Meeting Minutes

OPEN SESSION : Three residents present raised concerns re planning application at Brooklyn, Pickhill. As it was an application for lawful development, they were not allowed to object to the Planning Officer, who had directed them to the Parish Council. Their views were that the ground floor extension would extend right to their property boundaries and that dormer windows would directly overlook and intrude on their homes and gardens. The Parish Clerk advised she had received similar written concerns from a further resident. Mr Barker noted their concern and explained meeting procedures; this matter was on the agenda. 1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Others: D Grubb (Minutes), four residents. 2. APOLOGIES: Mr Minty Scaife. 3. APPROVAL OF MINUTES OF LAST MEETING (3 Feb 2026 – Minute Ref: 346): Agreed. Signed by Chair . 4. MATTERS ARISING FROM MINUTES : Item 9: Mr Clarke queried a £42m loss of county revenue referred to by Cllr Webster. The minutes Secretary quoted from his notes of the meeting – “£42m loss of income due to agriculture changes, whilst Care & “SEND” costs have a £17m deficit...” 5. PLANNING: 1. Amendment: Norton House Farm, Pickhill – changes to red line boundaries and reduction from four new dwellings to three. Agreed: no objections. 2. New Application Brooklyn, Pickhill - lawful development application for ground floor extension and creation of first floor dormers . Mr Barker outlined the proposals; councillors had been circulated with the plans in advance, and also with written submissions from residents. He acknowledged that as this is a lawful development application residents had no right to object directly and had been referred to the Parish Council. He also referred to the contributions made in the open session. He had made a site visit and taking all the information into account he was of the firm view that the ground floor extension was too big for the site, as it would take the building right to the boundaries on two sides. He also agreed with residents that the dormer windows, which totally overlook adjacent properties, would be intrusive on neighbouring gardens and homes. He was aware that planning conditions could be applied re opaque glass in such situations. After discussion.... Agreed: Parish Council to object. 3. Retrospective Application: Pasture House Farm, Pickhill - creation of new piggery unit. As there are already several such units there and the property is “tucked away”........ Agreed: no objections. 6. FINANCE: Parish Clerk’s Update: The outstanding payment had now been received for cutting the highways splays in 2024. Approval sought for renewing the grasscutting contract with NYC for Pickhill. Agreed. Mr Robson has enquired on behalf of the Church re our grasscutting contract, as they have had a quote from NYC for cutting the Church grounds every two weeks; cost is prohibitive. Clerk advised that village green is only cut five times a year, across growing season. Mr Clarke said he would speak to Mr Robson. 7. PROJECTS: 1. Car Parking . Re plan to improve parking on the area in front of Church House, along an area five metres from the road, with a fence part of the way along to shield the beck. He hopes a start can be made this Spring, but volunteers with equipment are still needed. Noted. 2. Litter & Dog Waste Bins : Parish Clerk has not had anything back from NYC re upgrading these after sending her report to them late last year and will be chasing them up. For next Agenda. 8. CORRESPONDENCE: (circulated to councillors in advance of meeting): Nothing requiring action. 9. COUNCILLORS REPORTS. Mrs Grubb : CIL payments up to date. Sums received in 2024 for homes behind Nags Head and in 2019 for Lowfields Lane development opposite school. Mr Clarke: Whilst our current account total seemed a lot, we had to take account of high cost of maintaining green and playground , plus if a by-election was required, charges would be several thousand pounds. 10. ANY OTHER BUSINESS : Nil. Signed:_R Barker Dated: 14 April 2026 New Paragraph

OPEN SESSION: Mr Walker referred to potholes at the bend out of Sinderby towards Pickhill, and a groove in the verge on Lowfields Lane, just after the school. Noted. 1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mrs Norma Grubb (also Parish Clerk), Mr Jim Wadsworth. Also: Cllr D Webster (NYC) , Mr D Grubb (minutes). Residents: Mr R Walker. 2. APOLOGIES: Mr Graham Clarke (Vice Chair), Mr Minty Scaife 3. APPROVAL OF MINUTES OF LAST MEETING (4 Nov 2024 Ref 345) Agreed: signed by Chair . 4. MATTERS ARISING FROM MINUTES: nil 5. PLANNING (1) Land off Sinderby Lane, Sinderby : proposal to demolish existing farm buildings and build new dwelling (consent previously granted to alter to a dwelling). Agreed: No objection (2) Beechcroft, Pickhill : create annexe in existing outbuilding. Agreed: No objection 6. FINANCE (1) Update provided on current account balance. (2) Highways seek confirmation of Parish Council once again mowing their splays. Agreed. Parish Clerk pointed out that Highways had not yet made payment for the 2024 season, after invoices were submitted in March 2025. These have been re-submitted. Noted. 7. PROJECTS (1) Update on car parking improvement proposals for Pickhill: Mr Barker reported there are two Types of grid matting – one lies on surface and grass grows through; the other – more expensive option - is laid on hardcore with soil and grass seed applied into grid. He suggests that we level up with soil and then consider matting. The soil is available, just need volunteers with tractors/trailers. . (2) Update on litter and dog waste bins – Pickhill and Sinderby. The request for renewal/repair was submitted in November. Still await response. 