting: resurfacing, surface water, widening and creating passing places. Awaiting a response.

(2) Station Farm Development – discussed in Open Meeting (Item 2 above)

(3) Damage to Ash Tree near Money Hill – Parish Clerk is awaiting contact from a resident who is believed to be overseeing this on behalf of the owners.

5. PLANNING

(1) Pickhill School – earlier application had been withdrawn and new proposals made. Changes relate to creation of a builders compound/hard standing for crane in the field behind the detached classroom to be replaced and creation of a tarmac playground within the existing site. Agreed: No objections.

(2) Pickhill House – application to demolish existing rear extension (kitchen) and replace with a new larger extension. Agreed: No objections.

(3) Pickhill Church - proposal to remove two trees in churchyard (Conservation Area). Chairman advised this has now been withdrawn.

(4) Miramar, Street Lane, Pickhill – notification of permitted development – to create a campsite for up to 5 caravans and pitches for up to 10 tents on field to the south side of the property. Agreed: Parish Council to suggest that in view of the location on blind double bend, a recessed access be created to provide safe stopping area and minimise risk, when car/caravan arriving and leaving.

(5) Station Farm Development – street name registered by the developers as “Rocking Horse Drive”

6. FINANCE MATTERS: Income/outgoings since last meeting outlined. Financial year ends on 31 March.

7. PROJECTS

(1) Queens Platinum Jubilee Tree: oak tree planted in a ceremony on 6 February by Mrs Joyce Barningham, in recognition of her service to the villages - a founding member of the Parish Council who served as Councillor and Parish Clerk for 30 years until her retirement in 2019. The tree guard and brass plaques have now been installed. There will also be a plaque for the adjacent Lime tree planted in 1897 for Queen Victoria’s Diamond Jubilee. Photographs have been placed on the Parish Council website; it featured on the front cover of the Parish newsletter and has also been featured in the national Clerk’s & Council’s Magazine. A letter of thanks has been received from Joyce re the planting.

(2) Jubilee weekend 2-6 June 2022: Discussed in Open Session (Item 2 above)

(3) Pickhill Playground: The query over the ROSPA report which identifies an issue with the zip-line end stop is still awaiting clarification from the Inspector.

(4) Ainderby Quernhow CIL: Four quotes now obtained by Parish Clerk for a new noticeboard and Chairman provided Parish Clerk with contact details for the officer at Hambleton District Council who is overseeing this.

8. CORRESPONDENCE

(1) Parish Council Elections: Parish Clerk advised these had not been due until 2023 but were brought forward to align with elections for the new single unitary authority, North Yorkshire Council on Thursday 5 May.

(2) New North Yorkshire Council: Latest update (1 March) circulated. Replaces County and District Councils on 1 April 2023, though elections for new Councillors will take place in May 2022, to allow for planning/set up etc.

9. COUNCILLORS REPORTS - nil

10. ANY OTHER BUSINESS - nil

Signed: G Clarke Dated: 25 April 2022

Could you offer advice and support to North Yorkshire Police?

Mon, 18 Apr 2022 21:15:00 GMT

Agenda for Parish Council Meeting 7.30pm, Monday 25 April 2022, at Sinderby Village Hall

Mon, 18 Apr 2022 20:48:03 GMT

Note: Residents are welcome to attend and there will be an open session at the commencement of the meeting. Residents may remain for the whole meeting, except for any specific item if marked “Confidential”.

Councillors are reminded to disclose and declare an interest on any item discussed either during the open meeting or for agenda items, where applicable.

1. PRESENT AND APOLOGIES

2. OPEN SESSION

3. APPROVAL OF MINUTES OF PREVIOUS MEETING (7 March 2022 - Minute Ref: 322)

4. MATTERS ARISING FROM MINUTES

(1) Road maintenance – Street Lane update

(2) Station Farm Development – site and road issues

5. PLANNING APPLICATIONS

(1) Woodside Lodge, Pickhill: application to demolish existing outbuildings and replace with single storey extension to dwelling, with minor alterations to original dwelling.

(2) Pickhill House, Pickhill: Non material amendment to granted application - design of garden room at front.

(3) Updates since last meeting – Pickhill House (rear extension), Pickhill School

6. FINANCE

(1) Update: Year Ending 31 March 2022

(2) Exemption from central audit (PKF Littlejohn forms)

(3) Local audit

7. PROJECTS

(1) Queen’s Platinum Jubilee – any updates

(2) Pickhill Playground – maintenance/Rospa

(4) Ainderby Quernhow CIL

8. CORRESPONDENCE (not included above)

(1) Parish Council Elections on 5 May 2022 - update.

(2) New North Yorkshire Council – latest update

(3) North Yorkshire Police – Independent Advisory Group

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted : 17 April 2022

Email: clerk@pickhillandsinderbypc.co.uk

Notice of Election - North Yorkshire County Council

Mon, 21 Mar 2022 22:08:35 GMT

Notice of Election - North Yorkshire County Council

Notice of Election - Pickhill with Roxby & Sinderby Parish Council

Mon, 21 Mar 2022 22:06:29 GMT

Notice of Election - Pickhill with Roxby & Sinderby Parish Council

Minutes of meeting held on 13 December 2021 at Sinderby. Ref: 321

Tue, 08 Mar 2022 22:17:07 GMT

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), Mr Minty Scaife, Mr James Wadsworth. David Grubb (Minutes).

2. OPEN SESSION: A resident had messaged re parking on Street Lane between Village Green and Cow Corner. Discussed at length - agreed this is an issue - consensus view was that no Parish Council action could be taken.

3. MINUTES OF PREVIOUS MEETING (1 Nov 2021- Minute Ref. 320): Agreed by all / signed by Chairman.

4. MATTERS ARISING FROM MINUTES:

(1) Dog fouling on Pickhill Village Green – Mr Scaife had kindly sourced and mounted signs near to the green, asking dog owners not to allow their animals to foul on the green. Mr Scaife has some additional signs should they be required for Sinderby.

(2) Road Maintenance Street Lane – Parish Clerk had contacted Highways and outlined the issues re resurfacing, surface water, widening and passing places. Awaiting a response.

5. PLANNING

(1) Planning Application – Pickhill C of E Primary School – demolition of temporary classroom and erection of new prefabricated single storey building, external lighting, tarmac footpath, re-locate shed, landscaping. Agreed: No objections.

(2) Planning updates since last meeting:

Pickhill: The Cottage – has been granted. Sinderby: West Garth - decision pending.

6. FINANCE MATTERS

(1) Update summary: Income/outgoings since last meeting outlined. Cheque signed for use of Sinderby Village Hall for the two PC meetings.

(2) Review of Banking Arrangements. Virgin Money closing its local branches, making Harrogate or Darlington the nearest, but some banking can be done at local post offices. Agreed: monitor how this goes.

7. PROJECTS

(1) Defibrillators. Sinderby: Unit inspected during meeting - all in order. Cabinet access code is C147.

Pickhill: known that new battery due in 2022. To be inspected after the meeting. (NOTE: found on inspection to be indicating new battery required immediately. Unit is connected to power in Nags Head and cabinet heater working. Battery ordered by Parish Clerk at £220+VAT and fitted on 15 Dec. Access code is C0147X. Ambulance Control non-emergency contact number for defib. queries is 0300 330 0251.

(2) Queens Platinum Jubilee: Mr Clarke has kindly offered to supply the oak tree sapling, along with a substantial tree guard. To be planted on Pickhill Village Green at 2pm on Sunday 6 February 2022, (anniversary of date of succession, as the designated bank holiday in June will be outside planting period). Location selected adjacent to Street Lane, near the line of Cherry trees. Plaques to be ordered for this tree and for the Lime tree planted in 1897 for Queen Victoria’s Diamond Jubilee.

(3) Water Fountains – restoration: We had been unable to identify a company that could quote for all the work. Most helpful was HCS Mechanical Services in Northallerton, who advised they could install but we would have to first find & engage a designer, an engineer to do the conversion meeting current water safety regulations, a shot blaster/powder coating specialist for restoration and Yorkshire Water to provide mains supply and water meters. We have consequently missed the deadline for the MAD grant, so a project for exploration now, ready for next year.

8. CORRESPONDENCE

(1) ROSPA Playground Inspection: Report was circulated to Councillors prior to meeting. Eight minor issues (all classed as Amber). We need to speak to the Inspector to clarify what the issue is with Zip Line end stop positioning, as we altered this after it was identified last year. Agreed: Parish Clerk (PC) to liaise and report back.

(2) New “North Yorkshire Council”: The make-up of the new Council was outlined; replaces County and District Councils on 1 April 2023, though elections for new Councillors will take place in May 2022, to allow for planning/set up etc. All subject to the legislation being passed by Government in the new year.

(3) Parish Council Elections: Also contained in the new North Yorkshire plans is a proposal to bring forward the Town & Parish Council elections from 2023 to May 2022, so that they are aligned with the new Council elections. All Parish Councillors indicated their willingness to stand for election in 2022.

(4) Ainderby Quernhow CIL. Mr Clarke has been approached by Hambleton District Council asking if we would assist Ainderby Quernhow village to access their Community Infrastructure Levy, after a development of three new homes there. As they do not have a Parish Council, they cannot receive the grant, but it could be paid to us if we agree to act for the village. Cllr Webster had spoken to Lord Jopling who had suggested that it could be used to purchase a village notice board. Agreed: PC to contact HDC to confirm the process & we will get some costs and Mr Clarke will liaise.

(5) Grasscutting – visibility splays: Letter from NYCC asking if we wish to continue this arrangement. Agreed: Arrangement to continue. PC to request a map of the relevant splay areas for both villages.

9. COUNCILLORS REPORTS

(1) Station Farm Development: c omplaints received by Councillors about issues at the new building site at Station Farm, Street Lane. Mud on the roads outside the site, verges being churned up and lorries parking on Street Lane awaiting access to the site – have to wait for a lorry to leave before they can enter - all in breach of planning conditions. Agreed: PC to write to Planning .

(2) Damage to tree in Conservation Area: The large ash tree in the field gate opposite entrance to Melltown Green has lost two large boughs in recent weeks. Concern as to whether it is safe. Agreed: PC to contact owners.

10. ANY OTHER BUSINESS

(1) Pickhill Millenium Book: Mrs Grubb has collected the remaining stock from Mrs Hopper. Intends to provide one to new residents once COVID eases. A non resident in Devon has asked to buy one. Confirmed price is £15.

Signed: G Clarke Dated: 7 March 2022

Agenda for Parish Council Meeting on Monday 7 March 2022 at 7.30pm at Sinderby Village Hall

Mon, 28 Feb 2022 22:12:41 GMT

Note: Residents are welcome to attend and there will be an open session at the commencement of the meeting. Residents may remain for the whole meeting, except for any specific item if marked “Confidential”.

