Minutes of meeting held on 14 November 2023 at Sinderby. Ref: 333

Minutes of Meeting on Tuesday 14 November 2023, at Sinderby

1.   OPEN SESSION:

1.   30 mph signs in Street Lane, Pickhill (southern end): by email from a resident who cannot attend. In view of increased traffic and speeds since new housing developments, can the 30mph area be extended out beyond current limits? Discussed at length. Not a simple job as the speed restriction is linked to the area covered by street lighting, as well as village curtilage. It is a matter for Highways at North Yorkshire Council, however the Parish Council would not support a request. Clerk to reply to resident.


2.   Street Lane/Cross Lane: high hedges a danger - obstruct sightlines at T-junction. This was raised and agreed last year with the landowners concerned.                  Mr Barker to speak again to the owners.


3.   Mr Robson: The Church wants to place a sign-board at the bottom of Church Hill. Planning Officer has told him would not need planning permission if Parish Council have responsibility for the land and are behind this. Mr Robson to supply details.                              Agreed: Parish Council will support this.


4.   Also, could a resident be thanked for trimming base of Lime tree at bottom of Church Hill. Clerk to write.

 

2.   PRESENT: Mr Ron Barker (Cllr & Chair), Mrs Norma Grubb (Cllr & Parish Clerk),  Mr Jim Wadsworth (Cllr).

D Grubb (Minutes), Cllr D Webster (NYC),  Residents: Mr R Walker, Mr C Robson.  

APOLOGIES:    Mr Graham Clarke, Mr Minty Scaife

 

3.   MINUTES OF LAST MEETING (1 Aug 2023 - Minute Ref 332): Agreed by Cllrs present. Signed by Chair.

 

4.   MATTERS ARISING FROM MINUTES:

1.    Road Repairs in Pickhill: Work was completed by end of August. More done than originally envisaged and the top of hill approach into the village has been widened and a very welcome passing place created at the crest of the hill, as the Parish Council had requested. Great improvement to Lowfields Lane.  Many positive comments re work & help from contractors getting residents access during the work. Temporary signs still to be removed and some rubble left on school car park.         Clerk to liaise with Highways                                                                                                                                                                                                                                                                                                               

2.   Tree trimming: Councillors inspected the Sinderby trees after the last meeting and agreed the quote from Mr Holmes. Work can now be carried out: invoice required. Pickhill trees –       For next agenda .


3.   Pickhill Village signs: now been power-washed. Mr Barker thanked for this. He suggested the mound created after road works layout changes around the sign in Street Lane (top of hill), would benefit from some cultivation and planting.  To be explored.                                                             For next agenda.

       

5.   PLANNING:

1.   Devonshire House, Sinderby: application for removal of defective brickwork of existing outbuilding and form new garage/outbuilding.                                                                              Agreed: No objections.

2.   Updates: Miramar, Pickhill – campsite toilet block approved. Charity Farm, Pickhill – withdrawn.

 

6.    FINANCE:

Update: payments out: £250 donation to Pickhill Church; Rospa report invoice £106.80.  VAT re-claimed from HMRC to year ending 31 July was £760.39, received.                                                           Noted.

 

 7.   PROJECTS / ONGOING ISSUES:

Pickhill Playground: Mr Barker & Mr Clarke have met twice on site:

Multiplay has some timber to replace and right hand roof slaits to renew (left tower roof replaced last year).

 

Climbing wall needs new ply sheets. Original suppliers will charge £980 per sheet. However Rubiform sheets are £70 each, plus cost of support timbers etc.  If Councillors did the work, materials would be approx £500. Cllr Webster offered to support a Locality Grant application for £500; for which he was thanked; Mrs Grubb to liaise with him re application.            Agreed. Cllrs do repairs – apply for grant.

 

Six new mats (£20 each) required for under swings and around springy animals to stop erosion. Agreed.

 

The ROSPA inspection in September only identified issues already in hand. Nothing critical.        Noted.

 

                         

                                 

8.    CORRESPONDENCE:

1.   From North Yorks Council: from April 2024 any Parish Council By-Election cost would be charged to the Parish Council. Does not apply to the four yearly elections. A forecast has been obtained and a Pickhill By-Election would be around £2,900 and Sinderby £2,200. Finance planning needs to take this possibility into account. Cllr Webster advised that payment “terms“ would be negotiable with NYC.                     Noted.


2.   From North Yorks Council: Request to check accuracy of the NYC website entries for our Parish Council, Parish Clerk and Councillor’s details. Checked and in order. Also to check that all our Councillors have Register of Interests entries. Checked – all present on website.                                             Noted.

                                                         

9.    COUNCILLORS REPORTS:

Cllr Webster: NYC held a recent seminar on bio-diversity.  There will be a Mayoral election in May 2024 for  Mayor of York and North Yorks.  Transport strategy - low level of public satisfaction – issues are reliability, affordability and safety.                                                                                                                       Noted.

