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OPEN SESSION 1. PRESENT 2. APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (20 May 2025 - Minute Ref: 342) 4. MATTERS ARISING FROM MINUTES (1) Complaints re incident with bees on 1 May. 5. PLANNING (1) Four New Applications for Norton House Farm, Pickhill (a) Demolish agricultural buildings & construct 2 tourist accommodation units. (b) As at (a) above - listed buildings consent. (c) Demolish agricultural buildings & construct 4 dwellings (d) As at (c) above - listed buildings consent. (2) Any updates on previous applications. 6. FINANCE (1) Update since last Parish Council meeting. (2) Posting of financial returns for 2024/25 on website 7. PROJECTS (1) Pickhill Village Green improvements – progress on new signs, benches and goalposts. (2) Pickhill playground maintenance - progress. (3) Defibrillator update – Pickhill. 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) NYC Newsletter to Parish Councils (2) NYC Parish Liaison – consultation with Town and Parish Councils. 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 8 June 2025 Email: clerk@pickhillandsinderbypc.co.uk

1. PRESENT 2. APOLOGIES 3. APPROVAL OF MINUTES OF LAST ANNUAL MEETING (28 May 2024) 4. MATTERS ARISING FROM 2024 AGM MINUTES 5. PARISH CLERK’S REPORT: 1. Accounts for year ending 31 March 2025 2. Planning applications - summary for year ending 31 March 2025 6. CHAIRMANS REPORT – Mr Barker 7. OFFICERS FOR YEAR 2025/2026 (Voting by Parish Councillors) 1. Election of Chair 2. Election of Vice-Chair 3. Appointment of Parish Clerk 7. ANY OTHER BUSINESS 1. Damage to trees on verge of Street Lane (opposite “Station wall”) PARISH COUNCIL MEETING WILL FOLLOW AGM Separate Agenda Norma Grubb, Clerk to the Parish Council. Posted : 9 May 2025 Email: clerk@pickhillandsinderbypc.co.uk

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (15 April 2025 - Minute Ref: 341) 4. MATTERS ARISING FROM MINUTES (1) Damage to trees on verge in Street Lane, opposite “Station” wall. 5. PLANNING (1) New Applications: (a) Windrush, Pickhill – erection of agricultural building (b) Sinderby Sewage Treatment Works – erection of Motor Control Centre kiosk (2) Updates on previous applications. 6. FINANCE (1) Update since last Parish Council meeting. 7. PROJECTS (1) Pickhill Village Green improvements - progress report re new signs and benches. (2) Pickhill playground maintenance – sign for playground entrance; goalposts. 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) NYC Newsletter to Parish Councils (2) Pickhill School – consultation with stakeholders re nursery class proposals (by 12 May) (3) NYC Parish Liaison re the North Yorkshire Local Plan – consultations with Town and Parish Councils on 15 & 19 May) 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 8 May 2025 Email: clerk@pickhillandsinderbypc.co.uk

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (4 Feb 2025 - Minute Ref: 340) 4. MATTERS ARISING FROM MINUTES (1) Damage to trees on verge in Street Lane, opposite “Station” wall. 5. PLANNING (1) New Applications: (a) Highthorne Farm, Pickhill – proposed change of use of agricultural barn (west barn) into three dwellings. (b) Highthorne Farm, Pickhill – proposed change of use of agricultural barn (north barn) into two dwellings. (c) Charity Farm, Pickhill – build new dwelling, farm office, two additional poultry houses and new access roads within site. (2) Applications dealt with since last meeting, due to time restrictions: Chancefield, Pickhill – proposal for 5 dwellings – no objections, but suggested creation of passing places along Swainby Lane. 1-2 The Cottages, Pickhill – minor amendment to plans (new access gate in back garden) – no objections. (3) Any updates on outstanding applications. 6. FINANCE (1) Update since last meeting. (2) Grasscutting contracts. (3) Applying for exemption from external audit (AGAR forms). 7. PROJECTS (1) Pickhill Village Green improvements - updates re installing new signs and benches. (2) Pickhill playground. (3) Verge improvements at Pickhill village sign (top of hill). 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) North Yorkshire Council – Gypsy & Travelling Community Survey (replied 25/3) (2) North Yorkshire Council – Parish Councils update (25 March) 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 8 April 2025 Email: clerk@pickhillandsinderbypc.co.uk

