Minutes of meeting held on 28 June 2021 at Sinderby. Ref: 319

Held in compliance with Government restrictions (unable to yet invite residents)

1. PRESENT: Mr Graham Clarke (Chairman), Mr Ron Barker (Vice Chairman), Mrs Norma Grubb (Parish Clerk), Mr James Wadsworth, David Grubb (Minutes).               APOLOGIES: Mr Minty Scaife.


2.  OPEN SESSION:    No items received 

 

3.   MINUTES OF PREVIOUS MEETING (5 Oct 2020 – Minute Ref: 318):  Agreed by all / signed by Chairman

                                                                                                                 

4.   MATTERS ARISING FROM MINUTES:

 (1) Playground upkeep – Following the Rospa report and subsequent site meeting last October, an action plan was formed and Hillside Landscaping engaged to do the work. They did repair the fencing and gate, but later advised were unable to meet Health & Safety regs re work on play equipment. Mr Clarke had power-washed the metal seating, adjusted the zip wire seat and stops and dealt with the trip hazard at the gate. Mr Grubb had sourced and affixed a Covid warning notice.                                  Agreed: Parish Councillors to meet on site on 2 July.

 

(2) Street Lane – road surface:  Mr Scaife had spoken with the Highways engineer who advised that any meaningful work would not be until 2022. Mr Clarke and Mr Barker noted that numerous potholes through Little Pickhill had been marked with yellow paint for attention, though there were many more not marked.

                                                                                                       Agreed: Mr Clarke will liaise with the engineer.

 

(3) Lowfields Lane - drainage: Noted that roadside drains still ineffective, particularly on the stretch between  school and the “Greenacres” bend.      Agreed: Mr Clarke & Mr Barker to meet on site on 2 July to investigate.

 

5.  PLANNING

(1) Planning updates since last meeting: Pickhill:  Middle Park Farm, Woodside Lodge, Stannum Barn, Church Hill Cottage, Pickhill House and Lupin House had all been granted, whilst Sandy Bank was refused.                 Sinderby:  West Garth – outline permission granted.


(2) Fresh application: for land at rear of 1 The Cottages, Pickhill, had just been received and the parish notices only posted that day, so not on this agenda.                     Agreed: Parish Council decision remotely after 5 July.     

                

6.  FINANCE MATTERS

(1)  Financial year-end accounts 2020/2021: balance sheet had been circulated prior to meeting.

                                     Agreed: accepted, subject to local audit by Mr Robson when he becomes available. 

 

(2)  Central Audit Exemption Certificate 2020/2021(Page 3 AGAR Forms). Signed by Chairman & Parish Clerk.                              Agreed: exemption certificate to be submitted to the central auditors PKF Littlejohn by 30 June.                             

Parish Clerk in presenting the 2020/2021 AGAR forms, reported that an error had been noted in one entry on the previous year’s AGAR forms, due to a poorly worded question re end of year figure. It had been spotted whilst this year’s forms being prepared. A corrected version has been attached to last years with an explanation. The Parish Council accounts are not affected.                Agreed: AGAR forms (1 April 2020 to 31 March 2021) approved.       

                                                                        

(3)  Insurance: renewed with Zurich from 1 July, at same terms/cost as last year.


(4) Parish Council Website –  Administration. Members agreed the website was excellent and expressed their appreciation for the work done to maintain/update it by webmaster Mr Ollie Reade, on a voluntary basis. The Chairman also expressed his appreciation to Mr Grubb for his voluntary role as Minutes Secretary, liaison with webmaster and planning administration.


7.    ANNUAL GENERAL MEETING - MAY 2020: due to pandemic restrictions, not held in 2020 or 2021; these would be abandoned and we will schedule Next AGM for May 2022, if circumstances allow. Next Parish Council elections are due in May 2023.                                                               Agreed:   2020 and 2021 AGM’s cancelled.                                                                                          

 

8.    CORRESPONDENCE

(1)  Pickhill School – external appearance/improvements. Letter from School Executive Head, re creating an enclosure for their refuse bins. Seeks advice re land ownership around the school. Mr Barker, a former chair of Governors, was able to advise and Mr Clarke will liaise direct with school.

 

(2) Taxi Licensing changes – consultation: Hambleton District Council are to make procedural changes in line with new Government advice; relates to criminal record checks on drivers and operators, to tighten procedures. Agreed:  changes are welcomed. Parish Clerk to respond to Council.


(3) Play Equipment: Letter from MacVenture, a Yorkshire firm offering to provide playground equipment. Noted.


