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1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (4 Feb 2025 - Minute Ref: 340) 4. MATTERS ARISING FROM MINUTES (1) Damage to trees on verge in Street Lane, opposite “Station” wall. 5. PLANNING (1) New Applications: (a) Highthorne Farm, Pickhill – proposed change of use of agricultural barn (west barn) into three dwellings. (b) Highthorne Farm, Pickhill – proposed change of use of agricultural barn (north barn) into two dwellings. (c) Charity Farm, Pickhill – build new dwelling, farm office, two additional poultry houses and new access roads within site. (2) Applications dealt with since last meeting, due to time restrictions: Chancefield, Pickhill – proposal for 5 dwellings – no objections, but suggested creation of passing places along Swainby Lane. 1-2 The Cottages, Pickhill – minor amendment to plans (new access gate in back garden) – no objections. (3) Any updates on outstanding applications. 6. FINANCE (1) Update since last meeting. (2) Grasscutting contracts. (3) Applying for exemption from external audit (AGAR forms). 7. PROJECTS (1) Pickhill Village Green improvements - updates re installing new signs and benches. (2) Pickhill playground. (3) Verge improvements at Pickhill village sign (top of hill). 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) North Yorkshire Council – Gypsy & Travelling Community Survey (replied 25/3) (2) North Yorkshire Council – Parish Councils update (25 March) 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 8 April 2025 Email: clerk@pickhillandsinderbypc.co.uk

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETINGS (7 Jan 2025 - Minute Ref: 339) 4. MATTERS ARISING FROM MINUTES (1) Speed reduction markings on entering Pickhill village. 5. PLANNING (1) New Application: Church House, Pickhill (Grade II Listed) – retrospective re need for various works discovered during ongoing renovation. (2) New Application: 1-2 The Cottages, Street Lane, Pickhill - retrospective conversion of existing garage to “granny annexe” including small extension to create porch. (3) Any updates on earlier applications. 6. FINANCE (1) Update since last meeting. (2) Grasscutting contract for Sinderby village. 7. PROJECTS (1) Pickhill Village Green improvements (i) grant application for seating benches. (ii) new signs re vehicles encroaching. 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) Speed campaign/road safety in NY villages – updates from campaign co-ordinator. (2) Message from All Saints Church re donation. 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 27 January 2025 Email: clerk@pickhillandsinderbypc.co.uk

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETINGS (12 Nov & 3 Dec 2024) - Minute Ref: 337 and 338) 4. MATTERS ARISING FROM MINUTES (1) Speed reduction warning signs on entering Pickhill village (2) Defibrillators – Pickhill and Sinderby 5. PLANNING (1) New Application: land to west of Sinderby Lane, Sinderby – to determine if prior approval required for change of use – agricultural buildings to a dwelling-house. (2) Any updates on earlier applications. 6. FINANCE (1) Update since last meeting. (2) Grasscutting contracts. 7. PROJECTS (1) Pickhill playground - ongoing maintenance (2) Vehicle damage to Pickhill Village Green - signs 8. CORRESPONDENCE (circulated to Councillors prior to meeting) 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 31 December 2024 Email: clerk@pickhillandsinderbypc.co.uk

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (12 Nov 2024 - Minute Ref: 337) 4. MATTERS ARISING FROM MINUTES (1) Speed reduction warning signs on entering Pickhill village (2) Defibrillators – Pickhill and Sinderby 5. PLANNING (1) New Application: Church House, Pickhill: remove staircase from 1st floor to attic and replace with hatch/loft ladder. (Grade II listed building) (2) New Application: Pickhill School: application to create a new classroom to rear of main building for pre-school children (3) Any updates on earlier applications. 6. FINANCE (1) Update since last meeting. (2) Grass cutting contracts 7. PROJECTS (1) Pickhill playground - ongoing maintenance (2) Vehicle damage to Pickhill Village Green - signs 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) Park and village furniture suppliers circulation 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 26 November 2024 Email: clerk@pickhillandsinderbypc.co.uk

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (28 May 2024 - Minute Ref: 336) 4. MATTERS ARISING FROM MINUTES (1) Proposal for School use of Pickhill Playground – Parish Clerk’s update (2) Improving water quality of Pickhill Beck – Mr Clarke to update (3) Speed warning signs – Mr Clarke & Parish Clerk to update 5. PLANNING (1) Applications dealt with since last meeting: Manor Farm, Pickhill: siting holiday use of converted rail carriage Church House, Pickhill: alterations to interior and exterior (Grade II Listed) Middle Park Farm, Pickhill: erection of agricultural/equestrian barn The Cottage, Pickhill: demolition of existing cottage and build replacement dwelling (2) New Applications: (a) Chancefield, Swainby Lane, Pickhill – conversion of three agricultural buildings into six dwellings. (b) Broadlea, Pickhill – demolish detached bungalow and erect two detached dwellings. (3) Result of appeal : West Garth, Sinderby – appeal to Secretary of State 6. FINANCE (1) Update since last meeting. (2) Setting the parish precept for year commencing 1 April 2025 (3) Request from Pickhill Church – assistance with grasscutting costs. 7. PROJECTS (1) Pickhill playground improvements (2) ROSPA report for 2024 (3) Pickhill and Sinderby defibrillators – maintenance 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) Building Society interest savings account offer for Parish Councils (2) Northern Gas Network Community Initiative 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS

There will be additional aircraft movement from RAF Leeming on July 25 as we host our Families Day. Multiple types of rotary and jet aircraft will be arriving and departing for the event over the course of the day, which will also include flying displays between 1300 and 1700. We understand our responsibility as good neighbours to inform the local community of movements which are additional to our normal flying activity and every effort will be made to keep the disturbance to a minimum.

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (5 March 2024 - Minute Ref: 335) 4. MATTERS ARISING FROM MINUTES (1) Damage by vehicles to Pickhill Village Green along ”School Lane” 5. PLANNING (1) Application: Church House, Pickhill: work to trees in garden - conservation area (2) Updates on previous applications 6. FINANCE (1) Update since last meeting. (2) Exemption from external audit of accounts year ending 31 March 2024. 7. PROJECTS (1) Pickhill playground improvements (Mr Barker) (2) Upkeep of trees in Pickhill. (Mr Clarke) (3) Verge at village sign - top of hill into Pickhill - (Mr Barker and Mr Clarke) (4) Sinderby dog waste bins. (Mrs Grubb) 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) Pickhill School – consultation on expanding local federation of schools (2) Pickhill School – school proposal to utilise Pickhill playground with school play area (3) NYC - Local Election on 2 May 2024 for Mayor of York & North Yorkshire (4) NYC - Standards in Public Life 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS

1. PRESENT 2. APOLOGIES 3. APPROVAL OF MINUTES OF LAST ANNUAL MEETING (23 May 2023) 4. MATTERS ARISING FROM 2023 MINUTES 5. PARISH CLERK’S REPORT: 1. Accounts for year ending 31 March 2024 2. Planning applications - summary for year ending 31 March 2024 6. CHAIRMANS REPORT – Mr Barker 7. OFFICERS FOR YEAR 2024/2025 (Voting by Parish Councillors) 1. Election of Chair 2. Election of Vice-Chair 3. Appointment of Parish Clerk 8. ANY OTHER BUSINESS PARISH COUNCIL MEETING WILL FOLLOW AGM Separate Agenda

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