8. CORRESPONDENCE (circulated to Councillors prior to meeting). Nothing requiring action 9. COUNCILLORS REPORTS Councillor David Webster reports the NYC budget debate would be on 13 February. There is a £42m loss of income due to agricultural changes and a £17m deficit on CARE and SEND costs. The savings from the new County have been absorbed and there is less coming from central government. Roll-out of new refuse collection arrangements is imminent. Local elections will be in May 2027. There will be boundary changes for our division (Bedale) to accommodate reduction of council seats to 89. In answer to a question from Mr Wadsworth, Cllr Webster explained the CIL payment rules and exemptions, for new build homes and policies for affordable housing and the Govt targets for housing. 10. ANY OTHER BUSINESS Following on from the discussion re CIL payments, Mr Barker asked the Parish Clerk to check if there were any outstanding payments due to our Parish, from recent building projects. Signed: R Barker Dated: 31.3.2026

OPEN SESSION : Nothing raised. 1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Jim Wadsworth, Mr Minty Scaife. Others: Mr D Grubb (Minutes), Cllr D Webster (NYC). Residents: Mr R Walker 2. APOLOGIES: Nil 3. APPROVAL OF MINUTES OF LAST MEETING (23 Sept 2025 - Ref 344): Agreed. Signed by Chair . 4. MATTERS ARISING FROM MINUTES : Item 4.1 : Parish Clerk said NYC have acknowledged receipt of the Parish Council letter re public consultation on proposed new bridleway. Will be considered in due course. 5. PLANNING: 1. New Application: 10 Rocking Horse Drive, Pickhill. Erection of garage & potting shed (combined). To occupy one of their two designated parking spaces. Agreed: no objections. 2. Re-consultation: Charity Farm, Pickhill. Erection of poultry sheds, dwelling & office. Additional information submitted. Considered earlier in the year - no objections then. Agreed: no objections. 3. Updates on earlier applications, if any – none. 6. FINANCE: 1. Update: The Parish Clerk provided a current balance. Invoice for ROSPA inspection received (£115.20) and paid. Precept bid for 2026/2027 has been submitted to NYC. Noted. 2. VAT re-claim : payment of £936.72 has been received from HMRC . Noted . . 7. PROJECTS: 1. Pickhill Playground: Mr Barker said the work this summer resulted in a positive ROSPA report, with just low hazard issues raised. Cllrs thanked Mr Barker for his work and for co-ordinating the “action days”, which saw residents and children help power-washing, painting and applying wood preserver; a real community effort. The new goalposts drew appreciation from residents. School’s award for play facilities due in no small part to including use of Pickhill playground. 2. Pickhill Green – parking: Mr Barker suggested improving parking on the grassed common land towards Church House. Vehicles currently park along road edge to avoid getting stuck down the slope. He proposes it is levelled, surface reinforced and fenced, so cars can park square to the road, without fear of getting stuck. It would increase available parking spaces. Parish Councillors offered help with infill, machinery, labour, though purchase of surface grid matting etc would be a substantial expense. Enquiries being made to cost this and establish what grants might be available. Cllr Webster (NYC) offered to assist where possible. For next Agenda. 3. Litter & Dog Waste Bins – Pickhill and Sinderby: After complaints , Parish Clerk had reviewed the provisions: eleven bins in the two villages, some litter only, some dog waste only and some take both. Of these, only three are in decent order . A further dog waste bin is needed for the south end of Sinderby (verge outside Manor Farm perhaps). She had produced a list and photographs, to assist. Discussion on responsibility for replacement/repair. The Clerk will speak to NYC in first instance. For next Agenda . 8. CORRESPONDENCE: (circulated to councillors in advance of meeting): Nothing requiring action. 9. COUNCILLORS REPORTS. Cllr Webster Cllr Webster mentioned the application by the Parish Council to last year’s Locality Fund towards seating on the Green. Through no fault of the Parish Council, the application was not processed by NYC, for which he apologised. He also referred to a coming seminar on cyber security and the cost of breaches; NYC had signed up to an early warning scheme with measures to protect systems. There is a 2 to 3 year project for moving to a new County wide planning online-hub. Currently operates on the individual former District Council systems. 10. ANY OTHER BUSINESS : Parish Clerk mentioned that invoices submitted for cutting the grassed splays have not yet been paid by NYC Highways she is chasing them up. For next Agenda. Signed: R Barker Dated: 3 Feb 2026