Councillors are reminded to disclose and declare an interest on any item discussed either during the open meeting or for agenda items, where applicable.

1. PRESENT AND APOLOGIES

2. OPEN SESSION

3. APPROVAL OF MINUTES OF PREVIOUS MEETING (13 Dec 2021 - Minute Ref: 321)

4. MATTERS ARISING FROM MINUTES

(1) Road maintenance – Street Lane

(2) Station Farm Development – road issues

(3) Damage to Ash tree near Money Hill, opposite Melltowns Green

5. PLANNING APPLICATIONS

(1) Pickhill School: replace ‘temporary’ classroom and associated works.

(2) Pickhill House: demolish existing rear extension & build new extension.

(3) All Saints Church, Pickhill: fell two trees in Churchyard (conservation area)

6. FINANCE

Update: transactions since last meeting

7. PROJECTS

(1) Queen’s Platinum Jubilee – tree planting update

(2) Queen’s Platinum Jubilee – Bank Holiday weekend (2-6 June 2022)

(3) Pickhill Playground – maintenance/Rospa

(4) Ainderby Quernhow CIL

8. CORRESPONDENCE (not included above)

(1) Parish Council Elections - 5 May 2022.

(2) New North Yorkshire Council – latest update

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted : 26 February 2022

Email: clerk@pickhillandsinderbypc.co.uk

ROAD CLOSURE NOTICE FROM COUNTY COUNCIL

olliereade@icloud.com (Oliver Reade) — Mon, 28 Feb 2022 22:04:53 GMT

PLANNED ROAD CLOSURE NOTIFICATION - 33494

Sinderby to Pickhill Station

This will be in place for 2 days on 21st March and 22nd March 2022

Diversion Route signs will be placed

OAK TREE PLANTED TO MARK PLATINUM JUBILEE OF HM QUEEN ELIZABETH II

Tue, 08 Feb 2022 21:23:24 GMT

On Sunday 6 February 2022, the 70th Anniversary of the date of succession of Her Majesty the Queen, residents of Pickhill turned out in gale force winds and driving sleet , to see an Oak tree sapling being planted on the village green, to mark this unique occasion - the Platinum Jubilee.

Parish Council Chairman Graham Clarke greeted the gathering of residents, parish councillors and long time serving District Councillor David Webster. Graham welcomed Joyce Barningham, who has served the villages of Pickhill & Sinderby for several decades and he outlined that she was a founding member of the Parish Council and served as Councillor and Parish Clerk for 30 years until retiring in 2019.

Joyce performed the tree planting ceremony, just as the sun broke through, in a ten minute window, before the snow returned.

Brass plaques are to be mounted for this Oak sapling, as well as for the nearby Lime tree, which was planted in 1897 to mark the Diamond Jubilee of Queen Victoria (Joyce assures us she did not plant that one). Photos attached including, Joyce with her family.

PLATINUM JUBILEE OF HM QUEEN ELIZABETH II

Sun, 30 Jan 2022 19:43:10 GMT

The Parish Council will be planting an oak tree sapling on Pickhill Village Green at 2pm on Sunday 6 February 2022, to mark this unique occasion. Please join us for this.

NOTICE OF ROAD CLOSURE FROM COUNTY COUNCIL 21st Jan 2022

Wed, 12 Jan 2022 22:13:26 GMT

Sinderby to Pickhill Station

The Closure will be in place for one day on 21st January 2022, to deal with a blocked gully.

Thank you

Norma Grubb, Clerk to the Parish Council, 12 January 2022

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 1 November 2021 at Sinderby. Ref: 320

Sat, 18 Dec 2021 17:48:39 GMT

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), Mr Minty Scaife, Mr James Wadsworth. David Grubb (Minutes). Residents: Mrs Anita Harvey

2. OPEN SESSION: Residents welcomed for first time since February 2020. Mr Clarke raised two issues on behalf of others:

(1) speed of vehicles in Pickhill village. Discussed at length. Agreed: to monitor issue.

(2) dog fouling on Pickhill Village Green – good discussion. It was pointed out that even if deposits were collected into a poo bag, a residue will be left on the grass with consequent risk of parasites passing to children subsequently playing there. Agreed: mount signs to encourage owners to stop their dogs fouling on the green. Mr Scaife kindly offered to source these.

3. MINUTES OF PREVIOUS MEETING (28 June 2021- Minute Ref. 319): Agreed by all / signed by Chairman.

4. MATTERS ARISING FROM MINUTES:

(1) Road Maintenance Street Lane - potholes temporarily filled over the summer, though some still left. A suggestion from Highways staff that part of Street Lane may be re-surfaced in 2022. After discussion -

Agreed: Parish Clerk to write to Highways on three issues for Street Lane (from Cross Lane into Little Pickhill) - deal with standing water, widening and create passing places at the narrow points.

(2) Playground upkeep - following the Oct 2020 Rospa report, an action plan was drawn up and a local firm engaged to do the work. They did repair the fencing and gate, but in the Spring said they were unable to meet Health & Safety Regulations re working in the play area. Members of the Parish Council had agreed they would do what repairs they could themselves over the summer and substantial progress was made.

Agreed: Parish Council to await 2021 report, and seek quotes for identified essential work.

(3) Annual General Meeting – the 2020 and 2021 AGM’s were postponed due to Covid restrictions.

Agreed: 23 May 2022 pencilled in as possible AGM date.

5. PLANNING \

(1) Planning updates since last meeting in June 2021:

Pickhill: Rear of 1 The Cottages, Middle Park Farm and 31 Melltowns Green, had all been granted. Pickhill Cottage (demolition and replacement dwelling) - planners decision awaited.

Sinderby: West Garth (construction of farm workers dwelling) also awaiting decision.

(2) 31 Melltowns Green: Mr Clarke had been approached about the Parish Council giving support for a tree preservation order on the sycamore on land recently incorporated into this garden.

Agreed: not in the Conservation Area and Parish Council to take no action.

6. FINANCE MATTERS

(1) Update summary : Income/outgoings since last meeting outlined in brief.

(2) Setting Precept for 2022/2023: discussed potential increases in maintenance costs together with the absence of any CIL payments on recent new developments, Agreed: Increase of £252. This represents 1.6p per week, on an average (band D) home.

(3) Review of Banking Arrangements. Parish Clerk advised that our current bankers Virgin Money (formerly Yorkshire Bank) is closing its local branches; nearest will be Darlington or York. Agreed: Clerk to investigate a more local banking provider.

7. PROJECTS

(1) Defibrillators. An issue arose with the Sinderby unit, it was giving a message “new paddles required”, but these had been replaced earlier in the year. Mr Wadsworth advised this had now been resolved with a unit reset. The Pickhill equipment is due a routine replacement battery in 2022. Query as to whether this unit was still connected to the power at the Nags Head. To be checked.

(2) Queen’s Platinum Jubilee in 2022: Discussion on marking the occasion. A Lime tree was planted on Pickhill Green to mark Queen Victoria’s Diamond Jubilee in 1897. All agreed a tree planting was appropriate and Oak was the choice, which would have to be planted before Springtime. The Date of Accession was 6 February (a Sunday in 2022), though the Jubilee Bank Holiday will be 3/6 June, too late for planting. Agreed: An oak should be planted with tree-guard and plaque. Appropriate location to be identified.

8. CORRESPONDENCE

(1) Parish Councillors Guide to Affordable Housing – this booklet was circulated to Councillors.

(2) ROSPA Playground Inspection: Inspection was in September, invoice paid but we await their report.

(3) Making a Difference Grant January 2022 Round. Following discussion, it was agreed to explore the possibility of reinstating two of the fresh water pumps, as drinking fountains with mains supply. They had gone out of use when mains water was connected in 1945. The one situated on Pickhill Village Green was a suitable location. One on the main road in Sinderby, would be better re-located to nearer the Green or Village Hall, depending on a mains source.

9. COUNCILLORS REPORTS nil

10. ANY OTHER BUSINESS nil

Signed: G Clarke Dated: 13 December 2021

Feast North Yorkshire - Holiday Activity Sessions

Tue, 07 Dec 2021 20:15:45 GMT

Free for children and young people eligible for benefits-related free school meals.

Find out more at feastive.org click here

Agenda for Parish Council Meeting on Monday 13 December 2021 at 7.30pm at Sinderby Village Hall

Tue, 07 Dec 2021 20:03:54 GMT

Note: Residents are welcome to attend and there will be an open session at the commencement of the meeting. Residents may remain for the whole meeting, except for any specific item if marked “Confidential”.

Councillors are reminded to disclose and declare an interest on any item discussed either during the open meeting or for agenda items, where applicable.

1. PRESENT AND APOLOGIES

2. “OPEN SESSION”

3. APPROVAL OF MINUTES OF PREVIOUS MEETING (1 November 2021 - Minute Ref: 320)

4. MATTERS ARISING FROM MINUTES

(1) Road maintenance – Street Lane

(2) Pickhill Village Green – dog fouling signs - update

5. PLANNING

(1) Planning Application – Pickhill C of E Primary School – demolition of temporary classroom and erection of a new prefabricated single storey building, external lighting, tarmac footpath, re-locate shed, landscaping.

(2) Planning updates since last meeting :

Pickhill: The Cottage

Sinderby: West Garth

6. FINANCE

(1) Update summary: since last meeting

(2) Banking Arrangements (branch closing)

7. PROJECTS

(1) Defibrillators – update

(2) Queen’s Platinum Jubilee – marking the event

(3) Making a Difference – water fountains - update

8. CORRESPONDENCE (not included above)

(1) Rospa – Playground Safety Inspection 2021

(2) New North Yorkshire Council – updates

(3) Parish Council Elections

(4) Ainderby Quernhow CIL

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council. Posted : 2 December 2021

Email: clerk@pickhillandsinderbypc.co.uk

Green Energy Grant

Wed, 10 Nov 2021 21:32:58 GMT

Information on green energy grants available

To download the information pdf please click here

RAF Leeming

Wed, 10 Nov 2021 21:28:55 GMT

We have been notified of "Exercise Y orknite" taking place at Leeming from 15 November to 10 December 2021. Visiting aircraft and helicopters from the US and Swiss Air Forces will join RAF craft for this training exercise and it will involve some night flying, up to 10pm, Mondays to Fridays.

Minutes of meeting held on 28 June 2021 at Sinderby. Ref: 319

Sun, 07 Nov 2021 20:49:57 GMT

Held in compliance with Government restrictions (unable to yet invite residents)

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), Mr James Wadsworth, David Grubb (Minutes). APOLOGIES: Mr Minty Scaife.

