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OPEN SESSION - prior to start of Parish Council meeting. 1. PRESENT 2. APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (4 Nov 2025 - Minute Ref: 345) 4. MATTERS ARISING FROM MINUTES 5. PLANNING (1) New Application: Land west of Sinderby Lane: demolish existing agricultural buildings and erect a self-build dwelling, after Class Q approval granted 16 June 2025 for conversion of existing buildings to dwelling. (2) Any updates on earlier applications. 6. FINANCE (1) Update on accounts since last Parish Council meeting. (2) Grant application (3) Grasscutting contracts 7. PROJECTS (1) Proposed new car park (2) Litter / dog waste bins in Pickhill and Sinderby - update 8. CORRESPONDENCE (circulated to Councillors prior to meeting) 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 27 January 2026 Email: clerk@pickhillandsinderbypc.co.uk

A message for residents from North Yorkshire Council: 2026 GARDEN WASTE SERVICE Residents can now pay for their licence for the 2026 garden waste collection service. A licence costs £52 for collections between March and early December. The licence covers one 240-litre wheelie bin to be emptied fortnightly. Anyone who wants to have more than one bin emptied will need to pay for a licence for each additional bin. Residents can also pay for a licence at any time throughout the season but are encouraged to do so before the start of the service in March as the cost remains the same. Once paid, a licence pack should arrive within 14 days. More information at : www.northyorks.gov.uk/bins-recycling-and-waste/garden-waste-collection-service Norma Grubb, Clerk to the Parish Council Email: clerk@pickhillandsinderbypc.co.uk

A message from RAF Leeming: “There will be increased movement by aircraft operating from RAF Leeming from 19 January to 6 February 2026. The Station will be hosting helicopters for an Exercise which will include low and late flying. There will also be some increased jet movement during daylight hours on 26/27 Jan and 2/3 Feb. We understand our responsibility as good neighbours to inform the local community of such events that are additional to our normal flying activities and every effort will be made to keep the disturbance to a minimum.” Norma Grubb, Clerk to the Parish Council , 16 Jan 2026 Email: clerk@pickhillandsinderbypc.co.uk

OPEN SESSION - prior to start of Parish Council meeting. 1. PRESENT 2. APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (23 Sept 2025 - Minute Ref: 344) 4. MATTERS ARISING FROM MINUTES (1) Consultation re application under Wildlife & Countryside Act 1981 (Item 4) 5. PLANNING (1) New Applications – if any (2) Any updates on earlier applications. 6. FINANCE (1) Update on accounts since last Parish Council meeting. (2) VAT re-claim 7. PROJECTS (1) Pickhill Playground - maintenance and ROSPA Inspection results. (2) Pickhill Village Green – proposals for accommodating vehicle parking. (3) Condition of Litter / Dog Poo bins in Pickhill and Sinderby 8. CORRESPONDENCE (circulated to Councillors prior to meeting) 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 25 October 2025 Email: clerk@pickhillandsinderbypc.co.uk

OPEN SESSION (prior to start of meeting) 1. PRESENT & APOLOGIES 2. APPROVAL OF MINUTES OF LAST MEETING (17 June 2025 - Minute Ref: 343) 3. MATTERS ARISING FROM MINUTES 4. INFORMAL CONSULTATION : WILDLIFE & COUNTRYSIDE ACT 1981 – Definitive Map: Application to add a bridleway and upgrade public footpaths 10.116/7/1 & 10.144/1/1 to a bridleway – Swainby Lane to Maunby. 5. PLANNING (1) New Application – Whitby Lodge, Pickhill: construction of single storey extension to side of existing dwelling. (2) Any updates on previous applications. 6. FINANCE (1) Update since last Parish Council meeting. (2) Setting the Parish Precept for 2025/2026. (3) VAT re-claim for period 1 Aug 2024 to 31 July 2025. 7. PROJECTS (1) Pickhill Village Green improvements. (2) Pickhill playground maintenance and impending ROSPA Inspection. 8. CORRESPONDENCE (circulated to Councillors prior to meeting) 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 13 September 2025 Email: clerk@pickhillandsinderbypc.co.uk

There will be increased movement by aircraft operating from RAF Leeming from 25 August to 21 September 2025. The Station will be hosting fixed wing aircraft and helicopters for a tri service exercise which will include low and late flying. We understand our responsibility as good neighbours to inform the local community of such events that are additional to our normal flying activities and every effort will be made to keep the disturbance to a minimum.

northyorks.gov.uk/localplan

OPEN SESSION 1. PRESENT 2. APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (20 May 2025 - Minute Ref: 342) 4. MATTERS ARISING FROM MINUTES (1) Complaints re incident with bees on 1 May. 5. PLANNING (1) Four New Applications for Norton House Farm, Pickhill (a) Demolish agricultural buildings & construct 2 tourist accommodation units. (b) As at (a) above - listed buildings consent. (c) Demolish agricultural buildings & construct 4 dwellings (d) As at (c) above - listed buildings consent. (2) Any updates on previous applications. 6. FINANCE (1) Update since last Parish Council meeting. (2) Posting of financial returns for 2024/25 on website 7. PROJECTS (1) Pickhill Village Green improvements – progress on new signs, benches and goalposts. (2) Pickhill playground maintenance - progress. (3) Defibrillator update – Pickhill. 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) NYC Newsletter to Parish Councils (2) NYC Parish Liaison – consultation with Town and Parish Councils. 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 8 June 2025 Email: clerk@pickhillandsinderbypc.co.uk

1. PRESENT 2. APOLOGIES 3. APPROVAL OF MINUTES OF LAST ANNUAL MEETING (28 May 2024) 4. MATTERS ARISING FROM 2024 AGM MINUTES 5. PARISH CLERK’S REPORT: 1. Accounts for year ending 31 March 2025 2. Planning applications - summary for year ending 31 March 2025 6. CHAIRMANS REPORT – Mr Barker 7. OFFICERS FOR YEAR 2025/2026 (Voting by Parish Councillors) 1. Election of Chair 2. Election of Vice-Chair 3. Appointment of Parish Clerk 7. ANY OTHER BUSINESS 1. Damage to trees on verge of Street Lane (opposite “Station wall”) PARISH COUNCIL MEETING WILL FOLLOW AGM Separate Agenda Norma Grubb, Clerk to the Parish Council. Posted : 9 May 2025 Email: clerk@pickhillandsinderbypc.co.uk