OPEN SESSION : (Those present as at Item 1 below) Mr M Barker asked about the application for a new bridleway between Swainby Lane and Maunby. Mrs Grubb advised the matter was on the agenda at Item 4 and she read out a summary: “North Yorkshire Council (NYC) are considering an application to create a public bridleway between Swainby Lane (from where the railway bridge once stood and following the existing public footpath past Landends/Highfield Farm and continuing on the footpath behind Manor Farm along the route of the old railway line to join the existing bridleway, east of Low Swainby Farm). The consultation only takes account of public rights and seeks evidence of those rights. In other words they are seeking to establish the historical position of the route. NYC points out that matters such as safety, suitability and desirability cannot be taken into account in this process. There are means to address such matters at a later stage, if necessary, once the issue of what public rights exist has been determined. A list of supporting evidence refers to various maps and records, going back as far as 1771.” Mr Ron Barker said he would declare an interest when the item came up in the meeting, as he owns land affected. Mr Clarke said he would also be declaring an interest for the same reason. It was agreed they could contribute during the open session. Mr Ron Barker said the route has been a public footpath but has never been a public bridleway. At the river at Maunby there used to be a ferry which could transport people, horses and cattle across the Swale. The ferry has not operated in his lifetime. He pointed out there is already a bridleway from Swainby Lane via Low Swainby Farm which arrives at the same place as the proposed bridleway. There has never been a public right of way on the railway bridge across the Swale. His research showed that old maps have a public footpath from Swainby Lane towards the river but not a bridleway. Mr Clarke confirmed that a bridleway already exists from Swainby Lane via his farm drive to the river at Maunby and a new bridleway on the suggested route would only create a second route to the same place, a dead end as there is no way across the river. Mrs Grubb said the British Horse Society had campaigned over many years to reinstate disused bridleways across the UK, before the register closed. Mr R Barker commented that this application was a creation rather than a restoration, as there had never been a bridleway on this route, just a public footpath. Mr Clarke would be canvassing horse riders who use the existing bridleway for their views. He pointed out he did allow horse riders along the route of the old railway line, which he owns, but on an individual consent basis. Mr R Barker, Mr Clarke and Mr M Barker all expressed their opposition, pointing out again that this route had never been a bridleway. Mrs Grubb summed up and advised that the consultation period is 30 days from 5 September and anyone can submit their views either to her, to include in the Parish Council response, or direct to North Yorkshire Council – email address available. PARISH COUNCIL MEETING 1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Jim Wadsworth. Others: Mr D Grubb (Minutes), Cllr D Webster (NYC). Residents: Mrs K Barningham, Mr M Barker. APOLOGIES: Mr Minty Scaife (Parish Cllr). 2. APPROVAL OF MINUTES OF LAST MEETING (17 June 2025 - Ref 343): Agreed. Signed by Chair . 3. MATTERS ARISING FROM MINUTES : nil. 9. COUNCILLORS REPORTS. The Chair moved this item forward as Cllr Webster had another engagement. Cllr Websters summary: 260 families homeless in North Yorkshire and 570 children in care; Benefits processing has been reduced from 9 days to 2 days; NYC has a £5m shortfall in funding; there are refuse collection delays across the County due to a variety of reasons including job vacancies and difficulty in recruiting, new shift pattern of working four days of ten hours. He was asked about asylum seekers – very few being accommodated in the county. A proposal to use the Allerton Hotel at Northallerton has been withdrawn. Cllr Webster was thanked for his input and he left the meeting. Continued over..... 4. INFORMAL CONSULTATION : WILDLIFE & COUNTRYSIDE ACT 1981 – Definitive Map: Application to add a bridleway and upgrade public footpaths 10.116/7/1 & 10.144/1/1 to a bridleway – Swainby Lane to Maunby. Mr Barker and Mr Clarke both declared an interest as affected landowners and stood down for this item, joining the “audience”; Mrs Grubb took the Chair. She pointed out that whilst the matter had been discussed at length in the open meeting, there was a requirement for it to be discussed by the Parish Council. However, as two members had stood down and Mr Scaife had been called away on business, the meeting was not quorate for this item. She advised that she proposed to discuss the matter without a formal vote and to consult Mr Scaife on his return and then formulate a response to NYC accordingly. Mrs Grubb said she had seen no documentary evidence that a bridleway had ever existed along this route and certainly not in living memory, having consulted residents who had lived in the village for over 70 years. The main line railway ran along the entire route of the proposed bridleway for 120 years until 1963, hardly compatible with a bridleway alongside. She was aware that there is a bridleway from the continuation of Swainby Lane, through Low Swainby Farm to the same point as the proposal and as there is no route across the river, it is a dead end, so it appeared to her pointless to now create a second route to nowhere. She understood there had been a ferry across the Swale which could transport people and livestock including horses, but the ferry ceased early in the 20 th century. Her opinion was that as there had not been a bridleway on that route in the past she was not supportive of its creation. Mr Wadsworth said his view accorded with that of Mrs Grubb – “if it ain’t broke, don’t fix it”. 5. PLANNING: 1. New Application: Whitby Lodge, Pickhill: construction of single storey extension to side of existing house. Mr Barker outlined the proposal for a shower room and boot room. Agreed: no objections. 6. FINANCE: 1. Update: The Parish Clerk provided an update on the current account. The pads for Sinderby defibrillator have been routinely replaced (two year shelf life) at £72.19. 