2. OPEN SESSION: No items received

3. MINUTES OF PREVIOUS MEETING (5 Oct 2020 – Minute Ref: 318): Agreed by all / signed by Chairman

4. MATTERS ARISING FROM MINUTES:

(1) Playground upkeep – Following the Rospa report and subsequent site meeting last October, an action plan was formed and Hillside Landscaping engaged to do the work. They did repair the fencing and gate, but later advised were unable to meet Health & Safety regs re work on play equipment. Mr Clarke had power-washed the metal seating, adjusted the zip wire seat and stops and dealt with the trip hazard at the gate. Mr Grubb had sourced and affixed a Covid warning notice. Agreed: Parish Councillors to meet on site on 2 July.

(2) Street Lane – road surface: Mr Scaife had spoken with the Highways engineer who advised that any meaningful work would not be until 2022. Mr Clarke and Mr Barker noted that numerous potholes through Little Pickhill had been marked with yellow paint for attention, though there were many more not marked.

Agreed: Mr Clarke will liaise with the engineer.

(3) Lowfields Lane - drainage: Noted that roadside drains still ineffective, particularly on the stretch between school and the “Greenacres” bend. Agreed: Mr Clarke & Mr Barker to meet on site on 2 July to investigate.

5. PLANNING

(1) Planning updates since last meeting: Pickhill: Middle Park Farm, Woodside Lodge, Stannum Barn, Church Hill Cottage, Pickhill House and Lupin House had all been granted, whilst Sandy Bank was refused. Sinderby: West Garth – outline permission granted.

(2) Fresh application: for land at rear of 1 The Cottages, Pickhill, had just been received and the parish notices only posted that day, so not on this agenda. Agreed: Parish Council decision remotely after 5 July.

6. FINANCE MATTERS

(1) Financial year-end accounts 2020/2021: balance sheet had been circulated prior to meeting.

Agreed: accepted, subject to local audit by Mr Robson when he becomes available.

(2) Central Audit Exemption Certificate 2020/2021(Page 3 AGAR Forms). Signed by Chairman & Parish Clerk. Agreed: exemption certificate to be submitted to the central auditors PKF Littlejohn by 30 June.

Parish Clerk in presenting the 2020/2021 AGAR forms, reported that an error had been noted in one entry on the previous year’s AGAR forms, due to a poorly worded question re end of year figure. It had been spotted whilst this year’s forms being prepared. A corrected version has been attached to last years with an explanation. The Parish Council accounts are not affected. Agreed: AGAR forms (1 April 2020 to 31 March 2021) approved.

(3) Insurance: renewed with Zurich from 1 July, at same terms/cost as last year.

(4) Parish Council Website – Administration. Members agreed the website was excellent and expressed their appreciation for the work done to maintain/update it by webmaster Mr Ollie Reade, on a voluntary basis. The Chairman also expressed his appreciation to Mr Grubb for his voluntary role as Minutes Secretary, liaison with webmaster and planning administration.

7. ANNUAL GENERAL MEETING - MAY 2020: due to pandemic restrictions, not held in 2020 or 2021; these would be abandoned and we will schedule Next AGM for May 2022, if circumstances allow. Next Parish Council elections are due in May 2023. Agreed: 2020 and 2021 AGM’s cancelled.

8. CORRESPONDENCE

(1) Pickhill School – external appearance/improvements. Letter from School Executive Head, re creating an enclosure for their refuse bins. Seeks advice re land ownership around the school. Mr Barker, a former chair of Governors, was able to advise and Mr Clarke will liaise direct with school.

(2) Taxi Licensing changes – consultation: Hambleton District Council are to make procedural changes in line with new Government advice; relates to criminal record checks on drivers and operators, to tighten procedures. Agreed: changes are welcomed. Parish Clerk to respond to Council.

(3) Play Equipment: Letter from MacVenture, a Yorkshire firm offering to provide playground equipment. Noted.

9. COUNCILLORS REPORTS nil

10. ANY OTHER BUSINESS nil

Signed: G Clarke Dated: 1/11/2021

Agenda for Parish Council Meeting on Monday 1 November 2021 at 7.30pm at Sinderby Village Hall

Tue, 26 Oct 2021 19:47:04 GMT

Note: Residents are once again welcome and there will be an open session at the commencement of the meeting. Residents may remain for the remainder of the meeting, except for any specific item if marked “Confidential”.

Councillors are reminded to disclose and declare an interest on any item discussed either during the open meeting or for agenda items where applicable.

1. PRESENT AND APOLOGIES

2. “OPEN SESSION”

3. APPROVAL OF MINUTES OF PREVIOUS MEETING (21 June 2021 - Minute Ref: 319)

4. MATTERS ARISING FROM MINUTES

(1) Road maintenance – Street Lane and Lowfields Lane

(2) Pickhill Playground – upkeep/repairs

(3) Annual General Meeting - (2020 and 2021 postponed) - set date for May 2022 ?

5. PLANNING

(1) Planning updates since last meeting (June 2021):

Pickhill: Rear of 1 The Cottages; Middle Park Farm; 33 Melltowns Green; The Cottage.

Sinderby: West Garth

6. FINANCE

(1) Update summary: incoming / outgoing since last meeting

(2) Setting Precept for 2022/2023

(3) Review of Banking Arrangements (branch is closing down)

7. PROJECTS

(1) Defibrillators – maintenance

(2) Queen’s Platinum Jubilee – marking the event.

8. CORRESPONDENCE (not included above)

(1) Parish Councillors Guide to Affordable Housing

(2) Rospa – Playground Safety Inspection - September 2021

(3) Making a Difference Grant – January 2022 Round (bidding closes 5 Dec 2021)

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb,

Clerk to the Parish Council. Posted : 25 October 2021

Email: clerk@pickhillandsinderbypc.co.uk

PLANNING APPLICATION

Wed, 25 Aug 2021 20:12:17 GMT

The Parish Council has been asked to consider and comment on a planning matter, submitted to Hambleton District Council, as follows:

PLANNING APPLICATION:

The Cottage, Street Lane, Pickhill : Demoltion of existing dwelling and construction of a replacement dwelling.

(HDC Planning Reference 21/01861/FUL)

Any comments on the application may be forwarded to the Parish Clerk by email, as below, by 1 September 2021, for the Parish Council to consider, before they respond to the Planning Office.

Thank you and please stay safe.

Norma Grubb, Clerk to the Parish Council, 22 August 2021

Email: clerk@pickhillandsinderbypc.co.uk

MESSAGE FROM RAF LEEMING - NIGHT FLYING

Wed, 11 Aug 2021 19:53:27 GMT

The airfield will be open late this week in order to enable aircrew to remain current in their night flying qualifications. We understand our responsibility as good neighbours to inform the local community of events that are additional to our normal flying activities and every effort will be made to keep the disturbance to a minimum.

PLANNING APPLICATION

Tue, 13 Jul 2021 21:13:25 GMT

During ongoing restrictions, Council meetings are limited. Parish Councillors have however been asked to consider and comment on a planning matter submitted to Hambleton District Council, as follows:

PLANNING APPLICATION:

Middle Park Farm, Lowfields Lane, Pickhill: construction of orangery

Any comments on the application may be forwarded to the Parish Clerk by email, as below, by 25 July 2021, for the Parish Council to consider, before they respond to the Planning Office.

Thank you and please stay safe.

Norma Grubb, Clerk to the Parish Council, 14 July 2021

Email: clerk@pickhillandsinderbypc.co.uk

Accounting Return 20/21

Mon, 12 Jul 2021 19:11:39 GMT

Accounting Return 20 / 21

Accounting Return 20/21 pdf (click here to download)

PLANNING APPLICATION

Mon, 12 Jul 2021 19:05:57 GMT

During ongoing restrictions, Council meetings are limited. Parish Councillors have however been asked to consider and comment on a planning matter submitted to Hambleton District Council, as follows:

PLANNING APPLICATION:

31 Melltowns Green, Pickhill: Alterations & extension to existing dwelling and change of use of a parcel of land (215m2) from agricultural use to residential use.

Any comments on the application may be forwarded to the Parish Clerk by email, as below, by 21 July 2021, for the Parish Council to consider, before they respond to the Planning Office.

Thank you and please stay safe.

Norma Grubb, Clerk to the Parish Council, 11 July 2021

Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 5 October 2020. Ref: 318

Fri, 02 Jul 2021 20:48:06 GMT

Held in compliance with Government restrictions

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), Mr Minty Scaife, David Grubb (Minutes). APOLOGIES: Mr James Wadsworth (available by phone).

2. OPEN SESSION: Three items received as below:

(i) Child Safety - Roger Walker: reported there had been an Increase in young children playing on and around Pickhill village green and the standard of road safety awareness on bikes and on foot is poor, making driving even at low speed, hazardous. Parked cars exacerbate the problem. He asks what can be done to educate children and parents of the dangers. Discussed. Agreed: Clerk to write to the school asking for children to be advised

(ii) Dog Walking - Roger Walker: re increasing trend of dog walkers using extending leads and the impact on drivers, who do not always see a long lead, just an apparent loose dog. He also says dogs should be on leads on the highway. Discussed: whilst owner is required to keep dog under control near roads, having it on a lead is not a requirement, unless in a designated “keep on a lead” area (signified by signs on lampposts). No designated areas in our villages.

(iii) Street Lane - Chris Robson: road surface on Street Lane near Swainby Lane junction. Yellow paint markings had been applied some time ago to a rectangle of poor surface, signifying action required, but this had worn off and no repairs seem to have been undertaken. Agreed: Mr Clarke to contact Highways engineer direct

Also raised, at the meeting:

(iv) Pickhill Village Green - Ron Barker: The green is owned by Hambleton District Council, but with Parish Council responsibility to oversee it. He asked whether in light of the impending though postponed plan to form a unitary (county) council and the possible consequent “distancing” from local issues, we should consider applying to adopt Pickhill Village Green, so Parish Council has ownership and control. For next Agenda

(Noted that the open space at Sinderby does not have “village green” status, it is designated as “public open space” and could not be adopted. It is maintained jointly by HDC and Parish Council.)

(v) Chancellor of the Exchequer - Norma Grubb: Mr Rishi Sunak (our MP) had visited Pickhill School on 11 September. Regrettable that Parish Council not told in advance, but the security protocols were appreciated.

3. MINUTES OF PREVIOUS MEETING (24 Aug 2020 – Minute Ref: 317): Agreed by all / signed by Chairman

4. MATTERS ARISING FROM MINUTES:

(i) Church grasscutting. Query by Mr Barker. Minutes clarified, in that the Parish Council had contributed £250 annually in recent years and £500 this year due to special circumstances of COVID19 church closure. The £1200 referred to the Church’s overall annual grasscutting spend.

