Minutes of Meeting held on 24 August 2020, at Pickhill. Ref: 317
Held in compliance with Government restrictions
1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), David Grubb (Minutes). APOLOGIES: Mr Minty Scaife, Mr James Wadsworth
2. OPEN SESSION: Parish Clerk reported that as restrictions meant we could not invite residents to attend, the agenda had been circulated with a request to send in any issues. One planning matter raised, but as it was in Holme, the resident was referred to the Holme Parish Meeting.
3. MINUTES OF PREVIOUS MEETING (15 June 2020 – Minute Ref: 316) Approved.
4. MATTERS ARISING FROM MINUTES: Public footpath at Low Ness. Checks with County Council showed that the new route, by-passing farm buildings at Low Ness and High Ness, is on the County map in a solid purple line. Unfortunately the old route is still showing (dotted red line), because the change awaits “formal certification”. When viewing the map on-line different zoom levels produce varying results, but the map is correct and future ordnance survey maps will have the amended route.
5. PLANNING –
(1) Updates. Recent applications for Roman Castle Barn at Pickhill, Devonshire House in Sinderby, Sewards at Sinderby Station, all approved by Planning Dept.. The one for land at rear of The Cottages in Pickhill, was granted, subject to the following changes: detached house - gymnasium removed; Semi’s: rear bedroom windows will be opaque glass.
(2) Change of name: “Craiglynne” in Pickhill: re-registered with Hambleton District Council as “Lupin House".
6. FINANCE MATTERS
(1) External Audit Exemption for 2019/2020: We applied in July & just had confirmation this has been granted.
(2) Accounts/Returns for 2019/2020 – Independent Inspection. Now signed off by the independent auditor. Accounts/returns approved by Parish Council. To be published on Parish Council website by 31 August 2020
(3) Assets Register: This book requires updating and depreciation recorded annually.
7. ANNUAL GENERAL MEETING: Due to COVID-19 postponed in May. Agreed: continue postponement
8. CORRESPONDENCE
(1) NYCC proposal for a single unitary authority. This would combine all district councils with the County Council, for all North Yorkshire (possibly excluding City of York) to allow more direct funding from central government. Would also create a North Yorks Mayor. Letters from NYCC and HDC had been circulated to Councillors and an on-line seminar was hosted by NYCC last week, which the Parish Clerk “attended”. She briefed the meeting on the main aspects. Will be a NYCC decision and if passed could start as early as April 2022.
(2) Pickhill Church Grasscutting – support request. In recent years the Parish Council had made periodic donations of £250 to support the Church with these costs, which total over £1200 annually. This year, with the Church being closed due to COVID-19 restrictions, their income had been decimated. It was agreed that in the special circumstances applying this year the donation should be increased. Agreed: Donation of £500
(3) Citizens Advice Bureau – support request. After discussion, decision deferred. For next Agenda
9. COUNCILLORS REPORTS
Allotment Opportunity - Mr Clarke advised that a Pickhill resident had recently been allowed to create a small allotment plot on land behind Pickhill Engineers. It had been of great benefit to this resident, who he said, has done a first class job on the plot. He is exploring whether there is any call for creating similar opportunities for other residents. For next Agenda
10. ANY OTHER BUSINESS: Next meeting. Agreed to meet again in 6 weeks (week of 5 Oct), unless any urgent matters require earlier consideration. Venue to be arranged when latest meeting restrictions are known.
Signed: G Clarke Date: 5 October 2020
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1. OPEN SESSION : nil 2. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Minty Scaife, Mr Jim Wadsworth. Others: D Grubb (Minutes). NYC: Cllr David Webster. Residents: Mr R Walker APOLOGIES: None 3. APPROVAL OF MINUTES OF LAST MEETING (7 Jan 2025 - Ref 339): Agreed. Signed by Chair . 4. MATTERS ARISING FROM MINUTES : 1. Speed reduction signage on entering Pickhill: still awaiting response from Highways. 5. PLANNING: 1. Church House, Pickhill (Grade II Listed) : retrospective application re various works discovered during ongoing renovation. Agreed – no objections. 2. Church House, Pickhill (Grade II Listed): change of use of land to domestic; create new vehicle access track and parking; alter existing yard access to pedestrian only. Agreed – no objections. 3. 1-2 The Cottages, Pickhill: retrospective application to convert existing garage to a granny annexe including small extension to create porch. Agreed – no objections. 4. Any updates on earlier applications - none 6. FINANCE: 1. Update since last meeting: Parish Clerk confirmed last statement from bank at end of November. Invoice received for parish council website renewal & domain name at £159.45. Renewal agreed. 2. Grasscutting contract for Sinderby: Following last meeting Mrs Grubb had signed and returned the Pickhill contract and had requested a copy of the plan for Sinderby showing the verges to be cut . Still awaiting a response. Cllr Webster offered to chase that with the member of staff. For next Agenda. 