2. Setting the Parish Precept for 2025/26: She proposed a similar increase to recent years at 10 per cent, from £4,620 to £5,082. With the increase in homes in the Parish this spreads the load and will only result in an increase of pence per month per home. Agreed. 3. VAT Re-claim for period 1 August 2024 to 31 July 2025. A re-claim was submitted to HMRC on 11 September for the VAT paid in the period, amounting to £936.72. Noted . . 7. PROJECTS: 1. Pickhill Village Green improvements: The new goalposts have been installed. The parking signs are having an effect with a marked improvement in incursions onto the Green. The three new benches were installed in time for the Stawberry Fair in July. Noted. 2. Pickhill Playground: The volunteers days this summer were a resounding success. On the first Saturday, before the Strawberry Fair, half a dozen residents assisted with power washing the fencing and all the playground equipment. The painting day had to be postponed from mid July until early August due to adverse weather, but again several residents and youngsters gave up their time to apply preservative to the fencing and playground timber, whilst the climbing tower and climb poles were painted in rainbow colours, making a huge difference. Fence palings have been screwed in place and trip hazards removed. Thanks to all those concerned. A new sign at the playground entrance complies with the latest legal requirements. The ROSPA inspection is due during September. Noted. 8. CORRESPONDENCE: (circulated to councillors in advance of meeting) Mr Barker referred to a circular from Citizens Advice seeking a donation from the Parish Council. The view in the past has been that as the Parish Council’s funding comes from the precept levied on our residents, funds should only be spent within the Parish so he proposed that we decline making a donation. Agreed. 10. ANY OTHER BUSINESS: None Signed: R Barker Dated: 4 Nov 2025 New Paragraph

1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Jim Wadsworth. Mr D Grubb (Minutes), Residents: Mrs J Pawlow, Mr R Walker, Mr M Barker, Mr N Stafford, Mrs A Harvey. 2. APOLOGIES: Mr Minty Scaife (Parish Cllr). OPEN SESSION : Mr M Barker asked if there were any developments about the bees on Swainby Lane. Mrs Grubb outlined her enquiries with North Yorkshire Council (NYC) and the Beekeepers Association. No legislation, just advice. The Beekeepers said bees are defensive not aggressive. For hives near a public area, they suggest a 6ft high barrier (wall, fence, mesh or hedge) as the bees will rise over and not come back down. Mr R Barker summed up: no regulations, just guidance; little more the Parish Council can do. Mrs Grubb said a resident had objected to the wording of new signs on Pickhill village green (“no driving or parking on the green”). Mr Barker explained they had just been erected by the Parish Council to try and get people to respect the green, reduce surface damage, for public safety and to address liability issues. After just a few days, they have already had an effect, though Mr Walker reported some vehicles still going on at school times. Mr Stafford asked if the Parish Council was spending money erecting signs on the green, why couldn’t they put up warning signs about the bees? It was pointed out the village green is owned and managed by the Parish Council, whilst Swainby Lane is a public road, managed by NYC Highways. With the discussion having returned to the bees, Mrs Pawlow, who owns the hives, said she had been advised not to engage further on the subject. Mrs Grubb mentioned a further incident when children on a school run had been stung, despite assurances there would be no activity. Mrs Pawlow said she had not been approached, but someone had accosted her husband whilst he was walking the dog. No assurances were given. Mr M Barker said he just wanted children to be able to walk to/from school without being scared. PARISH COUNCIL MEETING 3. APPROVAL OF MINUTES OF LAST MEETING (20 May 2025 - Ref 342): Agreed. Signed by Chair . 4. MATTERS ARISING FROM MINUTES : 1. Incident with bees on 1 May: Mr Barker suggested this had already been covered adequately. Agreed . 5. PLANNING: 1. New Applications for Norton House Farm, Pickhill (a) Demolish agricultural buildings & construct two tourist accommodation units. (b) As at (a) above – listed buildings consent. (c) Demolish agricultural buildings & construct four dwellings . (d) As at (c) above – listed buildings consent. Mr Barker outlined the proposals and Mr Clarke added that the owner had consulted with neighbours and was happy to answer any queries from residents. Agreed: no objections to the four applications. 6. FINANCE: Update: The Parish Clerk provided an update on the current account and bills paid in the past month. Income from the precept is £4,620 - collected from each household as a small part of Council Tax. The Parish Council has to pay for grasscutting of the green and verges in Pickhill, but after a recent review no longer pays for Sinderby as the green there is owned by NY Council and the few verges are cut by residents. Other expenditure relates to maintenance of the green, the playground and the two defibrillators. The only donation made is to help the Parish Church maintain the church grounds. . 7. PROJECTS: 1. Pickhill Village Green improvements: (i) Seats: Delivery is awaited of the three new benches for placing on the village green. (ii) Signs: Mr Clarke & Mr Barker have installed the signs re “no driving & parking” on the Green. (iii) Goalposts: Mrs Grubb advised two sets of goalposts have been purchased and await assembly. 