(ii) Assets book: Clerk advised this requires some re-evaluation and updating of those assets listed – ongoing.

5. PLANNING

(i) Planning Application – Woodside Lodge, Pickhill: Proposed ground and first floor extensions to existing dwelling. (Hambleton Planning Ref: 20/02043/FUL). No objection. Clerk to write to Planning

(ii) Updates – the only other outstanding applications now are Middle Park Farm, Pickhill (awaiting HDC decision) and Manor Farm at Sinderby (in abeyance for past 12 months).

6. FINANCE MATTERS

(i) Update: Clerk advised that precept instalment of £1,559 received for second half of financial year; VAT re-claim (see below) also received. Invoice for Rospa report – just received – and for payment at £99. Current balance (end of Sept) at just over £9k.

(ii) VAT re-claim (1 Aug 2019 to 31 Jul 2020): A claim for £455.90 was made on 18 September and payment received from HMRC into our account on 22 September.

(iii) Parish Council Website – annual contract renewal: This is due shortly; Webmaster advises not yet received but believes it will be in the region of £120. Mr Barker felt the website was excellent, looked professional and was user friendly and expressed his appreciation for the work done on its construction and maintenance by volunteer webmaster Mr Ollie Reade. All agreed. It was queried whether we knew how many “hits” the site has had. It was believed that a counter can be added for monitoring (at extra cost). Agreed this was not necessary at present.

7. ANNUAL GENERAL MEETING - MAY 2020: review re postponement. It was recognised that we may not be able to hold a public meeting, even in May 2021. Agreed: Review in Spring 2021

8. CORRESPONDENCE

(i) Citizens Advice Bureau (CAB) – letter re support from Mid North Yorks branch. The letter outlined their work during the pandemic. With offices in local towns and an advice bus which visits Bedale regularly, 34 people in our Ward (Tanfield) had been helped. Long discussion re policy/approach for charitable organisations which can benefit residents of the parish. Mr Wadsworth was also consulted by phone. Agreed: Donation of £50

(ii) Pickhill Church – reply re grasscutting: Email letter of appreciation received from Treasurer at Pickhill Church re our donation towards grasscutting costs for church grounds.

(iii) Hambleton DC – re grasscutting contract. HDC wrote asking if we wish to formalise the agreement for them to continue the contributions towards cutting Sinderby green (open space). Discussion re mechanics of various contracts/arrangements involving Parish, District and County Councils. Agreed: Clerk to write to HDC to confirm

(iv) MacVenture Playgrounds, Wetherby – letter received offering their services for supply, installation and maintenance of playgrounds/equipment. Noted.

(v) ROSPA Report - Inspection carried out in late September of the Pickhill Play Area, plus goalposts on the green. The report had just been received and some work is required. As the report is quite lengthy the Clerk would be circulating members with the PDF. Discussion followed on the way forward. Consensus reached on progressing via risk assessment – action plan – implementation. Agreed: to fix daylight site meeting - Thur/Fri 15/16 Oct

(vi) BHIB Councils Insurance Brokers - have written providing advice regarding our website disability accessibility (compliance deadline was 23 September 2020). The Clerk reported that Mr Reade and Mr Grubb had addressed this when the website was being set up at the beginning of the year. Accessibility statement and associated provisions are in place and they had arranged to review it on an annual basis. The brokers also offered to quote for our public liability cover. This was only renewed with Zurich in the summer. Councillors expressed their satisfaction with the existing insurers who are the specialists for local authority liability cover.

(vii) Precept – Papers just received asking our requirements for 2021/2022. We had increased last years precept by 5%. The Clerk pointed out that as there have been no community infrastructure levy (CIL) payments this year and they were less likely in the near future due to COVID19 curtailing the start of many building projects, we may need to review. As the reply is required by the end of December, it can be discussed in more detail at next meeting. For next Agenda

9. COUNCILLORS REPORTS

Allotment Opportunity – Further to last meeting, Mr Clarke is pursuing whether there is any call for allotments in the area. . For next Agenda

10. ANY OTHER BUSINESS: nil

Signed: Graham Clarke Date: 28 June 2021

PLANNING APPLICATION

Fri, 25 Jun 2021 19:13:24 GMT

During current emergency restrictions, Council meetings can only be held virtually. The Parish Council has been asked to consider and comment on a planning matter submitted to Hambleton District Council, as below.

PLANNING APPLICATION:

(1) Land to rear of 1 The Cottages, Street Lane, Pickhill: erection of one detached dwelling and barn. (Hambleton Planning Ref: 21/01428/FUL)

Any comments on the application may be forwarded to the Parish Clerk by email, as below, by 5 July 2021, for the Parish Council to consider, before they respond to the Planning Office.

Thank you and please stay safe.

Norma Grubb, Clerk to the Parish Council, 26 June 2021

Email: clerk@pickhillandsinderbypc.co.uk

Agenda for Parish Council Meeting on Monday 28 June 2021

Fri, 18 Jun 2021 20:39:21 GMT

Special Note: In normal times residents are welcome to attend Parish Council meetings, but ongoing Covid-19 restrictions prevent this. However, you can raise issues by emailing the Parish Clerk (address at foot of page) and these will be included in the “open session”. Minutes can be viewed, once approved, on the Parish Council website.

Councillors must, where applicable, declare an interest on any item, before it is discussed.

1. PRESENT AND APOLOGIES

2. “OPEN SESSION”

3. APPROVAL OF MINUTES OF PREVIOUS MEETING (5 Oct 2020 - Minute Ref: 318)

4. MATTERS ARISING FROM MINUTES

(1) Playground upkeep – progress

(2) Road maintenance – Street Lane and Lowfields Lane

5. PLANNING

(1) Planning updates since last meeting:

- Pickhill: Middle Park Farm, Woodside Lodge, Sandy Bank, Stannum Barn, Church Hill Cottage, Pickhill House, Lupin House

- Sinderby: West Garth

6. FINANCE

(1) Financial year-end accounts (31 March 2021) - approval, subject to local audit

(2) Central Audit exemption certificate - approval by Parish Council

(3) Insurance renewal July 2021/July 2022

(4) Parish Council Website administration

7. ANNUAL GENERAL MEETING 2020 - postponed - review

8. CORRESPONDENCE (not included above)

(1) School – external appearance/improvements

(2) Taxi Licensing changes - consultation

9. COUNCILLORS REPORTS

10. ANY OTHER BUSINESS

Norma Grubb, Clerk to the Parish Council, posted 18 June 2021

Email: clerk@pickhillandsinderbypc.co.uk

PLANNING APPLICATION

Tue, 13 Apr 2021 21:18:01 GMT

During current emergency restrictions, Council meetings can only be held virtually. The Parish Council has been asked to consider and comment on a planning matter submitted to Hambleton District Council, as below.

PLANNING APPLICATIONS:

(1) Lupin House (formerly Craiglynne), Street Lane, Pickhill: enclosing existing car port. (Hambleton Planning Ref: 21/00692/FUL)

(2) Pickhill House, Street Lane, Pickhill: single storey extension to front elevation, replacing existing bay window. (Hambleton Planning Ref: 21/00759/FUL)

Any comments on these applications may be forwarded to the Parish Clerk by email, as below, by 21 April 2021, for the Parish Council to consider, before they respond to the Planning Office.

Thank you and please stay safe.

Norma Grubb, Clerk to the Parish Council, 11 April 2021

Email: clerk@pickhillandsinderbypc.co.uk

HRH Duke of Edinburgh

Mon, 12 Apr 2021 20:25:50 GMT

Pickhill with Roxby & Sinderby Parish Council is deeply saddened to learn of the death of His Royal Highness The Duke of Edinburgh on Friday 9th April 2021.

We join the entire nation, in mourning a decorated veteran of the Royal Navy in the Second World War who since 1947 has devoted his life to supporting Her Majesty The Queen and this Country. That sense of service to the nation and strength of character has been an inspiration to us all.

His good humour, wit, and record of service created warm and long-lasting impressions on all those he met. We are immensely thankful for his lifetime of faithful service to the Crown, the Country and the Commonwealth and we mourn his passing deeply.

Our sincerest condolences are with Her Majesty the Queen, and the Members of the Royal Family at this incredibly sad time.

Police, Fire and Crime Commissioner Election For the North Yorkshire Police Area

Thu, 11 Mar 2021 18:10:32 GMT

NOTICE OF ELECTION

Click here to download the notice of election .pdf

Election of Police, Fire and Crime Commissioner - North Yorkshire

Wed, 24 Feb 2021 22:10:04 GMT

The Police, Fire and Crime Commissioner Election is taking place on Thursday 6 May 2021, this was due to be combined with the North Yorkshire County Council election but that has now been postponed till 2022, please follow the link for further information https://www.gov.uk/government/news/proposals-for-unitary-local-government-in-cumbria-north-yorkshire-and-somerset

Notices and nominations

Throughout the election process statutory notices are required to be published as follows:

On Monday 15 March the Notice of Election will be published. Part of this notice is to inform prospective candidates where to get nomination packs from and where to return them once completed.

On Tuesday 27 April the formal Notice of Poll will be published.

Please be aware:

• All polling stations will be following government guidelines regarding Covid

• Poll cards will be arriving from 18 March

• Last day for new registrations is midnight Monday 19 April

• Electors can request a postal vote – deadline date for applications 5pm Tuesday 20 April

The District Council has a page relating to the 2021 election and information for prospective candidates at www.hambleton.gov.uk/elections

MESSAGE FROM RAF LEEMING - INCREASED AIR TRAFFIC

Fri, 19 Feb 2021 20:45:01 GMT

There will be increased aircraft movement for an exercise taking place from RAF Leeming from 23 February to 19 March 2021.

The Station will be hosting various multi-national aircraft throughout that period. Low flying for short periods may be necessary, along with some exercising at night.

Local Government Consultation Feb 2021

Tue, 16 Feb 2021 20:07:59 GMT

Please click here to download the document

The Government has indicated that it is intending to consult on proposals for local government reorganisation in North Yorkshire and York; this consultation is likely to launch in mid-February.

As you may well be aware, last summer the Government made it clear to local councils in North Yorkshire and York that they must reorganise local government in order to secure a devolution deal for the region.

Before Christmas, the six district and borough councils of Craven, Harrogate, Richmondshire, Ryedale, Scarborough and Selby, submitted a full business case for reorganisation to Government.