 

Mr Barker: Peter Barningham has kindly offered to source a new Jubilee oak, planted by his mother last             year, as tree succumbed to weather extremes. Offer accepted. To be replaced without ceremony. Noted.

 

Mr Wadsworth:  Issue of dog waste bins in Sinderby. Requests for one siting at south end of village. We could re-locate the one from near post-box to there, unless cheaper to just obtain an additional one.  Mrs Grubb to cost this with NYC (Refuse).                                                                             For next Agenda.

 

                                                                                                                                                                                                         

10.   ANY OTHER BUSINESS:  none.   

 

 

 

 Signed:      R Barker                                                      Dated: 2 January 2024


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Minutes of meeting held on 2 July 2026 at Pickhill. Ref: 350

August 24, 2026
OPEN SESSION : Mrs Clarke – re anaerobic digester for Low Ness, she did not object to the project, - her concern is the junction of A6055 with site access road – danger from heavy traffic turning. Would Highways be involved and are alterations proposed for the junction? Mr Trewhitt, from Low Ness, understands traffic consultants are involved. The company leading the proposals, Engie, are sending leaflets to all residents and holding a public consultation at Carthorpe on 16 July. Mr Barker pointed out the site itself and the junction, are in Burneston Parish, and residents may wish to make representations to them. Mrs Clarke gave her thanks and then left the meeting. 1. PRESENT: Parish Councillors: Mr Ron Barker (Chair), Mr Graham Clarke (Vice Chair), Mrs Norma Grubb (also Parish Clerk). Also: D Grubb (Minutes). Residents: Mr & Mrs Trewhitt, 2. APOLOGIES: Mr Minty Scaife, Cllr David Webster (NYC). 3. APPROVAL OF MINUTES OF LAST MEETING (21 May ‘26 – Minute Ref. 349) Agreed. Signed by Chair . 4. MATTERS ARISING FROM MINUTES : Church Hill – road surface: Parish Clerk is liaising with Highways. 5. PLANNING: 1. New Application: Scarborough House Farm: proposed new farm building . Agreed: no objections. 2. New Application: Broadlea, Pickhill: proposed additional bungalow as part of existing development. Noted that the application is based on 2019 planning, granted to convert existing bungalow into semi detached dormers. However in 2024 permission was granted to demolish existing bungalow and build two detached dormers. Agreed: No objection to new application. 3. Pre-Planning Consultation: proposed agricultural anaerobic digestion facility on land off the A1(M) at YO7 4LJ: land at Low Ness Farm. Whilst Low Ness is in this Parish, the digester site is just in Burneston Parish, as is the access road and junction with A6055. Public consultation session at Carthorpe on 16 July. Parish Councillors can access a separate Zoom facility,plus a site visit can be arranged with Mr Trewhitt direct. Noted. 4. New Application: Ramshaw Farm, Pickhill: change of use – agricultural land to dog exercise/training area, plus create caravan storage compound. Agreed: No objection. 5. New Application: (received that day) : Scots Dene, Pickhill: convert integral garage into liveable room. Agreed: No objection. 6. Updates on Earlier Applications: none. 6. FINANCE: 1. Parish Clerk’s Update: Mrs Grubb clarified issue from last meeting re grasscutting bill. The invoice for 2025 growing season was only received on 14 April 2026 so is in the 2026/27 accounts. Noted. 2. Financial records for 2025/2026: have been posted on the Parish Council website. Noted. 7. PROJECTS: 1. Car Parking Improvements at Pickhill: Mr Barker reported that multiple tons of soil had been placed and levelled on the site in the past week. Now to be harrowed and grass seeded. Samples of the two types of surface grid were examined. Agreed: heavier type to be ordered. 400sq meters = approx £12,000 plus VAT. (VAT is recoverable). Mr Barker to get the final figure and circulate it. Parish Clerk has received offer of £300 grant from NYC towards the fence. It was proposed this fence should go length of the site; creosoted posts 7ft 6in, finished fence height at 4ft. Agreed. Revised fence specification. Parish Clerk to obtain quotes. Mr Clarke said that Mike Barker had provided extended use of a large excavator for the site and should be offered something towards the substantial diesel costs. The Chairman suggested Mike would be happy with written thanks from the Parish Council. Parish Clerk to deal. The work had unearthed a long time buried roadside drainage grate at the corner of Church House garden wall. It is full of soil/debris and requires clearing. Parish Clerk to contact Highways. 2. Playground: Mr Barker will carry out maintenance review, prior to ROSPA inspection due September. 8. CORRESPONDENCE : (circulated to councillors in advance of meeting): 1. Email from Sinderby resident re a public health issue . Environmental Health at NYC had been contacted. Mr Barker & Mr Clarke have arranged to speak to the agent for the land concerned. 9. COUNCILLORS REPORTS. Mr Clarke: The seat around the Lime tree on Pickhill Village Green is obstructed by new growth. Could this be trimmed back? Agreed: requires trimming. Mr Barker to contact usual contractor. 10. ANY OTHER BUSINESS : Nil. Signed: R Barker Dated: 18/8/26 New Paragraph
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