2. Pickhill Playground: Mr Barker outlined work he had been doing to maintain the playground, in advance of September’s ROSPA inspection. Most of the equipment is now 25 to 30 years old and he has just replaced two gateposts and some timber on the climbing tower, due to rot. He has also repaired the chain walk uprights where the tops had also rotted. He described an incident in the past day or so, when he had closed the playground for safety reasons, whilst waiting for filler to set before sanding off sharp edges. Despite works barriers across the gates and a large “CLOSED” sign, he returned to find half a dozen children playing in the park whilst their parents watched on, standing at the barriers. He went on to advise he and Mr Scaife are to power-wash equipment and timberwork, but that they need help. An appeal to residents on the villages “Chatter” Facebook page had very little response to date. Mr Barker also said the fencing around the playground was ageing and requires maintenance. There were choices: using a wood preservative, painting the fence all one colour or using rainbow colours. Rainbow colours have been used inside the playground - and he sought the views of those residents present as well as councillors, as a “straw poll”. A majority present favoured a rainbow fence, though upkeep would probably be greater. A big task which will need volunteers. For further consideration / consultation with residents. 3. Defibrillator Update – Pickhill. This unit was used at the end of May, sadly unsuccessfully.It had to be taken out of use for 36 hours, whilst new pads were ordered and installed. Pads are single use, with a 2 year expiry date. At £80+ per set (adult and separate paediatric sets), not practical to hold spares. A battery lasts 3 to 4 years and costs £300+, so upkeep of two units (Pickhill & Sinderby), is substantial, but necessary. Noted. 8. CORRESPONDENCE: (circulated to councillors in advance of meeting) (1) NYC Newsletter to Parish Councils . Info only - no action required. (2) NYC consultation with Town & Parish Councils – noted – no action required. Mr Barker said that correspondence is circulated to Councillors on receipt and is mostly for information only. He proposed these need not be placed on the agenda, unless action is needed. Agreed. 9. COUNCILLORS REPORTS: Mr Barker : Our North Yorkshire councillor is David Webster, who was unable to attend this meeting, but serves the Parish Council very well and assists with obtaining grants whenever funding is available. Mrs Grubb: read out a residents email asking who was responsible for the new signs on the green, considering them “not in-keeping” and the wording being “offensive”. A reply has been sent explaining the rationale for the signs. Noted. 10. ANY OTHER BUSINESS: None Signed: R Barker Dated: 23 Sept 2025 New Paragraph

1. OPEN SESSION : Mr Lane challenged Vice Chair Mr Clarke regarding a letter Mr Clarke had sent to the Planning Officer regarding Mr Lane’s planning application to convert farm buildings into homes. Mr Lane said he believed Mr Clarke was trying to stop him getting planning permission. Mr Clarke pointed out that the Parish Council had not objected to either of Mr Lane’s planning applications. He had written personally to Planning to correct an assertion in Mr Lanes’ architect report that Mr Clarke’s adjacent farm buildings were not used for rearing animals, pointing out that whilst he did not currently have animals there, he would in future and that he was applying for planning permission for a further building there. He emphasised he had not objected to Mr Lanes’ applications in his letter. Mr Barker wound up the discussion, saying Mr Lane clearly had strong views but that the Parish Council had not objected to the applications and he thanked him for raising the matter. Mr Barker invited Mrs Pawlow to comment on an issue involving her bee-hives on Swainby Lane, which had given rise to two complaints to the Parish Council, which would be coming up later. Mrs Pawlow said she had only learned that morning there had been an issue. She said that on 1 st May she had been causing dividing a hive, by creating a “false swarm”. There were bees in the air, but not a swarm. She has since learned that some people walking by on the lane had been stung. Mr Barker pointed out that one resident was hospitalised with multiple stings and that two children who were stung were now fearful of passing there – which they have to do to get to and from school. Mrs Pawlow said she was sorry about that – it was a case of wrong place, wrong time. She was happy to talk to the children about how to deal with the bees. She asked if Mr Barker should recuse himself as the children were related to him. It was pointed out this was an open session, not bound by meeting conventions. Asked if the hives could be moved further away from the road, Mrs Pawlow said she only owns an 11 metre triangular plot, with seven hives currently...they could not be moved further away. Asked if the timing of such activity could avoid school start and end times, she did not see how she could. Asked if there was anything she could do to minimise the risk she said the hedge could be allowed to grow, but that it gets cut back – not sure who by. Mr Barker concluded by explaining how the Parish Council works and that the complaints would be discussed during the meeting. He thanked her for attending. 1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Minty Scaife. Mr Jim Wadsworth. Others: D Grubb (Minutes). Residents: Mr R Walker, Mr B Lane, Mrs J Pawlow. 2. APOLOGIES: Cllr David Webster (NYC), Mrs A Harvey. 