Our proposal is for an ‘East & West’ model, which would see Craven, Harrogate, Richmondshire and Hambleton join together to form a unitary council in the West, and Selby, City of York, Ryedale and Scarborough join together to form a unitary council in the East. Many parish councils across North Yorkshire and York have been supportive of this East & West model.

Hambleton District Council has chosen not to be involved in the submission of any proposal to Government; however, this is a crucial decision which will affect the lives of all 800,000 people in North Yorkshire and York, so we feel it is important that you are informed of the options.

Government Consultation

It is likely that key stakeholder organisations and local authorities will be asked for their opinions on two proposals:

• The East & West model, which would create two balanced unitary authorities, with a population of 465,000 in the East, and 363,000 in the West.

• North Yorkshire County Council’s proposals for a unitary authority to cover the whole of North Yorkshire, representing 600,000 people and 3,000 square miles, leaving the City of York as a small unitary authority representing around 200,000 people.

Any parish or town council, local organisation, business or member of the public will also be able to respond to the consultation.

Our detailed proposal can be found at www.get-change-right.com - here you will find more information about what our model means for town and parish councils, other organisations, and communities across North Yorkshire and York.

Why East & West is best for democracy and decision-making

• Town and Parish Councils

Town and parish councils will have a strong voice within new Locality Committees (see below for how these will work). You will help to shape local action plans, and make sure they meet local needs.

If they want to, town and parish councils will have the option to take on responsibility for local assets and services. As part of our consultation process, we asked town and parish councils which services they might wish to take on; the top five services were street cleaning, street naming, tourism services, health and wellbeing initiatives, and library services.

Our research confirmed that whilst there is limited appetite for taking on assets, there is stronger support for delivering some services. The research also confirmed that each town and parish council is different, so we will take an individual and flexible approach so that each council can choose what is right for them.

• Democratic representation

Our proposal recommends between 154 and 197 councillors across the two unitary authorities. Each councillor would represent between 3,000 and 4,000 electors, which fits comfortably with recent recommendations by the Local Boundary Commission for England.

• Locality Committees

Each councillor will serve on a Locality Committee for their area, working with representatives from town and parish councils, and connected communities.

Each unitary will have a minimum of four Locality Committees initially – likely to reflect the current district and City of York boundaries.

The Locality Committee will have the authority and budget to make decisions at a local level (e.g. local planning, licensing, highways), so decision-making is kept as close as possible to communities, and is responsive to local needs.

Your views are important

We hope that you will take part in this important consultation when it is launched by Government. Local government reorganisation will affect the lives of all our residents; it’s crucial that we get change right. If you would like to give us any feedback then please do get in touch with us.

Yours sincerely

Councillor Richard Foster, Leader of Craven District Council

Councillor Richard Cooper, Leader of Harrogate Borough Council

Councillor Angie Dale, Leader of Richmondshire District Council

Councillor Keane Duncan, Leader of Ryedale District Council

Councillor Steve Siddons, Leader of Scarborough Borough Council

Councillor Mark Crane, Leader of Selby District Council

Swainby Lane - Floodwater

Tue, 02 Feb 2021 20:32:47 GMT

Following the recent heavy downpours some residents using Swainby Lane have been inconvenienced by the rainwater collecting in the dip where the railway once crossed. The Parish Council have been liaising with NYCC Highways and an engineer has attended today (Tuesday 2 February). If his attempts to clear this are not successful, then jetting equipment will be brought to the site on Friday 5th February.

The Parish Council will examine explore what can be done in the longer term to try and alleviate this issue.

Best Wishes and stay safe

Norma Grubb

Clerk to the Parish Council.

Important Covid-19 information from North Yorkshire County Council

Sun, 10 Jan 2021 22:24:52 GMT

These are unprecedented times and we recognise that going into a third national lockdown due to the Covid-19 pandemic will be very difficult for many of you. We are sending you this email to help you to understand what this means for us all in North Yorkshire, and to make sure you know what support is available. We also want you to know that no-one in North Yorkshire should feel alone.

What is the current risk?

The new variant of the virus moves between people much more easily. A small amount of exposure can lead to infection. We know that people mixing inside homes has been a key way in which the virus transfers, so please play your part and do not meet other people inside. Infection rates have been rising very quickly in many areas of North Yorkshire, regardless of how rural the communities are. It is important to remember that one in three people with Covid has no symptoms and can be spreading it without knowing.

Here is a summary of the key points of this national lockdown. You are only allowed to leave home to:

shop for essentials for your household or a vulnerable person/people you are helping and this should be as locally as possible;

go to work, or provide voluntary or charitable services, if you cannot work from home;

exercise with your household (or support bubble) or one other person, this should be limited to once per day and you should stay local;

meet your support bubble or childcare bubble where necessary, but only if you are legally permitted to form one;

seek medical help or avoid injury, illness or risk of harm (including domestic abuse); and

attend education or childcare, for anyone who is eligible.

You can find information from the government website . You can find out more about help and advice in this area on the county council website .

What is a support bubble?

If you live alone or are a single parent who lives only with your children, you can meet one other household without social distancing. This is called a support bubble. Not everyone meets the government criteria for a support bubble and you can check if you do on the government website, above.

Symptoms

The main symptoms are a new and continuous cough, a fever, loss of taste and/or smell. Find out more about the symptoms .

If you feel unwell, with even mild Covid symptoms, please protect your friends and family by behaving as though you are infectious – self-isolate and book a test. You can book a test online or call 119.

If you are required to isolate, you must comply for the full period required. This is ten days for anyone who tests positive or 14 days if you live with, or have come into contact with, anyone who tests positive. You are increasing the risk for others if you do not.

Supporting each other

Thank you to everyone looking out for friends and neighbours, and the many thousands of volunteers helping people across North Yorkshire. Please keep checking on people who might need a hand with things like shopping, collecting medication of just having someone to talk to. A brief telephone chat can make a huge difference to people who may feel lonely or isolated. Please keep in touch with friends and neighbours by phone or online. Find advice about how to help safely .

We all know that mental and physical health is important. All of us are allowed to undertake daily exercise, outdoors, once a day if we can. As long as we keep two metres apart, we can exercise with someone from another household, too.

What to do if you need help

If you need help with shopping or other essentials, please let family, friends or neighbours know how they can help you. If you do not have anyone to help you, you can contact us and we will direct you to help in your area.

You can complete an online form to let us know what help you need to let us know what help you need. We are currently dealing with a high number of phone calls, so please use this form if you can. If you do not have access to the internet, our contact centre is open seven days a week between 8am and 5.30pm so please call 01609 780 780.

Shielding

People who are clinically extremely vulnerable are being asked to shield again. If you are in this group, the government will write to you with the latest advice. We will continue to offer support to North Yorkshire residents who are asked to shield. There is an online form to let us know what support you need. If you do not have access to the internet, our contact centre is open seven days a week between 8am and 5.30pm so please call 01609 780 780.

Vaccine roll-out

The NHS in North Yorkshire is working hard to roll out vaccinations across many sites that are equipped to deliver it. When it is your turn, your GP will contact you directly and give you an appointment. If you cannot attend, please let them know so they can re-arrange the appointment for you and vaccinate someone else. Surgeries and other NHS staff are really busy, so it is important everyone remains patient and waits for their invitation.

Team North Yorkshire

As well as working with a network of community support organisations helping people right across the county, North Yorkshire is fortunate to have a strong spirit of volunteering. There are hundreds of people out there who can help you so please do not feel alone. Thanks again for looking out for those around you. We know that many people will want to get involved in their communities and help where they can. If you have the time and want to volunteer, we can introduce you to local organisations in your own community. See more information about volunteering.

Buy Local

If you cannot get out, there are also lots of great North Yorkshire businesses standing by to deliver services and shopping direct to you. There has probably never been a more important time to support local businesses. We encourage you to shop locally to support jobs and the economy at this really difficult time. Please have a look at our Buy Local website for details of businesses in your area.

Thank you

Even with the new lockdown measures, we still have personal responsibilities to protect ourselves, our families, friends and neighbours. Please remain careful, whether at home or outside for the permitted reasons. Act as if you have the virus and Stay Home, Protect the NHS and Save Lives. Thank you.

Richard Flinton | Chief Executive, North Yorkshire County Council

Louise Wallace | Director of Public Health, North Yorkshire County Council

Census 2021 Information

Tue, 22 Dec 2020 22:21:02 GMT

Garden Waste Collection service

Sat, 19 Dec 2020 20:51:07 GMT

Click here for information on the garden waste collection service

New Crematorium at Skipton On Swale

Fri, 11 Dec 2020 21:37:16 GMT

Hambleton District Council has now commenced work on its new Crematorium on land at Skipton on Swale. It is located on the A61 Thirsk Road, half a mile east of the bridge. Please be aware that there may be traffic delays there on occasions, if you are travelling to and from Thirsk.

To view the crematorium proposals, follow the link: www.hambleton.gov.uk/crematorium

Minutes of Meeting held on 24 August 2020, at Pickhill. Ref: 317

Sat, 10 Oct 2020 07:42:33 GMT

Held in compliance with Government restrictions

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), David Grubb (Minutes). APOLOGIES: Mr Minty Scaife, Mr James Wadsworth

2. OPEN SESSION: Parish Clerk reported that as restrictions meant we could not invite residents to attend, the agenda had been circulated with a request to send in any issues. One planning matter raised, but as it was in Holme, the resident was referred to the Holme Parish Meeting.

3. MINUTES OF PREVIOUS MEETING (15 June 2020 – Minute Ref: 316) Approved.

4. MATTERS ARISING FROM MINUTES: Public footpath at Low Ness. Checks with County Council showed that the new route, by-passing farm buildings at Low Ness and High Ness, is on the County map in a solid purple line. Unfortunately the old route is still showing (dotted red line), because the change awaits “formal certification”. When viewing the map on-line different zoom levels produce varying results, but the map is correct and future ordnance survey maps will have the amended route.

5. PLANNING –

(1) Updates. Recent applications for Roman Castle Barn at Pickhill, Devonshire House in Sinderby, Sewards at Sinderby Station, all approved by Planning Dept.. The one for land at rear of The Cottages in Pickhill, was granted, subject to the following changes: detached house - gymnasium removed; Semi’s: rear bedroom windows will be opaque glass.

(2) Change of name: “Craiglynne” in Pickhill: re-registered with Hambleton District Council as “Lupin House".

6. FINANCE MATTERS

(1) External Audit Exemption for 2019/2020: We applied in July & just had confirmation this has been granted.

(2) Accounts/Returns for 2019/2020 – Independent Inspection. Now signed off by the independent auditor. Accounts/returns approved by Parish Council. To be published on Parish Council website by 31 August 2020

(3) Assets Register: This book requires updating and depreciation recorded annually.