7. PROJECTS: Pickhill Village Green improvements. (i) Seats: Parish Clerk confirmed a grant application was submitted for three bench seats at £900 +VAT. (best of two quotes obtained). Cllr Webster said he had recommended a grant of £500 towards this, for which he was thanked. Design is to match the one existing fixed blue bench seat. Will be heavy but free standing; discussed need to try out positioning. If they get moved by the public we can consider securing them down later. It was proposed that the order be placed with Mr Charlton. Agreed. (Mr Clarke to order) (ii) Signage: Second quote, obtained by Mr Scaife from Swift Signs (£312 + VAT each) beats that from Fox’s. After discussion it was proposed two signs be ordered from Swift. Agreed. (Mr Scaife to order) 8. CORRESPONDENCE: (circulated to councillors in advance of meeting) (1) Speed campaign/road safety in NY villages – update from campaign co-ordinator – this is a campaign to have fixed enforcement cameras in villages, which is resisted by the Mayors office/Police & Crime Commisioner as the policy is to use mobile camera units across North Yorkshire. Noted. (2) Message from All Saints Church. Email received thanking Parish Council for the donation towards Church’s grass-cutting bill. Noted. 9. COUNCILLORS REPORTS: Mr Barker: reports that trees on the Street Lane verge opposite the “Station” wall have again been damaged during hedge trimming. He had spoken to the owner of the hedge who confirms the contractor had reported this back to him. Mr Barker noted that these trees were planted by the Parish Council some 20 years ago, yet it is only in the last 2 winters that this has occurred. The Parish Council had to replace one of the trees last winter and others needed “first aid”. Councillors to go and inspect the damage / layout: to discuss further at next meeting. For next Agenda. Cllr Webster: · NY Council meeting the following day to discuss the deficit. · It is likely that Locality Grants budget will be halved next year (to be applied for in second half of 2025 – applications will close 31 Jan 2026. · Each household will be getting one extra recycling bin. · There is a move to even out each Councillors area (based on number of residents) and it is likely that our Parish Council will not be in his area (Bedale division) by the next NYC elections in 2027. · National target of 1.5 million extra homes during this Government means North Yorkshire having to substantially increase its target on the local plan. Mrs Grubb: on that last point, she had downloaded the Local Plan map of the County showing sites suggested by landowners as possibly available for building/development. There was just one within our Parish Council area (copy viewed). Cllr Webster issued a note of caution in that these sites were unfiltered – ie., had not yet been evaluated. 10. ANY OTHER BUSINESS: none. Signed: R Barker Dated: 15.4.2025 New Paragraph
1. OPEN SESSION : nil 2. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk), Mr Minty Scaife, Mr Jim Wadsworth. Others: D Grubb (Minutes). NYC: Cllr David Webster. APOLOGIES: None 3. APPROVAL OF MINUTES OF LAST MEETINGS (12 Nov 2024 - Ref 337 and 3 Dec 2024 - Ref 338): Both Agreed. Signed by Chair . 4. MATTERS ARISING FROM MINUTES : 1. Speed reduction on entering Pickhill: reinstatement of SLOW signs on road at 30mph entry points: Highways have been asked to reinstate them. Awaiting their response. 2. Vehicle damage to Pickhill Village Green: see Item 7(2). 5. PLANNING: 1. Application re land west of Sinderby Lane, Sinderby – change of use of farm buildings to dwelling house and associated building works – discussed. Agreed – no objections. 2. Previous applications: (1) Chancefield, Pickhill – conversion of agricultural buildings into six dwellings - has been refused by the planning department. (2) Church House, Pickhill – staircase/loft hatch, etc – was granted. 6. FINANCE: 1. Update since last meeting: The Parish Clerk outlined position of current account. A cheque for the Church grounds donation (£300) was signed. The proposed precept forms (2025/26) were submitted in November (£4,620). 2. Grasscutting contracts: Quotes for 2025 growing season received.... Pickhill: The NYC contractors will charge £1665.83, whilst Highways will pay £112.34 for cutting their visibility splays. After discussion, this was accepted. Sinderby: NYC originally quoted over £800, but when Mrs Grubb queried the amount it transpired this included the “village green”, as they believed we owned it. They have now accepted that NYC do own it and have re-quoted £416 for just the roadside verges. Highways will pay us £52 for the splays. Councillors queried the £416 as there seems to be little which was not splays. Mrs Grubb to request plans showing the verges to be cut within that quote For next Agenda. 7. PROJECTS: 1. Pickhill Playground improvements : due to winter conditions no further work had been undertaken. 2. Vehicle damage to Pickhill Village Green: Mr Barker had obtained a quote from Fox’s for two signs mounted on posts, at £334 each, plus VAT, and showed images of the wording options. Mr Scaife would obtain a second quote to same specification. For next Agenda. 8. CORRESPONDENCE: (circulated to councillors in advance of meeting) None 9. COUNCILLORS REPORTS: Cllr Webster : will be attending NYC budget meeting the day after, so little to report. Locality Grants available on a 50/50 basis; closing date is 31 January. Discussion regarding seating benches to improve amenities on Pickhill Village Green, which only has one bench currently. Quotes to be obtained. Mr Scaife: recalls earlier suggestion for a flower bed on the verge by Pickhill sign at top of hill – ongoing. Mrs Grubb: a resident at Holme on Swale had asked if our Parish Council could represent their village as their Parish Meeting had ceased to exist. Mrs Grubb had advised her that it was not within our remit and referred her to NY Council. Cllr Webster confirmed that was the position and advised there were other villages in the area in a similar position, such as Ainderby Quernhow and Howe. 10. ANY OTHER BUSINESS: none. Signed: R. Barker Dated: 4.2.2025 New Paragraph