3. APPROVAL OF MINUTES OF LAST MEETING (15 April 2025 - Ref 341): Agreed. Signed by Chair . 4. MATTERS ARISING FROM MINUTES : 1. Damage to trees on Street Lane (opposite “Station” wall): Mr Barker said it was evident there was little appetite for replacing the damaged trees if they were to be damaged again during the hedge cutting. He agreed with suggestions to find an alternative verge to plant new ones. Mr Clarke favoured the verges between Pickhill and Sinderby. No other suggestions. Mr Barker concluded we were a long way from planting time and we could let the matter settle. 5. PLANNING: 1. New Applications (a) Windrush, Pickhill – application to erect an agricultural building : Mr Clarke declared an interest as the applicant and left the building for this item. Mr Barker said the Parish Council tried to support all applications wherever possible, particularly for farming. Agreed: no objections. (b) Sinderby Sewage Treatment Works – erection of a motor control kiosk . Agreed: no objections. (c) Church House, Pickhill - change of access and new driveway. Has been granted by Planning, but amended plans now submitted and referred back for further consultation. Changes involve adding seven trees and spec for the types of driveway surface. Agreed: no objections. 6. FINANCE: Update: accounts audited locally by Mr Robson; AGAR exemption form has been sent and the financial returns will be posted online. Noted. The public liability insurance is due for renewal at £449.24, an increase of £10 on last year. Agreed: renew with Zurich . 7. PROJECTS: 1. Pickhill Village Green improvements: (i) Seats: Mr Clarke reported that the three new benches have been manufactured; currently being painted. The invoice is on its way. Noted. (ii) Signs: Mr Clarke (holes) & Mr Barker (concrete) arranged to meet to install new signs. Noted. (iii) Goalposts: Mrs Grubb - two portable goalposts from YPO are £342.98 +VAT. Purchase agreed . 2. Pickhill Playground: (i) Sign: new entrance sign required to meet changes in legislation. Proposed wording accepted. Mr Scaife to order. Agreed. (ii) F ence: Mrs Grubb reported that more slaits have gone from the fence and Mr Grubb has filled the gaps with new from stock. (We lose half a dozen a year at about £4 each). As the existing ones are just nailed on and easy to remove by children, it was suggested they all be screwed. A couple of boxes of screws are less than a years losses. Mr Grubb offered to do this. Agreed . (iii) Gateposts: require renewal due to rot. Mr Barker would add this to his list. Agreed. (iv) Powerwashing : Mr Scaife and Mr Barker are to arrange a session to improve the appearance of play equipment, tables etc. Mr Barker is going to seek volunteers to help via social media. 8. CORRESPONDENCE: (circulated to councillors in advance of meeting) (1) NYC Newsletter to Parish Councils . Info only - no action required. (2) Pickhill School – consultation with stakeholders on nursery proposals - positive response sent. (3) NYC consultation - re new Local Plan briefings taking place online on 15 & 19 May. 9. COUNCILLORS REPORTS: Mr Clarke: the floodwater chamber in the old railway dip on Swainby Lane, referred to at last meeting, has now been completed by NYC Highways engineers. Noted. 10. ANY OTHER BUSINESS Letters of complaint: Mr Barker advised there had been two letters of complaint to the Parish Council regarding “a swarm of bees” having stung several people, multiple times, near hives on Swainby Lane. This included two children, and a lady who had been hospitalised after sustaining multiple stings to the head, all on the afternoon of 1 st May. At this point he declared an interest as the two children were related to him. The meeting felt there was no conflict in this instance. The owner of the hives, Mrs Pawlow, was present observing the meeting. Extracts of the letters were read out by the Parish Clerk. After a thorough discussion, during which Mrs Pawlow was able to answer some questions from Councillors, she was asked to consider changes aimed at minimising the risk, which she declined. She said she was happy to talk to the children concerned to advise how to deal with such issues. Mrs Pawlow said she had seen Mr Stafford’s letter, but asked for a copy of the other letter. The Parish Clerk said she would seek consent first from the writer. It was decided that the Parish Council would write to Mrs Pawlow, to North Yorkshire Council and to the Beekeepers Association. Parish Clerk to deal. Signed: R Barker Dated: 17 June 2025

1. PRESENT: Parish Councillors : Mr Ron Barker, Mr Graham Clarke, Mrs Norma Grubb, David Grubb (Minutes). Cllr David Webster (NYC). Residents: Mr R Walker. 2. APOLOGIES: Mr Minty Scaife , Mr James Wadsworth 3. APPROVAL OF MINUTES OF PREVIOUS AGM - 23 May 2023 Agreed and signed by Mr Barker. 4. MATTERS ARISING FROM 2023 MINUTES: none 5. PARISH CLERK’S REPORT: (1) Finance : balance sheet for year ending 31 March 2024 was presented. (2) Planning – summary for year ending 31 March 2024: nine applications made for Pickhill/Sinderby; the Parish Council had no objection to any of them; eight were granted by the planning office and one was withdrawn. There had been an appeal to the Secretary of State against refusal of planning permission in 2022 for an agricultural workers dwelling at Sinderby. The Parish Council had no objection to the application and has supported the appeal. Result awaited. 