7. ANNUAL GENERAL MEETING: Due to COVID-19 postponed in May. Agreed: continue postponement

8. CORRESPONDENCE

(1) NYCC proposal for a single unitary authority. This would combine all district councils with the County Council, for all North Yorkshire (possibly excluding City of York) to allow more direct funding from central government. Would also create a North Yorks Mayor. Letters from NYCC and HDC had been circulated to Councillors and an on-line seminar was hosted by NYCC last week, which the Parish Clerk “attended”. She briefed the meeting on the main aspects. Will be a NYCC decision and if passed could start as early as April 2022.

(2) Pickhill Church Grasscutting – support request. In recent years the Parish Council had made periodic donations of £250 to support the Church with these costs, which total over £1200 annually. This year, with the Church being closed due to COVID-19 restrictions, their income had been decimated. It was agreed that in the special circumstances applying this year the donation should be increased. Agreed: Donation of £500

(3) Citizens Advice Bureau – support request. After discussion, decision deferred. For next Agenda

9. COUNCILLORS REPORTS

Allotment Opportunity - Mr Clarke advised that a Pickhill resident had recently been allowed to create a small allotment plot on land behind Pickhill Engineers. It had been of great benefit to this resident, who he said, has done a first class job on the plot. He is exploring whether there is any call for creating similar opportunities for other residents. For next Agenda

10. ANY OTHER BUSINESS: Next meeting. Agreed to meet again in 6 weeks (week of 5 Oct), unless any urgent matters require earlier consideration. Venue to be arranged when latest meeting restrictions are known.

Signed: G Clarke Date: 5 October 2020

Minutes of Meeting held on 15 June 2020, at Pickhill Minute Ref: 316

Sat, 29 Aug 2020 09:01:03 GMT

Held in compliance with Government restrictions: open space, limit of six, social distancing.

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), Mr Minty Scaife, Mr James Wadsworth. David Grubb (Minutes)

2. OPEN SESSION: Parish Clerk reported that as residents were not allowed to attend, agenda had been circulated with a request to send in any issues. Three emails received, all on the planning application, so included at Item 5.

3. MINUTES OF PREVIOUS MEETINGS (10 February and 16 March 2020)

Agreed by all and signed by Chairman.

4. MATTERS ARISING FROM MINUTES:

Mud etc on Swainby Lane: issue dormant over winter. Mr Clarke had been liaising and some improvement noted.

5. PLANNING

(i) Planning Application: Land to the rear of The Cottages, Street Lane, Pickhill: (HDC Ref: 20/00987/FUL).Construct one detached dwelling and associated garage, two semi detached dwellings and associated parking, new pedestrian and vehicle access to the public highway. (Full details distributed to parish councillors in advance, as had written objections from three residents.)

Mr Clarke said the outline application in 2015 was for three town houses across the rear of this site. The Parish Council objected then based on access, parking, flood risk and intrusion on neighbouring dwellings/gardens, but it was granted by Hambleton Planning. Mrs Grubb said the new application is for two semi detached homes, close to and at right angles to The Cottages, and a detached house with linked double garage and gym over, across the back of the site and facing the rear of The Cottages, a substantially larger development and closer to existing homes. Following lengthy discussions, it was agreed the original objections were still relevant and valid, plus this development was even more intrusive on adjacent homes. Vote taken – agreed to object. Decision: Parish Council objects

(ii) Planning Updates: The Parish Clerk reported that the applications considered remotely during lockdown, Roman Castle Barn, Pickhill and Devonshire House, Sinderby, had no Parish Council objections and were awaiting the planning decision.

6. FINANCE MATTERS

(i) Income/outgoings: Remittance Advice received re precept payment (£1,559), takes current account to £8,087.01

(ii) External Audit Exemption for 2019/2020: Due to lockdown, time limit for submission to PKF Littlejohn extended by Govt Statutory Instrument, to 31 July 2020; agreed we apply for exemption. Submit by 31 July 2019

(iii) Accounts for 2019/2020 – Independent Inspection. Deadline for publication of inspected accounts on our website also extended, now to be published by 1 Sept 2020. Accounts are ready in draft for independent inspection once exemption approved. Inspection and Publish by 1 Sept 2020

(iv) Insurance Renewal - Parish Clerk advised premium due 28 June at £402. She had asked Mr Grubb to review the policy docs. He noted that money cover was limited to members “aged 16 to 65 years”. That would exclude her as Parish Clerk and many other Parish Clerks in the District. She had raised this direct with the underwriter at Zurich and he came back within 24 hours noting that in other clauses, the age had been amended to “16 to 90 years” and he has issued new papers with this money cover similarly amended. The underwriter thanked her for pointing this anomaly out and it has resulted in a reduced premium, by £34. Cheque signed.

(v) Grass Cutting: The County Council quote for this year has been accepted. Mr Clarke advised that our grass was cut during lockdown, but he was unsure who by, as our regular crew were furloughed. So our arrangement with them, to not cut areas with bulb planting, was not followed. Hopefully back to normal arrangements for next year.

7. ANNUAL GENERAL MEETING

Usually held in May each year, the Parish Council AGM clearly could not take place in lockdown. Agreed to postpone that meeting until residents can attend; also agreed current officer roles to continue in the mean-time.

8. CORRESPONDENCE - nil

9. COUNCILLORS REPORTS

Mr Scaife: Reports of hogweed in the village. Giant hogweed is the cause for concern and that had not been sighted.

Mr Barker and Mrs Grubb: Concern raised re public footpath past Low Ness Farm. Its route had been altered several years ago, taking it away from farm buildings, with signs and way markers placed. Path now follows Healam Beck and Pickhill Beck but it appears not to have been amended on the OS map or County Council map; walkers mistakenly going through Low Ness farmyard, a worry during current restrictions. Parish Clerk to raise with NYCC

Mr Clarke: Tree trimming for Sinderby village. Contractor had identified and marked the trees, but due to pandemic missed the ‘window’ before the growing period; will now be done next winter.

10. ANY OTHER BUSINESS - nil

Signed: Graham Clarke Date: 24 August 2020

Accounting Return 19/20

Sat, 29 Aug 2020 08:55:39 GMT

Accounting Return 19 / 20

Accounting Return 19/20 pdf (click here to download)

“Notes” re meeting of 16 March 2020 outside Pickhill School.

Wed, 22 Apr 2020 21:28:28 GMT

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), Mr Minty Scaife, Mr James Wadsworth.

David Grubb (Minutes), Residents: Mrs Anita Harvey.

APOLOGIES: from Cllr David Webster and County Cllr John Weighell.

The school had sensibly been placed out of bounds that day, due to Covid-19 advice just issued, so the meeting was on the car park. As a result it was agreed the meeting would be limited to urgent business only (Items 2 and 5).

2. OPEN MEETING: Nil

5. PLANNING

(i) Planning Application: Station Farm, Pickhill – application re reserved matters, including landscaping and appearance of 14 new dwellings and 1 replacement dwelling. (Outline planning granted in 2017). The Parish Council had no objections when the outline application was made in 2017. Following discussion there were no objections to the current application, but councillors had some points to ask the Planning Officer to take into account. Detail to Parish Clerk before 23 March deadline. The points, submitted to Planning on 23 March, were:

1. access for site vehicles be from Cross Lane ONLY (by the Block Factory) to avoid traffic passing through the narrow main street, particularly as there is another re-development site in Street Lane just after Cross Lane;

2. no site-related vehicles be parked on the main street (Street Lane);

3. create an off road compound for deliveries, loading / unloading of machinery and materials, so road closures can be kept to a minimum and avoid unnecessary disruption;

4. confirmation that the infrastructure of the village can cope with the increased demand on water/sewage/drainage etc;

5. regular cleaning of the road be undertaken throughout the development period;

6. the road be re-instated after the completion of works.

(ii) Update: The Old Post Office, Sinderby – application granted by Hambleton Planning Committee.

There being no other urgent business, the meeting was adjourned until Monday 23 March 2020 at Sinderby Village Hall. However, due to Coronavirus lockdown implemented by Government that day – the meeting was cancelled. Urgent business will be handled via remote conferencing arrangements until further notice.

Minutes of Meeting held on 10 February 2020, at Pickhill School

Wed, 22 Apr 2020 21:25:08 GMT

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk),

Mr Minty Scaife, Mr James Wadsworth.

David Grubb (Minutes), Residents: Mrs Anita Harvey, Mr Roger Walker.

APOLOGIES from Cllr David Webster.

2. OPEN MEETING: The condition of Lowfields Lane and Street Lane was raised. Highways had responded to the Parish Council letter saying that remedial work would be carried out on Lowfields Lane (to the deeper potholes), but funding was not available for any comprehensive work. Some “patching” of potholes had been done on Street Lane, but the general condition of the stretch at the top of the hill was worsening. It was agreed the fundamental problem is that the road is just not wide enough, resulting in potholes to the sides of the carriageway. The road had been flooded again in the current storm conditions and there seemed to be a long term problem of lack of drainage. The Parish Clerk would seek a site meeting of Parish Council and Highways, for both roads. With the support of County Councillor Weighell the Parish Council would continue to press. Propose to place an item re this on the “Chatter” Facebook page.

3. MINUTES OF PREVIOUS MEETING (20 January 2020)

Copies distributed and agreed.

4. MATTERS ARISING FROM MINUTES:

(i) Lowfields Lane: as discussed in open meeting Review at next meeting

(ii) Street Lane: as discussed in open meeting. Review at next meeting

(iii) Parish Council website: This is now live in a skeleton form and marked “under construction”. The “legal” pages re privacy and accessibility need to be added. Draft copies had been sent out to councillors for amendment/approval. Costs so far remain at £29 though further expenditure anticipated as the site develops. Discussion re a working party with the webmaster, Mr Reade. It was agreed that the webmaster should have an email address for security. Mr Reade thanked once again, in his absence, for his help and expertise. Review at next meeting

(iv) Playground/Rospa – In hand by Mr Clarke, trying to get Image and Rospa to a site meeting. For next Agenda (v) Goal posts on Pickhill village green: Mr Clarke had delivered the spare parts as promised.

(vi). RAF Leeming liaison re activity. Mr Barker liaising. For next Agenda

(vii) Trees on green in Sinderby – Mr Clarke reported these were due to be trimmed in the next couple of weeks.

(viii) Mud etc on Swainby Lane: issue dormant over winter. Keep on agenda for review. For next Agenda

5. PLANNING

(i) Planning Application: The Old Post Office, Sinderby – alterations and extensions to form two dwellings and create parking to front. Mr Wadsworth advised that these used to be two separate cottages years ago. It was agreed smaller homes were needed in the villages. Agreed: No objections from Parish Council.