 9.    COUNCILLORS REPORTS            nil


10.   ANY OTHER BUSINESS            nil

 

 

 

 Signed:          G Clarke          Dated:      1/11/2021


Latest News

Additional Flying RAF Leeming 20 August to 2 October 2026

August 24, 2026
A message from RAF Leeming: RAF Leeming will soon be entering a period of exercise hosting, during which there will be additional jet and helicopter movement. The local community can expect increased flying from 20 August to 2 October - including some night flying. We understand that Exercises can cause disturbance to the local community, and endeavour to minimise low and late flying in particular. Norma Grubb, Clerk to the Parish Council, 15 August 2026 Email: clerk@pickhillandsinderbypc.co.uk

Minutes of meeting held on 2 July 2026 at Pickhill. Ref: 350

August 24, 2026
OPEN SESSION : Mrs Clarke – re anaerobic digester for Low Ness, she did not object to the project, - her concern is the junction of A6055 with site access road – danger from heavy traffic turning. Would Highways be involved and are alterations proposed for the junction? Mr Trewhitt, from Low Ness, understands traffic consultants are involved. The company leading the proposals, Engie, are sending leaflets to all residents and holding a public consultation at Carthorpe on 16 July. Mr Barker pointed out the site itself and the junction, are in Burneston Parish, and residents may wish to make representations to them. Mrs Clarke gave her thanks and then left the meeting. 1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk). Also: D Grubb (Minutes). Residents: Mr & Mrs Trewhitt, 2. APOLOGIES: Mr Minty Scaife, Cllr David Webster (NYC). 3. APPROVAL OF MINUTES OF LAST MEETING (21 May ‘26 – Minute Ref. 349) Agreed. Signed by Chair . 4. MATTERS ARISING FROM MINUTES : Church Hill – road surface: Parish Clerk is liaising with Highways. 5. PLANNING: 1. New Application: Scarborough House Farm: proposed new farm building . Agreed: no objections. 2. New Application: Broadlea, Pickhill: proposed additional bungalow as part of existing development. Noted that the application is based on 2019 planning, granted to convert existing bungalow into semi detached dormers. However in 2024 permission was granted to demolish existing bungalow and build two detached dormers. Agreed: No objection to new application. 3. Pre-Planning Consultation: proposed agricultural anaerobic digestion facility on land off the A1(M) at YO7 4LJ: land at Low Ness Farm. Whilst Low Ness is in this Parish, the digester site is just in Burneston Parish, as is the access road and junction with A6055. Public consultation session at Carthorpe on 16 July. Parish Councillors can access a separate Zoom facility,plus a site visit can be arranged with Mr Trewhitt direct. Noted. 4. New Application: Ramshaw Farm, Pickhill: change of use – agricultural land to dog exercise/training area, plus create caravan storage compound. Agreed: No objection. 5. New Application: (received that day) : Scots Dene, Pickhill: convert integral garage into liveable room. Agreed: No objection. 6. Updates on Earlier Applications: none. 6. FINANCE: 1. Parish Clerk’s Update: Mrs Grubb clarified issue from last meeting re grasscutting bill. The invoice for 2025 growing season was only received on 14 April 2026 so is in the 2026/27 accounts. Noted. 2. Financial records for 2025/2026: have been posted on the Parish Council website. Noted. 7. PROJECTS: 1. Car Parking Improvements at Pickhill: Mr Barker reported that multiple tons of soil had been placed and levelled on the site in the past week. Now to be harrowed and grass seeded. Samples of the two types of surface grid were examined. Agreed: heavier type to be ordered. 400sq meters = approx £12,000 plus VAT. (VAT is recoverable). Mr Barker to get the final figure and circulate it. Parish Clerk has received offer of £300 grant from NYC towards the fence. It was proposed this fence should go length of the site; creosoted posts 7ft 6in, finished fence height at 4ft. Agreed. Revised fence specification. Parish Clerk to obtain quotes. Mr Clarke said that Mike Barker had provided extended use of a large excavator for the site and should be offered something towards the substantial diesel costs. The Chairman suggested Mike would be happy with written thanks from the Parish Council. Parish Clerk to deal. The work had unearthed a long time buried roadside drainage grate at the corner of Church House garden wall. It is full of soil/debris and requires clearing. Parish Clerk to contact Highways. 2. Playground: Mr Barker will carry out maintenance review, prior to ROSPA inspection due September. 8. CORRESPONDENCE : (circulated to councillors in advance of meeting): 1. Email from Sinderby resident re a public health issue . Environmental Health at NYC had been contacted. Mr Barker & Mr Clarke have arranged to speak to the agent for the land concerned. 9. COUNCILLORS REPORTS. Mr Clarke: The seat around the Lime tree on Pickhill Village Green is obstructed by new growth. Could this be trimmed back? Agreed: requires trimming. Mr Barker to contact usual contractor. 10. ANY OTHER BUSINESS : Nil. Signed: R Barker Dated: 18/8/26 New Paragraph
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