6. CHAIRMAN’S REPORT: Mr Barker said the routine duties of Parish Council have continued through the year. Major road repairs were completed through Pickhill village in the summer of 2023, on Street Lane and also the length of Lowfields Lane, the extent being over and above what we expected. A very satisfactory result. Trees on the village green at Sinderby had been trimmed back resolving an issue there. The Pickhill playground was undergoing renovation. The tower roofs had been replaced, climbing wall renewed and mats placed. Materials cost only as Councillors had undertaken the work. The Parish Council was grateful to Cllr Webster (NYC) for a grant towards these materials. The Pickhill signs at either end of the village had been power-washed and verges tidied around them. Damage to Pickhill village green is an ongoing problem along the “School Lane” side, particularly in winter months due to vehicles being driven onto it. He concluded by thanking Mrs Grubb for her Parish Clerk duties, Mr Grubb for keeping the minutes and Mr Reade our webmaster. Mr Clarke responded that Mr Barker was too modest as it was Mr Barker who had done most of the renovation work and we are most grateful to him. 7. OFFICERS FOR THE YEAR 2024/2025: Election of Chair: Mr Barker was proposed by Mr Clarke and was seconded by Mrs Grubb . Agreed. Election of Vice-Chair: Mr Clarke was proposed by Mr Barker, also seconded by Mrs Grubb. Agreed . Appointment of Parish Clerk: Mrs Grubb was re-appointed, in tandem with her role of Councillor. Mr Grubb agreed to continue taking the minutes. 8. ANY OTHER BUSINESS: None. Signed: R Barker Dated: 20 May 2025

1. OPEN SESSION : Mr Walker: pleased to report that the emergency repairs to a water pipe across Street Lane near Cow Corner, resulting in an unscheduled one week road closure, were all now completed. Mr Clarke: referred to the Parish being like living “in a bubble” and that we were very lucky. 2. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Minty Scaife. Others: D Grubb (Minutes). Residents: Mr R Walker, Mr S Barley. APOLOGIES: Cllr David Webster (NYC). 3. APPROVAL OF MINUTES OF LAST MEETING (4 Feb. 2025 - Ref 340): Agreed. Signed by Chair . 4. MATTERS ARISING FROM MINUTES : 1. Damage to trees on Street Lane (opposite “Station” wall): Both Mr Barker and Mr Clarke had spoken separately with the owner of the field hedge which was being trimmed when the tree damage occurred. She was very upset about it and willing to assist in rectifying the damage. Discussion on the best way forward: whether the trees could be saved; if replacing would just lead to further damage in future; an alternative site for planting, etc. Agreed: defer to the AGM in May, for a wider consultation. 5. PLANNING: 1. New Applications (a) Highthorne Farm, Pickhill: change of use of agricultural barn (north) to 2 dwellings (previously had permission for conversion to single dwelling (not done). Mr Clarke declared an interest and withdrew from discussion... – no objection. (b) As at (a) above: change of use of second barn (west) to 3 dwellings. Again Mr Clarke declared an interest and withdrew.... – no objection. 2. Dealt with prior to meeting due to time constraints in responding: (c) 1-2 The Cottages, Pickhill: minor change to existing plan - create gateway – no objection. (d) Chancefield, Pickhill: change of use - 2 agricultural buildings into 5 dwellings - no objection. (though Parish Council suggested if granted that passing places be created along Swainby Lane.) However the planning application was refused by Planning due to environmental concerns. 3. Earlier applications: Church House (change of access and new driveway) – granted by Planning. Pickhill School (rear extension to create classroom) also granted by Planning. 6. FINANCE: 1. Update: Parish Clerk presented the balance sheet for financial year ending 31 March 2025. Detail discussed.... accounts and balance in a healthy state though some substantial project bills to come. Balance sheet approved & signed; accounts to be submitted to local auditor. . 2. Grass-cutting contracts: The Parish Clerk advised that the invoice for Pickhill, for the growing season of 2024, we have paid. There were no issues regarding the 2025 contract, which we have signed. However, with regards to Sinderby: following a protracted exchange with North Yorkshire Council, they accept they own the green so they are responsible for cutting that. After a further challenge they now concede they have not been cutting the verges in the village (they are believed to be cut by residents). Therefore NYC have declared the Sinderby contract null and void and they have not charged us for 2024 season. They have also confirmed we are still entitled to receive payments for visibility splays in both villages and the Clerk has invoiced them for 2024. Mrs Grubb expressed her sincere thanks to NYC Cllr David Webster for pursuing the Council officials to get this matter resolved. 3. AGAR Forms : Clerk proposed acceptance of the Annual Governance statement and applying for exemption from central audit for the financial year ending 31 March 2025. Agreed. 7. PROJECTS: 1. Pickhill Village Green improvements: (i) Seats: Mr Clarke reported that the order had been placed with Charltons. Two benches have been manufactured and just await painting. The third is still in production. Noted. (ii) Signage: Mr Scaife reported the two signs are ready and will be delivered this week. At a site meeting last month the proposed locations were determined along the Lowfields Lane side of the village green. Mr Clarke had offered to dig the holes by hand due to the underground services running along that stretch of the green. He and Mr Barker will then concrete in the posts and fit the signs. Noted. 