(ii) Update: Broadlea, Street Lane, Pickhill – application has now been granted by Planning Committee, who had also expressed the view that smaller, more affordable homes, were desirable.

6. FINANCE MATTERS

(i) Income/outgoings: A grasscutting invoice from NYCC for £2,268 has been paid. We have also paid the website invoice (£28.68). A payment of £144.12 has just gone into the bank (believed to be for cutting verges – but no advice note received yet).

(iii) MAD (Making a Difference) Grant for January 2021: Discussion around various suggestions “on the table” so far: re-cycled plastic picnic tables for the Green, flashing 30mph warning signs, additional dog waste bins. Mr Wadsworth reported that the village hall would welcome assistance with broadband costs and purchase of a trolley for moving/storing chairs. It was pointed out this would be a “one off” grant so ongoing broadband costs would probably not qualify, but the trolley would be placed on the list, all to be considered at a future meeting. The project decided on would then have to be costed and a quote obtained. For next Agenda

(iv) Donation from Mrs Cunningham (£514.41) for use to benefit children of Pickhill. Suggestions invited for next meeting. For next Agenda

7. CORRESPONDENCE (not included above): nil

8. COUNCILLORS REPORTS:

(i) Mr Clarke recalled that a few years ago County Councillor Weighell provided a grant of £1,000 for bulb planting. Aconites, crocus, daffodils, tulips, bluebells etc were planted around the two villages and on parts of the A6055 (old A1). It will be interesting to review in the next month or two how these plantings are progressing. He noted that the Aconites around the church walls are developing into a carpet of yellow. (photos invited?) Next meeting

(ii) Following discussion, Councillors agreed that a review of suitable sites for any future tree planting should be undertaken. Next meeting

(iii) The condition of the footpath between the Pickhill village green and playground had deteriorated recently and would require repair. Believed this is responsibility of Hambleton District Council. (HDC) Next meeting

(iv) The question of ownership of the village green at Pickhill was discussed. Presently belongs to HDC.

9. ANY OTHER BUSINESS - nil

Minutes of Meeting held on 20 January 2020, at Pickhill School.

Wed, 12 Feb 2020 22:11:11 GMT

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), Mr Minty Scaife, Mr James Wadsworth, David Grubb (Minutes).

County Cllr John Weighell. Residents: Mrs Anita Harvey, Mr Michael Monkton.

APOLOGIES: Cllr David Webster.

3. OPEN MEETING: Goal posts at Pickhill. Mr Monkton confirmed that a cross bar was broken and John Fletcher (Walking Football Group) had offered to carry out the repairs. Team unable to play at present due to prevailing wet conditions affecting the Green. Arranged that Mr Clarke would deliver the spare parts he had, to the Green on Saturday (25 January).

4. MINUTES OF PREVIOUS MEETING (2 December 2019)

Copies distributed and agreed.

5. MATTERS ARISING FROM MINUTES:

(i) Parking signs at school: The new signs (Parking – school use only) now been installed by Mr Barker– one on the front of the building, the other mounted on posts, in the side car park. Mr Barker was thanked for his work.

(ii) Condition of road - Lowfields Lane: Mrs Grubb wrote to County Council Highways in December enclosing letters from several residents. No response to date. There had been some restoration of the verge after the water mains installation to the new houses but the remainder of verges and road surface still require urgent attention. Mrs Grubb to chase them. County Cllr Weighell said the County’s A and B roads were in generally good condition, but he acknowledged that C roads, such as this, were not as healthy. NYCC had more roads than any other local authority. Mrs Grubb will copy him in and he will re-inforce the request. Review at next meeting

(iii) Condition of Street Lane: remains a concern – potholes and lakes making it single track, affects all residents of Pickhill. The engineer had recently marked further potholes for attention, but it’s only remedial on the most serious holes. Last written response from Highways on file was 2015, when they agreed work was required but funding was not available. Again, Mrs Grubb to write to Highways. Mr Weighell will follow up. Review at next meeting

(iv) Parish Council website: Mr Ollie Reade has purchased the website domain, which is: www.pickhillandsinderbypc.co.uk He had found a discount offer, so he got it at under £29 instead of the usual price of £125. Further set up costs to come, as the site is developed. Discussion followed re email addresses to be created, format and content, so that further “construction” work could be carried out. Mr Reade was thanked in his absence for his help and expertise. Review progress at next meeting

(v) Goal posts on village green: as discussed in open meeting. Review at next meeting

(vi) Zip Wire – Rospa report: Reply received from the director at Image Playgrounds. They have carried out an operational inspection and reported there were “no immediate risks”. This did not address the specific issues raised in the ROSPA report, the relevant extracts of which which had been sent to Image (ie. regarding the zip wire end stop and the rubber matting). They will again be pursued. As the Parish Council is in the middle of this dispute, it was suggested that Image and Rospa are invited to meet on site with a parish councillor, to try resolve this disparity. Review at next meeting

(vii) Mud etc on Swainby Lane: issue dormant over winter. Keep on agenda for review. For next Agenda

(viii) RAF Leeming – liaison re activity. Mr Barker had learned from the local paper that the activity in November/December was an exercise with US Air Force - fighter jets - bigger and noisier than the usual aircraft there. Up to two or three years ago, he got regular updates from Leeming in advance so he could post it on the notice-boards. County Cllr Weighell had also noted the lack of updates in the last couple of years. It was queried whether they may now just publish details on their website. Mr Barker will contact to clarify. Review at next meeting

5. PLANNING

(i) Planning application: Church Hill Cottage, Pickhill; work to fell two silver birch trees in conservation area. Mrs Grubb advised that this application had already been granted by Planning and she set out the timeline for this. The application was received by Planning on 4 December (two days after the last Parish Council meeting). Planning wrote to the Parish Clerk on 12 December, though this was received by her on 17th (presumably Christmas post). A meeting could not be convened before the holiday period (seven days notice required), so she had emailed councillors in the New Year to seek availability. The meeting was set for the earliest convenient date – 20 January. She received notification from Planning on 18 January that the permission had been granted.

Mr Barker expressed his dismay that the Parish Council had been denied the opportunity to express its view on the application, or suggest any conditions. Mrs Grubb said the application form indicated that the applicant had planted these two trees himself 40 years ago and that one of them was damaged by gales, the other is now leaning over the highway. The applicant stated he intended to replace the two trees with two new silver birches. She had spoken to the Planning Officer at Hambleton who advised that this type of application is in fact a notification, the planning authority then having six weeks to reach a decision – either to allow the work or to issue a tree preservation order, preventing it. In this case the decision was made on 13 January, the day before the 6 week period expired. None of the Parish Council members were aware of this procedure / time limit. The Planning Officer had said in any event these trees were not likely to have been made subject of such a preservation order. It was pointed out that other planning applications take much longer than six weeks. There followed a discussion on the parish council’s procedure, to avoid this happening in future, including prompt fixing of meetings and liaison outside of a meeting if necessary.

(ii) Update on outstanding applications: the remaining 2019 planning applications were outlined. Roman Castle Barn extension, Nags Head store-room alterations and the Pasture Farm construction of piggery unit, were all granted in December. Going into 2020, just two still pending: Manor Farm, Sinderby – new farm-workers bungalow and Broadlea, Pickhill - alteration to two dwellings.

6. FINANCE MATTERS

(i) Income/outgoings – update: We have now received the reclaimed VAT (£1,344.40), the Precept instalment and a grass-cutting payment. Account currently stands at £8,680.

(ii) CIL (Community Infrastructure Levy): In answer to a query raised at the previous meeting, the last levy payment received was in 2018/19, a sum of £7,116, in respect of the new homes opposite the School.

(iii) MAD (Making a Difference) Grant: The closing date for this was 13 January, but as the Clerk only learned of this grant at the previous meeting, there had been insufficient time to consult, cost, obtain quotes and prepare a bid. Suggestions made included provision of picnic tables made from re-cycled plastic, for the village green(s), or flashing speed warning signs, or additional dog waste bins. It was agreed that more time needs to be allowed to prepare a bid and work should be carried out through the year, so a bid can be ready, should the grants run again in January 2021. In relation to speed signs, C/Cllr Weighell said it had been found these were usually only effective for 6 to 8 weeks, so a good initiative was for three or four Parish Councils to share costs and rotate the signs, so each village had them for a period, a couple of times a year. The more effective type need a fixed electricity supply point, but the sign itself can be uplifted and moved. For next Agenda

(iv) Donation received : from Mrs Cunningham (£514.41) for use to benefit children of Pickhill. Suggestions invited for next meeting. For next Agenda

7. CORRESPONDENCE (not included above): nil

8. COUNCILLORS REPORTS:

C/Cllr Weighell was asked about the 30mph zone in Lowfields Lane, which now “straddles” the row of new homes opposite the school. He agreed it would make sense to extend it beyond the housing, though it is linked to street lighting area. The parish Clerk had raised it in the letter sent to County Council Highways last month.

Mr Weighell reported that whilst the level of Council Tax for 2020/21 had not yet been formally fixed, it did look like the County would raise the rate by 2% and it was probable there would again be the additional 2% precept for social care. That did not take account of the District, Parish, Police, Fire/Rescue elements.

Mr Clarke welcomed Mr Jim Wadsworth to his first meeting as Parish Councillor for Sinderby and begged his forgiveness for not introducing him earlier.

Mr Wadsworth mentioned that following the refurbishment after the fire at Sinderby Village Hall, broadband had now been installed, with a monthly charge of £18 per month, currently borne by the hall committee. He hoped it would attract future users to the Hall’s facilities.

Mr Clarke reported that Sandra Hedges had advised that some trees on the green at Sinderby need lower branches trimming before Spring; no planning consent required (not conservation area) and Mr Clarke agreed to speak to the tree surgeon about this. Review at next meeting

10. ANY OTHER BUSINESS - nil

Signed: G Clarke Date: 10 February 2020

Minutes of Meeting held on 2 December 2019, at Pickhill School.

Tue, 03 Dec 2019 20:34:38 GMT

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), Mr

Minty Scaife, David Grubb (Minutes).

Residents: Mr Roger Walker, Mrs Ann Harvey, Mr Howard Broadwith . 2. APOLOGIES: Cllr David Webster. Mr James Wadsworth.

Mr Clarke explained that Mr Wadsworth, who had agreed to be the Parish Councillor for Sinderby following Mr Brook’s resignation, had now returned home from recuperation and his registration forms/declaration would be submitted shortly, so that he could take up his place, hopefully by the next meeting.

