Minutes of meeting held on 11 April 2023 at Pickhill School. Ref: 330

1.   PRESENT: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (Cllr & Clerk), Mr Minty Scaife,  Mr Jim Wadsworth,       David Grubb (Minutes).        Residents:  Mrs A Harvey.  APOLOGIES:     none

2.   OPEN SESSION:  Nil

3.   MINUTES OF LAST MEETING (7 March 2023 - Minute Ref 329):     Agreed by all. Signed by Chair.

4.   MATTERS ARISING FROM MINUTES:

1.   Sinderby: speeding - see Item 8 below;

           dog waste bins: enquiries with Council ongoing (delay due to Council reorganisation 1^st April);

           potholes: reported by Parish Clerk to Highways on 4 April – Mr Wadsworth states they have attended today and yellow marked the affected                    areas for future repair.

2.   Pickhill – potholes in Little Pickhill – reported by Clerk to Highways on 4 April and Mr Scaife reports these have also been yellow marked today.

3. Speeding – see item 8(2)  below.

4.   Ainderby Quernhow - notice-board. Mrs Grubb notified by HDC the matter is now closed.

5.   School car park – condition/ownership/responsibility – ongoing enquiries.

5.   PLANNING:

(1)      Updates: Woodside Lodge: Granted.   Church House – withdrawn.             Noted.

6.   FINANCE:  

(1) End of financial year accounts – presented for consideration/approval prior to local audit. Agreed. 

(2) Audit: Proposal to apply for exemption from external audit for accounts of 2022/2023.      Agreed.                                                                   

            (Note: this was agreed at meeting on 7 March, but rules require it to be decided after 31 March.)

(3) Precept: Mr Clarke said the number of new homes built in recent years will affect the Parish precept.

7. ONGOING ISSUES

(1) Sinderby Green: Mr Wadsworth said the grass-cutting contractors have asked that low branches  be trimmed back for access. Agreed: professional needed; Mr Wadsworth to obtain local quote.

(2) Pickhill Green: Trees in play area and around notice-board also need trimming. Agreed: Mr Clarke to arrange a volunteer.

8.   CORRESPONDENCE

(1) North Yorkshire Shared Prosperity Fund (previously circulated): Grants available to Town and Parish Councils. May be useful funding source for future projects. Mr Grubb asked to explore. 

(2) Elancity Ltd (previously circulated): supplies solar powered speed monitoring signs, which are mobile, mounted to existing traffic signs or street-lamp post, if suitable. Basic cost £2,250 plus VAT. Could be shifted around the two villages. Parish Clerk to explore.

9.   COUNCILLORS REPORTS

Mr Barker: Playground: Having removed an unsafe section of climbing wall, he suggests we explore with playground firms the replacement cost. Parish Clerk to look into this. Mr Barker is to replace the second tower roof on multi-play this spring/summer. Mr Barker and Mr Clarke will look into power-washing the green algae from surfaces. 

Mr Barker: Pickhill Village Green: Damage was caused to the surface of the Green when a removal van was parked blocking School Lane for several hours, through most of a day, so vehicles were driving round it, on the Green. It was reported to Mrs Grubb, who was immobile at the time so she reached Mr Clarke, who attended and spoke with the driver, who said he had been moving it, when asked by drivers, but many just drove around him, over the grass. He had agreed he would be finished before school ended. We will monitor how it recovers.

Mr Clarke: Coronation: He had been asked for loan of the marquees by Skipton Bridge for their Coronation event. He needed to know first whether any events were planned in our Parish for that day. No events known of, but Councillors to make enquiries; decision delayed for a week. 

10. ANY OTHER BUSINSESS

Parish Council AGM: Provisionally agreed for Tuesday 23 May 2023, but subject to flexibility if any urgent issues, such as Planning, arise.