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETINGS (7 Jan 2025 - Minute Ref: 339) 4. MATTERS ARISING FROM MINUTES (1) Speed reduction markings on entering Pickhill village. 5. PLANNING (1) New Application: Church House, Pickhill (Grade II Listed) – retrospective re need for various works discovered during ongoing renovation. (2) New Application: 1-2 The Cottages, Street Lane, Pickhill - retrospective conversion of existing garage to “granny annexe” including small extension to create porch. (3) Any updates on earlier applications. 6. FINANCE (1) Update since last meeting. (2) Grasscutting contract for Sinderby village. 7. PROJECTS (1) Pickhill Village Green improvements (i) grant application for seating benches. (ii) new signs re vehicles encroaching. 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) Speed campaign/road safety in NY villages – updates from campaign co-ordinator. (2) Message from All Saints Church re donation. 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 27 January 2025 Email: clerk@pickhillandsinderbypc.co.uk

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETINGS (12 Nov & 3 Dec 2024) - Minute Ref: 337 and 338) 4. MATTERS ARISING FROM MINUTES (1) Speed reduction warning signs on entering Pickhill village (2) Defibrillators – Pickhill and Sinderby 5. PLANNING (1) New Application: land to west of Sinderby Lane, Sinderby – to determine if prior approval required for change of use – agricultural buildings to a dwelling-house. (2) Any updates on earlier applications. 6. FINANCE (1) Update since last meeting. (2) Grasscutting contracts. 7. PROJECTS (1) Pickhill playground - ongoing maintenance (2) Vehicle damage to Pickhill Village Green - signs 8. CORRESPONDENCE (circulated to Councillors prior to meeting) 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 31 December 2024 Email: clerk@pickhillandsinderbypc.co.uk

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (12 Nov 2024 - Minute Ref: 337) 4. MATTERS ARISING FROM MINUTES (1) Speed reduction warning signs on entering Pickhill village (2) Defibrillators – Pickhill and Sinderby 5. PLANNING (1) New Application: Church House, Pickhill: remove staircase from 1st floor to attic and replace with hatch/loft ladder. (Grade II listed building) (2) New Application: Pickhill School: application to create a new classroom to rear of main building for pre-school children (3) Any updates on earlier applications. 6. FINANCE (1) Update since last meeting. (2) Grass cutting contracts 7. PROJECTS (1) Pickhill playground - ongoing maintenance (2) Vehicle damage to Pickhill Village Green - signs 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) Park and village furniture suppliers circulation 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS Norma Grubb, Clerk to the Parish Council. Posted: 26 November 2024 Email: clerk@pickhillandsinderbypc.co.uk

1. OPEN SESSION 2. PRESENT & APOLOGIES 3. APPROVAL OF MINUTES OF LAST MEETING (28 May 2024 - Minute Ref: 336) 4. MATTERS ARISING FROM MINUTES (1) Proposal for School use of Pickhill Playground – Parish Clerk’s update (2) Improving water quality of Pickhill Beck – Mr Clarke to update (3) Speed warning signs – Mr Clarke & Parish Clerk to update 5. PLANNING (1) Applications dealt with since last meeting: Manor Farm, Pickhill: siting holiday use of converted rail carriage Church House, Pickhill: alterations to interior and exterior (Grade II Listed) Middle Park Farm, Pickhill: erection of agricultural/equestrian barn The Cottage, Pickhill: demolition of existing cottage and build replacement dwelling (2) New Applications: (a) Chancefield, Swainby Lane, Pickhill – conversion of three agricultural buildings into six dwellings. (b) Broadlea, Pickhill – demolish detached bungalow and erect two detached dwellings. (3) Result of appeal : West Garth, Sinderby – appeal to Secretary of State 6. FINANCE (1) Update since last meeting. (2) Setting the parish precept for year commencing 1 April 2025 (3) Request from Pickhill Church – assistance with grasscutting costs. 7. PROJECTS (1) Pickhill playground improvements (2) ROSPA report for 2024 (3) Pickhill and Sinderby defibrillators – maintenance 8. CORRESPONDENCE (circulated to Councillors prior to meeting) (1) Building Society interest savings account offer for Parish Councils (2) Northern Gas Network Community Initiative 9. COUNCILLORS REPORTS 10. ANY OTHER BUSINESS