3. OPEN MEETING: Mr Broadwith outlined his continuing concern regarding the state of Lowfields Lane. Mud, deep potholes and the deteriorating road surface, added to by contractor wagons regularly blocking the way. This road is the only access to Scarborough House and Middle Park Farm.

The Parish Clerk said that following the last meeting when this subject was raised, several letters had been received from residents making the same points. She had drafted a letter from the Parish Council to County Council Highways and would be forwarding the residents letters with that, seeking urgent attention to the dangerous state of this road. Mr Broadwith said he would also write to the Parish Clerk so his letter could also be included.

It was noted that the work on the water supply to Lowfields Lane was still ongoing.

The 30mph zone was also discussed again. This ends mid way along the row of new houses and it would make sense to extend this to the village outskirts, beyond Avermal and Greenacres. It was recognised that the speed restriction is linked to the street lighting area.

The state of Street Lane leaving the village at the top of the hill was again highlighted but it was felt by the majority that the dangerous state of Lowfields Lane had priority, but this would also be pursued.

4. MINUTES OF PREVIOUS MEETING (21 October 2019)

Copies distributed and agreed. Mrs Harvey’s presence at the last meeting had been missed from the attendance list.

5. MATTERS ARISING FROM MINUTES:

(i) Parking signs at school: The new signs (Parking – school use only) and posts had been delivered and would be installed as soon as the water authority contractors had finished on the car park. Mr Barker and Mr Clarke agreed to install the signs, they hoped before the next meeting. An invoice for £- was now for payment.

(ii) Condition of Street Lane and Lowfields Lane: – as discussed in open meeting.

(iii) Parish Council website: Three quotes now received. Two, from website firms used by some local Parish Councils, were well over £1,000, with similar ongoing annual costs. However a Pickhill resident, Mr Reade, an IT specialist, has offered to set up the website, at cost. He will also assist with maintenance and advice. Set up and then annual renewals, would be around £350 per annum. Mr Reade’s offer was gratefully accepted. Discussion re website name, info pages, data/document storage and email addresses. Providing a website is now a requirement, not an option, for public access to minutes, annual accounts etc. Agreed. Review progress at next meeting

(iv) Affordable Housing (Pickhill): Nothing further heard from the Council

(v) Zip Wire – Rospa report: Mr Clarke had spoken to Image again and Mrs Grubb has also written to them two weeks ago, supplying to them the relevant extracts of the latest ROSPA report on the issues they had identified. No reply received as yet. Mr Clarke will chase again. Review at next meeting

(vi) Mud etc on Swainby Lane: currently dormant for the winter, to be kept on the agenda for review again in the Spring. The need for a ‘paper trail’ was discussed. For next Agenda

6. PLANNING

(i) Planning application – Mr S Fall, for Pasture House Farm, off Street Lane, Pickhill. Construction of timber framed

pig fattening building. Planning Ref: -/FUL. No objections from Parish Council (ii) The application for two new dwellings on land east of Maythorn Cottage in Sinderby now granted by Planning.

(iii) The application for alterations at Roman Castle Barn going to the next full planning committee on 12 December. (iv) Notice received of postal address for the new dwelling to south side of Lowfields Lane is “Stannum Barn”.

(v) The Parish Clerk had attended a training course on use of the Hambleton Council “Planning Portal”. There are useful search facilities available to assist her role. Future notification of planning applications to the Parish Clerk will be by email instead of post. These will be emailed on to Parish Councillors. Any printed documents/plans required for meetings would be printed off by the Clerk. Our decisions/observations are already notified to Planning by email.

7. FINANCE

(i) Setting Parish Precept for year -: Re-visited following discussion at last meeting. After a review of the income/outgoings and future needs, agreed to ask for only a 5% increase. Mr Clarke pointed out that neither the previous Parish Clerk, or the current holder, make any charge for the enormous amount of work they undertake (indeed this is barred due to also holding Parish Councillor role). If this changed in the future there would be substantial additional salary costs passed on to residents via the precept. Parish Clerk to submit return

(ii) VAT return -: The VAT 126 (re-claim of VAT paid) had now been completed online for the year 1 August 2018 to 31 July 2019 and we had re-claimed £1,-. Now await reply from HMRC.

(iii) Donation to Parish Council: Mrs Angela Cunningham has made a cheque donation of £- to the Parish Council with a request that it be used to benefit the children of Pickhill, either directly to the school or the village playground. Letter of thanks to be sent. For discussion at next meeting For next agenda

8. CORRESPONDENCE

(i) Changes to Bank business account terms and operating procedure circulated.

(ii) Cllr Webster had forwarded details of a grant available – “Making a Difference”. Last year Mr Clarke had referred Sinderby Village Hall management to this grant as they were recovering from the fire damage. Councillors will review the terms of reference as to whether we can apply. Closes in Mid January. For next agenda

9. COUNCILLORS REPORTS

(i) RAF LEEMING: Mr Barker mentioned the current exercises involving Typhoon jets, with late evening low flying over the villages (right on cue as he spoke). In the past he had been the nominated Parish liaison with Leeming and was always notified of such exercises, but had not been contacted recently. Agreed he would re-establish contact.

(ii) GRASS CUTTING: Mr Clarke referred to recent issues. The County Council are responsible for certain small roadside areas such as around road signs; for practical purposes these are done by the Parish Council contractor and then re-invoiced to recover that element from the County Council. Invoice for this has been raised and sent to County Council. Also, he said we have assisted the Church at Pickhill in recent years with their grasscutting liabilities, by a donation. Agreed we could review how we make this payment, if we can assist in future. For next agenda

10. ANY OTHER BUSINESS

GOAL POSTS ON VILLAGE GREENS: Some repairs required for Pickhill sets and John Fletcher (Walking Football) has offered to help. Mr Clarke holds some spare parts and will make these available. For next agenda

CIL (COMMUNITY INFRASTRUCTURE LEVY): Current position will be reviewed by Parish Clerk. For next agenda

be773754

North Yorkshire Council Crisis & Resilience Fund

Help you can get now

Housing Payments

Crisis Payments

Support for households using heating oil

Other support from North Yorkshire Council

Additional Flying RAF Leeming

Minutes of meeting held on 31 March 2026 at Pickhill School. Ref: 347

NORTH YORKSHIRE COUNCIL – NEW PROCEDURES FOR HOUSEHOLD WASTE CENTRES

Agenda for Parish Council Meeting: Pickhill School at 7.30pm on Tuesday 14 April 2026

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Minutes of meeting held on 3 February 2026 at Pickhill School. Ref: 346

Additional Flying at RAF Leeming

Minutes of meeting held on 4 November 2025 at Pickhill School. Ref: 345

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 3 February 2026

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

2026 GARDEN WASTE SERVICE

RAF Leeming - Increased movement by aircraft operating from RAF Leeming from 19 January to 6 February 2026

Minutes of meeting held on 23 September 2025 at Pickhill School. Ref: 344

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 4 November 2025

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Minutes of meeting held on 17 June 2025 at Pickhill School. Ref: 343

Agenda for Parish Council Meeting: Pickhill School at 7.30pm on Tuesday 23 September 2025

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

RAF Leeming - Additional Flying - 25 August to 21 September 2025

Minutes of meeting held on 20 May 2025 at Pickhill School. Ref: 342

Your Voice Matters, have your say shaping the North Yorkshire Local Plan

Agenda for Parish Council Meeting: Pickhill School at 7.30pm on Tuesday 17 June 2025

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Accounting Return 24/25

Accounting Return 24 / 25

Minutes of annual general meeting held on 28 May 2024 at Pickhill School. Ref: AGM24

Minutes of meeting held on 15 April 2025 at Pickhill School. Ref: 341

Agenda for Annual General Meeting at 7.30pm on Tuesday 20 May 2025, at Pickhill School

Residents are invited to attend Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Agenda for Parish Council Meeting: Pickhill School (to Follow AGM) on Tuesday 20 May 2025

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Minutes of meeting held on 4 February 2025 at Pickhill School. Ref: 340

Minutes of meeting held on 7 January 2025 at Pickhill School. Ref: 339

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 15 April 2025

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 4 February 2025

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Minutes of meeting held on 3 December 2024 at Pickhill School. Ref: 338

Minutes of meeting held on 12 November 2024 at Pickhill School. Ref: 337

Agenda for Parish Council Meeting: Sinderby Village Hall at 7pm on Tuesday 7 January 2025

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 3 December 2024

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Minutes of meeting held on 28 May 2024 at Pickhill School. Ref: 336

Agenda for Parish Council Meeting: Pickhill School at 7pm on Tuesday 12 November 2024

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

RAF Leeming - Additional Flying - 25 July 2024

Minutes of meeting held on 5 March 2024 at Pickhill School. Ref: 335

Minutes of annual general meeting held on 23 May 2023 at Pickhill School. Ref: AGM23

Accounting Return 23/24

Accounting Return 22 / 23

Agenda for Parish Council Meeting at Pickhill School on Tuesday 28 May 2024 (to follow AGM)

Residents are welcome Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Agenda for Annual General Meeting at 7.30pm on Tuesday 28 May 2024 at Pickhill School

All residents are invited to attend. Councillors are reminded to declare any conflict of interest on any item, where applicable.

Mayor of York & North Yorkshire

Get ready to choose your mayor.

Minutes of meeting held on 2 January 2024 at Pickhill School. Ref: 334

Agenda for Parish Council Meeting Pickhill School at 7pm on Tuesday 5 March 2024

Residents are welcome and there will be an open session at the start of the meeting. Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Minutes of meeting held on 14 November 2023 at Sinderby. Ref: 333

Agenda for Parish Council Meeting Pickhill School at 7pm on Tuesday 2 January 2024

Residents are welcome and there will be an open session at the start of the meeting. Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Minutes of meeting held on 1 August 2023 at Sinderby. Ref: 332

Agenda for Parish Council Meeting to be held at Sinderby Village Hall at 7pm on Tuesday 14 November 2023

Residents are welcome and there will be an open session at the start of the meeting. Councillors are reminded they must declare any conflict of interest on an item, where applicable.

A61 at Skipton- on- Swale

﻿

Message from RAF Leeming October 2023:

Message from RAF Leeming August 2023:

Minutes of meeting held on 23 May 2023 at Pickhill School. Ref: 331

Agenda for Parish Council Meeting to be held at Sinderby Village Hall at 7.30pm on Tuesday 1 August 2023

Residents are welcome and there will be an open session at the start of the meeting. Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are invited to attend

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

All residents are invited to attend.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded they must declare any conflict of interest on an item, where applicable.

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

Wednesdays at 1. 1 5 pm -2.15pm

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.

Note: Residents are welcome and there will be an open session at the start of the meeting.

Councillors are reminded to declare any conflict of interest on any item, where applicable.