2. Playground: The ROSPA report had identified lack of adequate signage at the gate and this needs to be addressed. Existing sign does not meet current requirements. Report to be consulted for detail and wording to be agreed. Mr Scaife will then get a quote. The goalposts are broken beyond repair and need replacing. Quotes to be obtained from YPO. Mr Barker said that he proposes seeking volunteer help with playground maintenance and will use the village “Chatter” page on Facebook. 8. CORRESPONDENCE: (circulated to councillors in advance of meeting) (1) Gypsy & Travelling People Survey for North Yorkshire Council. Response sent. Noted. (2) NYC Newsletter to Parish Councils . Info only - no action required. Noted. 9. COUNCILLORS REPORTS: Mr Clarke: has spoken to the new Highways Area Engineer regarding the opened out floodwater chamber on Swainby Lane (in the “railway dip”). Mr Clarke had dug this out two years ago as the then Engineer had said he would install a new chamber, however he retired before it was done. There had been two changes of Engineer since, but the matter is now to be considered again. Noted. 10. ANY OTHER BUSINESS Parish Council Annual General Meeting set for Tuesday 20 May 2025 at 7.30pm – Pickhill School (ordinary Parish Council meeting to follow on). Signed: R Barker Dated: 20 May 2025

1. OPEN SESSION : nil 2. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Minty Scaife, Mr Jim Wadsworth. Others: D Grubb (Minutes). NYC: Cllr David Webster. Residents: Mr R Walker APOLOGIES: None 3. APPROVAL OF MINUTES OF LAST MEETING (7 Jan 2025 - Ref 339): Agreed. Signed by Chair . 4. MATTERS ARISING FROM MINUTES : 1. Speed reduction signage on entering Pickhill: still awaiting response from Highways. 5. PLANNING: 1. Church House, Pickhill (Grade II Listed) : retrospective application re various works discovered during ongoing renovation. Agreed – no objections. 2. Church House, Pickhill (Grade II Listed): change of use of land to domestic; create new vehicle access track and parking; alter existing yard access to pedestrian only. Agreed – no objections. 3. 1-2 The Cottages, Pickhill: retrospective application to convert existing garage to a granny annexe including small extension to create porch. Agreed – no objections. 4. Any updates on earlier applications - none 6. FINANCE: 1. Update since last meeting: Parish Clerk confirmed last statement from bank at end of November. Invoice received for parish council website renewal & domain name at £159.45. Renewal agreed. 2. Grasscutting contract for Sinderby: Following last meeting Mrs Grubb had signed and returned the Pickhill contract and had requested a copy of the plan for Sinderby showing the verges to be cut . Still awaiting a response. Cllr Webster offered to chase that with the member of staff. For next Agenda. 7. PROJECTS: Pickhill Village Green improvements. (i) Seats: Parish Clerk confirmed a grant application was submitted for three bench seats at £900 +VAT. (best of two quotes obtained). Cllr Webster said he had recommended a grant of £500 towards this, for which he was thanked. Design is to match the one existing fixed blue bench seat. Will be heavy but free standing; discussed need to try out positioning. If they get moved by the public we can consider securing them down later. It was proposed that the order be placed with Mr Charlton. Agreed. (Mr Clarke to order) (ii) Signage: Second quote, obtained by Mr Scaife from Swift Signs (£312 + VAT each) beats that from Fox’s. After discussion it was proposed two signs be ordered from Swift. Agreed. (Mr Scaife to order) 8. CORRESPONDENCE: (circulated to councillors in advance of meeting) (1) Speed campaign/road safety in NY villages – update from campaign co-ordinator – this is a campaign to have fixed enforcement cameras in villages, which is resisted by the Mayors office/Police & Crime Commisioner as the policy is to use mobile camera units across North Yorkshire. Noted. (2) Message from All Saints Church. Email received thanking Parish Council for the donation towards Church’s grass-cutting bill. Noted. 9. COUNCILLORS REPORTS: Mr Barker: reports that trees on the Street Lane verge opposite the “Station” wall have again been damaged during hedge trimming. He had spoken to the owner of the hedge who confirms the contractor had reported this back to him. Mr Barker noted that these trees were planted by the Parish Council some 20 years ago, yet it is only in the last 2 winters that this has occurred. The Parish Council had to replace one of the trees last winter and others needed “first aid”. Councillors to go and inspect the damage / layout: to discuss further at next meeting. For next Agenda. Cllr Webster: · NY Council meeting the following day to discuss the deficit. · It is likely that Locality Grants budget will be halved next year (to be applied for in second half of 2025 – applications will close 31 Jan 2026. · Each household will be getting one extra recycling bin. · There is a move to even out each Councillors area (based on number of residents) and it is likely that our Parish Council will not be in his area (Bedale division) by the next NYC elections in 2027. · National target of 1.5 million extra homes during this Government means North Yorkshire having to substantially increase its target on the local plan. Mrs Grubb: on that last point, she had downloaded the Local Plan map of the County showing sites suggested by landowners as possibly available for building/development. There was just one within our Parish Council area (copy viewed). Cllr Webster issued a note of caution in that these sites were unfiltered – ie., had not yet been evaluated. 10. ANY OTHER BUSINESS: none. Signed: R Barker Dated: 15.4.2025 New Paragraph